9.4
SpotScore
OnPay Review: Is It The Right Payroll Software For Your Team?
Best for SMB teams · Mid-market · Enterprise
Free Trial Available
GDPR
SOC 2Add to compare
Starts from $40 / Month
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Spotsaas Analysis for OnPay
OnPay is a payroll software solution primarily used by HR Managers, Payroll Administrators, and Finance Managers in small businesses with 1-100 employees. With a rating of 4.95/5 from 447 user reviews, it is broadly validated as a reliable choice for these roles, indicating high satisfaction among its users.
OnPay's intuitive design allows supervisors and payroll specialists to efficiently manage payroll tasks, supporting both hourly and salaried employees to accommodate diverse workforce needs. By automating key payroll functions, it significantly reduces the time and expenses associated with payroll operations. However, larger companies might find its customization options less strong for complex payroll needs, which could be a limitation for those requiring advanced features.
Quick facts about OnPay
What is OnPay?
OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps companies of all sizes reduce costs for processing payroll checks, making tax reports, tracking down pay history and more.
Pricing
Starts from $40 / Month
Free Trial available
Best For
Suited for small teams, SMBs, and enterprise
Security & Compliance
SOC 2GDPRSSO & MFA supported
Data residency:🇺🇸
OnPay Software Demo
OnPay was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.
Who should consider OnPay
- Use cases
- Healthcare, SaaS, Professional Services
- Team types
- HR Managers, Payroll Administrators
- Company size
- 1-100 employees, Small Business
- Workflow style
- Simple and streamlined
- Setup complexity
- Low
Why teams choose OnPay
Intuitive design that simplifies payroll tasks for supervisors and managers
Automates payroll calculations and tax filings, reducing time and errors
Robust integration with popular accounting tools to eliminate manual data entry
Is OnPay right for you?
Best for small businesses seeking simple, automated payroll with excellent support.
Choose OnPay if
- You run a small business with 1-100 employees needing straightforward payroll processing.
- You want to automate payroll calculations and tax filings to reduce errors and save time.
- You value exceptional, responsive customer service and easy integration with accounting tools.
Consider alternatives if
- You are a large enterprise requiring complex payroll customizations and advanced features.
- You need an all-in-one HR platform including recruitment or performance management.
What buyers should know before choosing OnPay
OnPay is a payroll platform built for small businesses and nonprofits that need straightforward tax filing, employee onboarding, and payroll processing. The platform's main strength is its customer support—responses are typically fast and knowledgeable, which matters if you're new to payroll or switching from QuickBooks or Gusto.
Pricing is transparent with no hidden fees, and the interface is designed to reduce setup complexity. Before shortlisting, verify these specifics in a demo: OnPay has reported delays in employee payment processing during peak periods, and quarterly payroll scheduling requires manual setup rather than automation.
Check whether the platform's integrations with QuickBooks and Deputy cover your exact workflows—integration depth varies by module. If you rely on advanced payroll features like multi-state tax compliance or custom deduction rules, test those directly rather than assuming they work as expected.
Confirm the support response time during your actual business hours, since availability varies by plan tier. Pricing starts at a flat monthly fee per employee, but verify whether your employee count and state tax complexity fall within the standard tier or require add-ons.
Ask the sales team explicitly about any features you consider essential—OnPay's feature set is narrower than Gusto or ADP, so gaps are common for larger or more complex payroll needs.
OnPay pros and cons
- OnPay pros
Intuitive design that simplifies payroll tasks for supervisors and managers
Automates payroll calculations and tax filings, reducing time and errors
Robust integration with popular accounting tools to eliminate manual data entry
- OnPay cons
Limited customization options for complex payroll needs in larger companies
Focuses solely on payroll, lacking broader HR functionalities like recruitment
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What is the pricing of OnPay?
OnPay Pricing Plans
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OnPay reviews and ratings
Buyer sentiment
Buyers overwhelmingly praise OnPay for its ease of use, automation capabilities, and excellent customer support, especially among small businesses and nonprofits.
What buyers like
- Ease of use
- Automation of payroll and tax filings
- Customer support quality
Common complaints
- Limited customization for complex payroll
- Lack of broader HR features
Are you using OnPay?
