8.2
SpotScore
QuickBooks Desktop Pro Review: Is It The Right Accounting Software For Your Team?
Best for SMB teams · Mid-market · Enterprise
Overview
Pricing
Features
Buyer feedback
Alternatives
Media
Support
FAQ
Blogs
What is QuickBooks Desktop Pro?
QuickBooks Desktop Pro is more than just an accounting software. It streamlines your transactions, offers efficient receipt management tools for capturing receipt data, recording expenses, and handling multiple transactions. With the added feature of scheduling statement emails and customizable payment options, this software makes it easy for small and medium companies to manage their finances and communicate with customers effortlessly. Experience the power of QuickBooks Desktop Pro and take your business to new heights.
Best For
Suited for solo users, small teams, SMBs, and enterprise
Platform
Web + mobile app (iOS & Android)
Installed - Windows
QuickBooks Desktop Pro Software Demo
QuickBooks Desktop Pro was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.
Who should consider QuickBooks Desktop Pro
- Team types
- Large Enterprises, Medium Business
Why teams choose QuickBooks Desktop Pro
Reviewers consistently call it easy to use and user-friendly, even for beginners.
Reporting is accurate, customizable and easy to export to Excel.
Multi-user access with restricted permissions helps teams work securely.
Is QuickBooks Desktop Pro right for you?
What buyers should know before shortlisting QuickBooks Desktop Pro
QuickBooks Desktop Pro continues to stand out as a versatile and user-friendly accounting software solution, particularly well-suited for small to medium-sized businesses. Its straightforward interface makes it easy for users, including those with limited accounting experience, to navigate core features such as payroll, invoicing, and reconciliation.
Many users praise the software's ability to centralize financial information in one place while offering seamless integration with third-party tools like Service Titan, Melio, and Outlook. The customizable dashboards and reporting features are also noteworthy, enabling businesses to tailor the program to their unique needs.
Additionally, QuickBooks Desktop Pro is lauded for its offline functionality, robust payroll processing, and strong tax preparation support, making year-end tasks and communication with accountants significantly easier. Its flexibility in exporting data and creating custom forms further sets it apart from competitors.
On the flip side, some users have expressed frustration with recent pricing increases and reliance on third-party services for bill payments, which have reportedly impacted functionality for a few. Despite this, QuickBooks Desktop Pro remains a highly reliable and comprehensive tool for businesses seeking efficient and streamlined accounting solutions.
QuickBooks Desktop Pro pros and cons
- QuickBooks Desktop Pro pros
Reviewers consistently call it easy to use and user-friendly, even for beginners.
Reporting is accurate, customizable and easy to export to Excel.
Multi-user access with restricted permissions helps teams work securely.
Ready to try it?
Get started with QuickBooks Desktop Pro
Connect with the team for a personalised demo.
Still comparing?
See how it stacks up
Compare QuickBooks Desktop Pro side-by-side with top Accounting Software alternatives.
What is the pricing of QuickBooks Desktop Pro?
Weighing your options?
Not sure if QuickBooks Desktop Pro fits your budget?
QuickBooks Desktop Pro reviews and ratings
Buyer sentiment
Buyer sentiment is positive across 1640 reviews, with strong overall satisfaction.
What buyers like
- Reviewers consistently call it easy to use and user-friendly, even for beginners.
- Reporting is accurate, customizable and easy to export to Excel.
- Multi-user access with restricted permissions helps teams work securely.
Are you using QuickBooks Desktop Pro?
What users are saying
BS
Brittany S
02/21/24
"Quickbooks and Architecture"
What do you like best about QuickBooks Desktop Pro? User-friendly, very easy to navigate. Quickbooks is more customizable than first expected. We use ...
Read more
EB
Erick B
01/03/24
"Service Titan Integrates Beautifully with QuickBooks Desktop Pro"
What do you like best about QuickBooks Desktop Pro? I liked how Service Titan was able to automatically create Invoices with line items and ...
Read more
AU
Anonymous User
12/19/23
"QB Desktop has just the features we need"
What do you like best about QuickBooks Desktop Pro? We are a relatively small church but with a relatively large budget for a church. Desktop helps me ...
