Heartland Payroll vs Paylocity Web Pay Comparison
Heartland Payroll
Starting at Contact for pricing
- Medium Business
- Small Business
Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, cost accounting and tracking of…
Paylocity Web Pay
Starting at Contact for pricing
- Medium Business
- Small Business
Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features like time and attendance tracking,…
Paylocity Web Pay leads on user satisfaction with a 4.7-star rating across 1,198 reviews.
Spotsaas Analysis
Heartland PayrollPaylocity Web Pay
The core difference between Heartland Payroll and Paylocity Web Pay lies in their target company sizes and industries, with Heartland focusing on small to mid-sized businesses (20-500 employees) and Paylocity catering to larger organizations (50-1,000 employees). Heartland Payroll is ideal for businesses in retail, hospitality, and healthcare seeking streamlined payroll solutions, while Paylocity Web Pay suits larger enterprises across various sectors looking for comprehensive payroll and HR management.
- Best for small to mid-sized businesses (20-500 employees) - Strong support and automated tax filings - Ideal for retail, hospitality, and healthcare sectors - Suitable for Payroll Managers and HR Directors - Focuses on reducing manual work with integrated payment processing - Great for businesses needing streamlined payroll solutions
- Designed for larger organizations (50-1,000 employees) - Serves multiple industries including healthcare and technology - Ideal for Payroll Managers and HR Directors - Offers comprehensive payroll and HR management features - Suitable for Finance Controllers and Operations Managers - Great for businesses seeking advanced payroll solutions
Heartland Payroll vs Paylocity Web Pay — at a glance
| Feature | Heartland Payroll | Paylocity Web Pay |
|---|---|---|
| Rating | 4.6 / 5 | 4.7 / 5 |
| Reviews | 118 | 1,198 |
| Starting price | Contact for pricing | Contact for pricing |
| Free trial | No | No |
| Free version | No | No |
| Best for | Medium Business, Small Business | Medium Business, Small Business |
| Category | Payroll Software | Payroll Software |
| Platforms | SaaS/Web/Cloud | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | — | Available |
| Support modes | 24/7 (Live rep) | Business Hours, Online |
| Certifications | — | — |
| Data residency | US | US |
Key differences between Heartland Payroll and Paylocity Web Pay
- User satisfaction: Paylocity Web Pay scores higher with a 4.7-star average.
- Deployment: Heartland Payroll supports SaaS/Web/Cloud; Paylocity Web Pay supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Heartland Payroll vs Paylocity Web Pay — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
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Heartland Payroll vs Paylocity Web Pay: Biggest differences
Start here before you go deeper into features.
Best for small to mid-sized businesses needing streamlined payroll with strong support.
- You run a retail, hospitality, or healthcare business with 20-500 employees.
- You want automated tax filings and integrated payment processing to reduce manual work.
- You value responsive, knowledgeable payroll specialists for personalized customer support.
- Your company is a large enterprise with complex payroll needs requiring high customization.
- You need a highly customizable payroll entry and reporting system beyond standard options.
Medium Business, Small Business
Heartland Payroll typically suits Medium Business and Small Business. Paylocity Web Pay tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, ... Read More about Heartland Payroll | Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More about Paylocity Web Pay |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.7/10 | 8.6/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 20-50 employees51-500 employees | 50–1,000 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Integrated Payments & Payroll: Combines payroll with Heartland's payment processing, simplifying employee compensation and business transactions.
- Compliance & Tax Filing: Automates federal, state, and local tax filings, helping reduce compliance risks and administrative workload.
- User-Friendly Platform: Designed to simplify payroll with easy-to-use dashboards, direct deposit options, and responsive customer support.
- Integrated Employee Self-Service: Lets employees easily access pay stubs, tax forms, and benefits information via a mobile-friendly portal.
- Reporting & Analytics: Provides real-time insights into payroll data and labor costs to help drive strategic HR and financial decisions.
- Complete Payroll Automation: Simplifies payroll processing with automatic tax filings, wage calculations, and compliance management.
Best fit
- 20–500 employees
- Retail, hospitality, healthcare, manufacturing, and small to mid-sized businesses
- Payroll Managers, HR Directors, Finance Officers, Business Owners, and Operations Managers
- 50–1,000 employees
- Healthcare, manufacturing, retail, financial services, technology, and education
- Payroll Managers, HR Directors, Finance Controllers, Operations Managers, and Benefits Coordinators
Reasons buyers look elsewhere
- Businesses seeking deeper integration between payment processing and payroll may explore other all-in-one providers.
- Companies requiring advanced HR management, benefits administration, or time tracking may consider broader HCM platforms.
- Firms with multi-state or complex compliance needs might look for payroll solutions specializing in regulatory support.
- Small businesses with straightforward payroll needs may prefer more simplified, budget-friendly solutions.
- Companies requiring extensive global payroll support might seek providers with international compliance expertise.
- Organizations wanting fully integrated talent management and benefits administration may explore full HCM suites.
Software Demo
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How do Heartland Payroll and Paylocity Web Pay Compare on Features?
Total Features | 12 Features | 28 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Heartland Payroll and Paylocity Web Pay on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page | Pricing information not available |  |
Heartland Payroll vs Paylocity Web Pay: Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Heartland Payroll vs Paylocity Web Pay Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
HIPAA | ✗ No | ✗ No |
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Data Residency | 🇺🇸 US | 🇺🇸 US |
Heartland Payroll User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users appreciate the user-friendly platform and strong customer service but note onboarding challenges and portal access issues. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 1155 reviews, with consistently positive feedback. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product |
Heartland Payroll and Paylocity Web Pay Customers
Customers | No Customers information available. |  NWEA |
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Media and Screenshots
Screenshots | No screenshots available. |  4 Screenshots |
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Videos |  2 Videos |  3 Videos |
Top Alternatives to Heartland Payroll and Paylocity Web Pay in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Heartland Payroll or Paylocity Web Pay?
- Paylocity Web Pay edges out the other on user ratings (4.7 vs 4.6). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Heartland Payroll and Paylocity Web Pay offer a free trial?
- Neither Heartland Payroll nor Paylocity Web Pay currently lists a free trial.
- What is the starting price of Heartland Payroll vs Paylocity Web Pay?
- Heartland Payroll starts at Contact for pricing. Paylocity Web Pay starts at Contact for pricing.
- What are the top alternatives to Heartland Payroll?
- Top alternatives to Heartland Payroll include QuickBooks Payroll, OnPay, Square Payroll, Patriot Payroll, SurePayroll.
- What are the top alternatives to Paylocity Web Pay?
- Top alternatives to Paylocity Web Pay include Deel, OnPay, Greenshades, APS Payroll, Gusto.