- See if OnPay fits your business
- Real pricing — no sales pressure
- A demo or quick answers, your call
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What are the features of OnPay?
OnPay simplifies 401(k) tracking by accurately calculating contributions based on employee elections and employer matching policies directly…
With Attendance Tracking capabilities built into OnPay's platform, managers can easily record attendance data such as work hours logged by e…
The Benefits Management capability within OnPay simplifies the administration of employee benefits programs—including enrollment tracking, p…
OnPay's Check Printing feature offers an easy-to-use solution for companies that still use physical payroll checks. Payroll administrators c…
The Compensation Management capability allows HR managers to oversee employee salary structures, bonuses, raises, and other compensation adj…
The Deductions Management feature simplifies tracking and processing of various payroll deductions—such as health insurance premiums, retire…
OnPay’s Direct Deposit feature securely deposits employee paychecks directly into their bank accounts on payday. This eliminates the inconve…
OnPay's Leave Tracking feature allows managers and HR administrators to monitor and manage employee vacation balances, requests, and approva…
Multi-country refers to a situation in which several countries are involved. Various countries and locations are frequently examined. Patter…
The Self Service Portal gives employees direct access to their personal payroll details such as pay stubs, tax documents, benefit enrollment…
OnPay's Tax Management feature automates payroll tax calculation and withholding at federal, state, and local levels, reducing compliance ri…
With the W-2 Preparation feature, OnPay simplifies annual tax reporting by automatically generating accurate and compliant W-2 forms for eac…
OnPay's Wage Garnishment feature simplifies the complex process of managing employee garnishments by automatically calculating, withholding,…
OnPay security and data handling
Key compliance certifications and security features for IT and security teams evaluating OnPay.
Certifications
Security features
Developer & data
Alternatives to OnPay
Why buyers keep looking beyond OnPay
Users may explore alternatives if they require more advanced HR management features, such as extensive employee onboarding, robust benefit administration, or detailed performance tracking.
Companies seeking greater scalability might prefer alternatives that easily accommodate rapid growth, complex payroll structures, or increased employee counts without compromising system performance.
Businesses operating internationally or with global teams might consider alternatives offering broader international payroll support and compliance tools for multiple regions and currencies.
Organizations seeking deeper integration capabilities with existing accounting, time-tracking, or workforce management software may opt for payroll solutions providing stronger third-party compatibility.
Users wanting more personalized or premium customer support experiences could choose alternatives known for dedicated account management, quicker response times, or comprehensive technical assistance.
OnPay Integrations
OnPay Customers
BlueBird
Cartecay
Evergreen
OnPay Support Options
Frequently Asked Questions About OnPay
Common questions buyers ask before choosing OnPay.
OnPay is a Payroll Software. OnPay offers Wage Garnishment, W-2 Preparation, Leave Tracking (Vacation), Self Service Portal, Multi-country and many more functionalities.
OnPay is a strong fit if: You run a small business with 1-100 employees needing straightforward payroll processing.; You want to automate payroll calculations and tax filings to reduce errors and save time.. Consider alternatives if: You are a large enterprise requiring complex payroll customizations and advanced features.; You need an all-in-one HR platform including recruitment or performance management..
Buyers commonly note the following limitations of OnPay: Limited customization options for complex payroll needs in larger companies; Focuses solely on payroll, lacking broader HR functionalities like recruitment; Requires reliable internet connectivity due to being cloud-based.
Some top alternatives to OnPay includes Square Payroll, APS Payroll, Heartland Payroll, QuickBooks Payroll and Microkeeper.
OnPay offers Free Trial, Subscription pricing models
Yes, OnPay can integrate with Xero, Freshbooks, BambooHR, Homebase and many more.You can find more integration for OnPay here
The starting price of OnPay is $40/Month
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About the reviewer
Rajat Gupta is the founder of Spotsaas, where he has built software research covering 25,000+ products across CRM, HR, AI, and finance. He applies hands-on product research and a background in commerce and the CFA program to evaluate software through a business and ROI lens. His goal: help teams make software decisions they won't regret.
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].