OnPay vs Patriot Payroll Comparison
OnPay
Starting at $40 /Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps companies of all sizes reduce cos…
Patriot Payroll
Starting at $14 /Month
- Free Trial
- Large Enterprises
- Medium Business
The Patriot's secure payroll solution is designed to lower the total cost of payroll administration, while helping you reduce your staffs' workload. With its fully integrated interface with Patriot's fund accounting and…
OnPay leads on user satisfaction with a 5.0-star rating across 434 reviews.
Spotsaas Analysis
OnPayPatriot Payroll
The core difference between OnPay and Patriot Payroll lies in their pricing and focus on automation versus simplicity; OnPay offers a more comprehensive automated payroll solution at a higher price point, while Patriot Payroll emphasizes affordability and ease of use. Ideal buyers for OnPay are small businesses prioritizing automated payroll processes, whereas Patriot Payroll is best suited for small to medium businesses seeking a budget-friendly payroll system.
- Best for small businesses with 1-100 employees - Focuses on automated payroll processing - Excellent customer support - Ideal for various industries including healthcare and nonprofits - Priced at $40 - Suitable for HR and payroll professionals
- Best for small to medium businesses with 1-100 employees - Emphasizes affordability and simplicity - Strong US-based customer support - Ideal for industries like retail and construction - Priced at $14 - Suitable for small business owners and accountants
OnPay vs Patriot Payroll — at a glance
| Feature | OnPay | Patriot Payroll |
|---|---|---|
| Rating | 5.0 / 5 | 4.9 / 5 |
| Reviews | 434 | 2,950 |
| Starting price | $40 /Month | $14 /Month |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business |
| Category | Payroll Software | Payroll Software |
| Integrations | 10+ apps | 11+ apps |
| Platforms | SaaS/Web/Cloud | SaaS/Web/Cloud |
| API | — | Available |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | SOC 2, GDPR | — |
| Data residency | US | US |
Key differences between OnPay and Patriot Payroll
- Pricing: OnPay starts at $40 /Month, while Patriot Payroll starts at $14 /Month.
- Target audience: OnPay is built for Freelancers / Consultants and Large Enterprises, while Patriot Payroll targets Large Enterprises and Medium Business.
- User satisfaction: OnPay scores higher with a 5.0-star average.
- Deployment: OnPay supports SaaS/Web/Cloud; Patriot Payroll supports SaaS/Web/Cloud.
OnPay vs Patriot Payroll — find the better fit before you commit.
Which tool fits your team best
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Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
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OnPay vs Patriot Payroll: Biggest differences
Start here before you go deeper into features.
Best for small businesses seeking simple, automated payroll with excellent support.
- You run a small business with 1-100 employees needing straightforward payroll processing.
- You want to automate payroll calculations and tax filings to reduce errors and save time.
- You value exceptional, responsive customer service and easy integration with accounting tools.
- You are a large enterprise requiring complex payroll customizations and advanced features.
- You need an all-in-one HR platform including recruitment or performance management.
Best payroll software for small businesses needing simple, affordable solutions.
- You run a small to medium business with up to 100 employees.
- You want a user-friendly, streamlined payroll system with strong US-based support.
- You need integration with fund accounting and compliance tools for payroll automation.
- You require advanced, highly customizable payroll features for complex business needs.
- You are a large enterprise scaling beyond small to medium business capabilities.
OnPay: Best for small businesses seeking simple, automated payroll with excellent support. Patriot Payroll: Best payroll software for small businesses needing simple, affordable solutions.
Description | OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps ... Read More about OnPay | The Patriot's secure payroll solution is designed to lower the total cost of payroll administration, while helping you reduce your staffs' workload. With its fully integrated interface with ... Read More about Patriot Payroll |
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Entry Level Pricing |
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Free Trial Availability | ||
SpotScoreWhat's this? ↗ | 9.4/10 | 8.8/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 1-100 employeesSmall Business | 1-100 employeesSmall to medium businesses |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- OnPay simplifies payroll processing, saving hours each week by automating calculations and filings—so you can focus on running your business.
- With a user-friendly interface and intuitive dashboards, your team can easily manage payroll, benefits, and taxes without needing extensive training.
- OnPay integrates smoothly with popular accounting tools, improving efficiency and eliminating manual data entry.
- Flexible Payroll Options: Choose between basic and full-service payroll, depending on whether you want to handle tax filing yourself or let Patriot do it.
- Easy-to-Use Interface: Designed with small business owners in mind, the platform simplifies payroll processing with intuitive navigation and clear workflows.
- Affordable Pricing & U.S. Support: Offers competitive rates with no hidden fees and access to expert, U.S.-based customer support when needed.
Best fit
- 1-100 employees
- Healthcare, SaaS, Consulting, Professional Services, Nonprofits, Financial Services, Marketing Agencies
- HR Managers, Payroll Administrators, Office Managers, Finance Managers, Small Business Owners
- 1–100 employees
- Retail, construction, professional services, healthcare, nonprofit, and manufacturing
- Small Business Owners, Accountants, Payroll Managers, Office Managers, and HR Coordinators
Reasons buyers look elsewhere
- Users may explore alternatives if they require more advanced HR management features, such as extensive employee onboarding, robust benefit administration, or detailed performance tracking.
- Companies seeking greater scalability might prefer alternatives that easily accommodate rapid growth, complex payroll structures, or increased employee counts without compromising system performance.
- Businesses operating internationally or with global teams might consider alternatives offering broader international payroll support and compliance tools for multiple regions and currencies.
- Small businesses looking for simple payroll solutions with affordable, transparent pricing and U.S.-based support.
- Companies needing basic or full-service payroll options with the flexibility to manage taxes internally or outsource.
- Businesses prioritizing user-friendly software without the complexity of enterprise-level platforms.
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How do OnPay and Patriot Payroll Compare on Features?
Total Features | 13 Features | 10 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare OnPay and Patriot Payroll on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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OnPay vs Patriot Payroll: Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
OnPay vs Patriot Payroll Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
OnPay User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyers overwhelmingly praise OnPay for its ease of use, automation capabilities, and excellent customer support, especially among small businesses and nonprofits. What buyers like
Common complaints
| Buyer sentiment Overall, users praise Patriot Payroll for its ease of use, affordability, and strong customer support, with minor setup challenges noted. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps |
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OnPay and Patriot Payroll Customers
Customers |  BlueBird  Cartecay  Evergreen | No Customers information available. |
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Media and Screenshots
Screenshots |  7 Screenshots |  4 Screenshots |
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Videos |  3 Videos |  3 Videos |
Top Alternatives to OnPay and Patriot Payroll in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, OnPay or Patriot Payroll?
- OnPay edges out the other on user ratings (5.0 vs 4.9). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do OnPay and Patriot Payroll offer a free trial?
- Yes, both OnPay and Patriot Payroll offer a free trial.
- What is the starting price of OnPay vs Patriot Payroll?
- OnPay starts at $40 /Month. Patriot Payroll starts at $14 /Month.
- What are the top alternatives to OnPay?
- Top alternatives to OnPay include Square Payroll, APS Payroll, Heartland Payroll, QuickBooks Payroll, Justworks.
- What are the top alternatives to Patriot Payroll?
- Top alternatives to Patriot Payroll include APS Payroll, Heartland Payroll, QuickBooks Payroll, OnPay, Square Payroll.