Paylocity Web Pay vs QuickBooks Payroll Comparison
Paylocity Web Pay
Starting at Contact for pricing
- Medium Business
- Small Business
Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features like time and attendance tracking,…
QuickBooks Payroll
Starting at $49 /Month
- Free Trial
- Small Business
QuickBooks Payroll makes it easy to stay on top of your HR needs. It’s payroll software that gives you the power to handle all the payroll processing you need, from modeling an employee’s paycheck to tracking deductions…
Paylocity Web Pay leads on user satisfaction with a 4.7-star rating across 1,198 reviews.
Paylocity Web Pay vs QuickBooks Payroll — at a glance
| Feature | Paylocity Web Pay | QuickBooks Payroll |
|---|---|---|
| Rating | 4.7 / 5 | 4.4 / 5 |
| Reviews | 1,198 | 55 |
| Starting price | Contact for pricing | $49 /Month |
| Free trial | No | Yes |
| Free version | No | No |
| Best for | Medium Business, Small Business | Small Business |
| Category | Payroll Software | Payroll Software |
| Integrations | — | 8+ apps |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | — |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | — | — |
| Data residency | US | — |
Key differences between Paylocity Web Pay and QuickBooks Payroll
- Pricing: QuickBooks Payroll starts at $49 /Month. Paylocity Web Pay pricing is not publicly listed.
- Free trial: QuickBooks Payroll offers a free trial; Paylocity Web Pay does not.
- Target audience: Paylocity Web Pay is built for Medium Business and Small Business, while QuickBooks Payroll targets Small Business.
- User satisfaction: Paylocity Web Pay scores higher with a 4.7-star average.
- Deployment: Paylocity Web Pay supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; QuickBooks Payroll supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Paylocity Web Pay vs QuickBooks Payroll — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert | Talk to an expert Talk to an expert |
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Paylocity Web Pay vs QuickBooks Payroll: Biggest differences
Start here before you go deeper into features.
Medium Business, Small Business
Small Business
Paylocity Web Pay typically suits Medium Business and Small Business. QuickBooks Payroll tends to fit Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More about Paylocity Web Pay | QuickBooks Payroll makes it easy to stay on top of your HR needs. It’s payroll software that gives you the power to handle all the payroll processing you need, from modeling an employee’s ... Read More about QuickBooks Payroll |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.6/10 | 9.2/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50–1,000 employees | 1–500 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Integrated Employee Self-Service: Lets employees easily access pay stubs, tax forms, and benefits information via a mobile-friendly portal.
- Reporting & Analytics: Provides real-time insights into payroll data and labor costs to help drive strategic HR and financial decisions.
- Complete Payroll Automation: Simplifies payroll processing with automatic tax filings, wage calculations, and compliance management.
- Compliance and Tax Support: The platform keeps tax compliance current, automatically calculates taxes, and manages filings to reduce penalties.
- Integrated Accounting Solutions: It integrates smoothly with QuickBooks Accounting software, providing real-time financial insights and simplifying bookkeeping.
- Seamless Payroll Processing: QuickBooks Payroll automates payroll calculations, tax filings, and direct deposits, reducing manual errors and saving time.
Best fit
- 50–1,000 employees
- Healthcare, manufacturing, retail, financial services, technology, and education
- Payroll Managers, HR Directors, Finance Controllers, Operations Managers, and Benefits Coordinators
- 1–500 employees
- Retail, professional services, healthcare, hospitality, construction, and nonprofits.
- Payroll Managers, HR Managers, Accountants, Business Owners, and Finance Directors.
Reasons buyers look elsewhere
- Small businesses with straightforward payroll needs may prefer more simplified, budget-friendly solutions.
- Companies requiring extensive global payroll support might seek providers with international compliance expertise.
- Organizations wanting fully integrated talent management and benefits administration may explore full HCM suites.
- Businesses requiring industry-specific payroll features may seek specialized platforms.
- Companies looking for more robust HR management and employee benefits integration may explore other solutions.
- Organizations with complex multinational payroll needs might prefer global payroll providers.
Software Demo
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How do Paylocity Web Pay and QuickBooks Payroll Compare on Features?
Total Features | 28 Features | 12 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Paylocity Web Pay and QuickBooks Payroll on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Paylocity Web Pay vs QuickBooks Payroll: Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Paylocity Web Pay vs QuickBooks Payroll Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
HIPAA | ✗ No | — |
|---|---|---|
Data Residency | 🇺🇸 US | — |
Paylocity Web Pay User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is very strong across 1155 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is positive across 52 reviews, with strong overall satisfaction. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. |
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Paylocity Web Pay and QuickBooks Payroll Customers
Customers |  NWEA | No Customers information available. |
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Media and Screenshots
Screenshots |  4 Screenshots |  3 Screenshots |
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Videos |  3 Videos |  1 Videos |
Top Alternatives to Paylocity Web Pay and QuickBooks Payroll in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Paylocity Web Pay or QuickBooks Payroll?
- Paylocity Web Pay edges out the other on user ratings (4.7 vs 4.4). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Paylocity Web Pay and QuickBooks Payroll offer a free trial?
- QuickBooks Payroll offers a free trial. Paylocity Web Pay does not.
- What is the starting price of Paylocity Web Pay vs QuickBooks Payroll?
- Paylocity Web Pay starts at Contact for pricing. QuickBooks Payroll starts at $49 /Month.
- What are the top alternatives to Paylocity Web Pay?
- Top alternatives to Paylocity Web Pay include Deel, OnPay, Greenshades, APS Payroll, Gusto.
- What are the top alternatives to QuickBooks Payroll?
- Top alternatives to QuickBooks Payroll include Heartland Payroll, OnPay, Square Payroll, Patriot Payroll, SurePayroll.