Read more
AU
Anonymous User
11/27/23
"Quickbooks - A necessity for small business"
What do you like best about QuickBooks Desktop Pro? Quickbooks is easy to use and they have a great online community if you need help.
BH
Bernhard H
11/15/23
"Have been using it since starting my business over 10 years ago, but am looking for alternatives"
What do you like best about QuickBooks Desktop Pro? I like having all of my financial information in one place, the ease of creating and sending ...
Read more
SS
Samantha S
11/07/23
"QuickBooks and Stampli - Match Made in Heaven!"
What do you like best about QuickBooks Desktop Pro? Easy to track bills, credit card charges and reconcile credit cards. Having the ability to set up ...
Read more
- See if QuickBooks Desktop Pro fits your business
- Real pricing — no sales pressure
- A demo or quick answers, your call
Step 1 of 4
How big is your team?
We tailor recommendations to companies your size.
What are the features of QuickBooks Desktop Pro?
The overall accounts payable (AP) balance of a corporation at a given moment in time will appear in the current liabilities column of its ba…
The term "accounts receivable" refers to a company's unpaid bills or the money owed to it by customers. Accounts that a company is entitled…
A bank reconciliation statement reconciles an entity's bank account with its financial records. The statement lists all deposits, withdrawal…
An invoice and a bill are documents that convey the same information about the amount owing for the sale of goods or services. Still, a comp…
The practice of collecting and managing cash flows is known as cash management. Individuals and businesses both benefit from good cash manag…
When a firm refers to money owed to them by a customer, it is referred to as collections. When a consumer fails to pay a company within the…
Keeping track of your expenses is a crucial component of building a budget for your small business. The financial health of your budget is i…
A general ledger is a financial data record-keeping system that includes debit and credit account records confirmed by a trial balance. It h…
The process of paying salaries is referred to as payroll. It begins with preparing a payroll list and concludes with the recording of expens…
Project accounting is a sort of managerial accounting that focuses on managing and delivering projects. It entails tracking, reporting, and…
Purchasing is a method by which an individual or organization acquires goods or services to achieve its objectives. Despite the efforts of n…
Revenue recognition is a generally accepted accounting standard (GAAP) that identifies and accounts for the exact criteria under which reven…
Spend management is the tried-and-true method of monitoring all supplier connections and company purchasing to identify and maximize every d…
A tax is a governmental mandatory financial charge or levy imposed on a taxpayer to fund certain public expenses. The taxation system is cri…
Alternatives to QuickBooks Desktop Pro
Recommended
Streamline your finances and grow ...
9.6
Excellent
Recommended
Streamline your finances with ease.
9.2
Excellent
/logo_1622728934.296577.png){kind=logo}
Streamline your accounting with ...
9.1
Very Good
QuickBooks Desktop Pro Support Options
Frequently Asked Questions About QuickBooks Desktop Pro
Common questions buyers ask before choosing QuickBooks Desktop Pro.
QuickBooks Desktop Pro is a Accounting Software. QuickBooks Desktop Pro offers Tax Management, Spend Management, Revenue Recognition, Purchasing, Project Accounting and many more functionalities.
Some top alternatives to QuickBooks Desktop Pro includes Xero, Zoho Books, Quickbooks, Freshbooks and Ejada ERP.
QuickBooks Desktop Pro offers Subscription pricing model
The starting price is not disclosed by QuickBooks Desktop Pro. You can visit QuickBooks Desktop Pro pricing page to get the latest pricing.
Free buyer scorecard
Evaluate QuickBooks Desktop Pro with the accounting software buyer scorecard
A weighted accounting software scorecard to assess QuickBooks Desktop Pro objectively and compare it against the alternatives.
- Weighted criteria you can edit
- Score vendors side-by-side
- Shareable with your buying committee
No file downloads on screen — we email it to you. One-click unsubscribe anytime.
Ready to try it?
Get started with QuickBooks Desktop Pro
Get connected with the team for a personalised demo.
About the reviewer
Rajat Gupta is the founder of Spotsaas. Over the past two years, he has reviewed 2,000+ tools across CRM, HR, AI, and finance — applying hands-on product research and a background in commerce and the CFA program to evaluate software through a business and ROI lens. His goal: help teams make software decisions they won't regret.
Accounting Software by Country
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].