Zenefits

401(k) Tracking

Zenefits' 401(k) Tracking feature automates monitoring of employee contributions toward retirement plans to ensure accuracy and compliance with contribution limits established by law or plan rules. It provides clear visibility into individual contribution levels for both employees and administrators while automatically integrating data into payroll processes each pay cycle. This automation eliminates manual entry errors, streamlines administration workflows, and ensures compliance with retirement plan regulations.

Attendance Tracking

With Zenefits' Attendance Tracking feature, managers easily monitor employee attendance records digitally through an intuitive dashboard that captures attendance data in real-time via automated integration with timekeeping tools or manual entry options when needed. The system immediately highlights attendance issues or patterns needing attention—such as absences or tardiness—to ensure proactive management intervention when required.

Benefits Management

Zenefits simplifies benefits administration by providing centralized management tools for enrollment processes, eligibility tracking, renewals notifications, and plan comparisons—all within one intuitive interface. Employees can easily select or change benefits during open enrollment periods or qualifying life events online via a guided workflow. This streamlined approach significantly reduces paperwork and administrative overhead while improving employee engagement with their benefits.

Check Printing

For organizations still using physical paychecks for certain staff members or situations, Zenefits provides a straightforward Check Printing feature that generates accurate payroll checks quickly and efficiently. The system automatically calculates pay amounts after deductions and taxes are applied before printing checks in-house as needed. This feature enhances operational flexibility while ensuring accuracy in paycheck distribution.

Compensation Management

Zenefits’ Compensation Management feature enables HR administrators to easily design, track, manage, and adjust employee compensation packages across the organization. Managers can set salary ranges aligned with market benchmarks or internal guidelines and track adjustments or promotions transparently within the platform. This capability helps your business ensure competitive compensation practices that attract top talent while maintaining budget control.

Deductions Management

With Deductions Management, Zenefits accurately calculates and manages all payroll deductions including taxes, healthcare premiums, retirement contributions, and other voluntary deductions. The system automatically applies these deductions each pay period based on preset rules or employee elections. This ensures payroll accuracy while significantly reducing payroll administration complexity and preventing costly compliance errors.

Direct Deposit

Zenefits’ Direct Deposit feature automates payroll processing by securely transferring salaries directly into employee bank accounts on payday. Employees receive their payments promptly without delays or manual check distribution hassles. This feature significantly streamlines payroll operations, eliminates check printing costs, reduces risks associated with lost or stolen checks, and improves overall employee satisfaction.

Leave Tracking (Vacation)

Zenefits simplifies vacation leave management by providing an intuitive system for employees to request time off and for managers to review and approve requests seamlessly. It tracks accrued vacation hours automatically based on company policies, clearly communicates employee leave balances, and ensures accurate payroll adjustments. This feature eliminates manual tracking errors, saves HR teams significant administrative effort, and improves overall transparency around employee leave management.

Self Service Portal

The Self Service Portal empowers your workforce by providing secure online access to their personal employment information, including pay stubs, tax documents, benefits enrollment details, leave balances, and more. Employees can independently update personal details, request time off, or review benefit plans without needing HR assistance. By offering employees direct access to their information, Zenefits reduces administrative workload for HR staff while enhancing employee satisfaction through improved transparency.

W-2 Preparation

The W-2 Preparation feature automatically compiles payroll data throughout the year to generate accurate and compliant W-2 forms at tax season. Zenefits streamlines the entire process, ensuring timely distribution to employees and electronic filing with tax authorities. This automation saves valuable administrative time, reduces human error, and ensures your business remains compliant with tax regulations.

Wage Garnishment

Zenefits simplifies the complex and sensitive process of wage garnishments by automating the calculation and deduction process. It ensures garnishments are accurately withheld from employee paychecks according to court orders or other legal requirements, helping your HR and payroll teams manage compliance efficiently. This feature significantly reduces administrative burden, minimizes errors, and mitigates potential legal risks associated with wage garnishments.