Paylocity Web Pay vs Square Payroll Comparison
Paylocity Web Pay
Starting at Contact for pricing
- Medium Business
- Small Business
Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features like time and attendance tracking,…
Square Payroll
Starting at $34 /User/Month
- Free Trial
- Large Enterprises
- Medium Business
Square Payroll is payroll software for small businesses and sole proprietors, particularly those already running payments or point-of-sale through Square's ecosystem. It automates pay runs, tax filings, and direct deposi…
Square Payroll leads on user satisfaction with a 5.0-star rating across 15 reviews.
Spotsaas Analysis
Paylocity Web PaySquare Payroll
The core difference between Paylocity Web Pay and Square Payroll lies in their target company sizes and complexity of features, with Paylocity catering to mid-sized organizations needing comprehensive payroll solutions, while Square Payroll is designed for smaller service-based businesses seeking simplicity. Ideal buyers for Paylocity are HR and finance professionals in larger companies, whereas Square Payroll is best suited for small business owners and managers in service industries.
- Best for mid-sized companies with 50–1,000 employees - Suitable for various industries including healthcare and technology - Ideal for payroll managers and HR directors - Offers comprehensive payroll features - Not listed pricing may indicate a customized quote - Focuses on complex payroll needs
- Designed for small to medium businesses with 1–100 employees - Best for service-based industries like retail and hospitality - Ideal for business owners and payroll managers - Simple payroll and time tracking features - Priced at $34, offering affordability - Effortless integration with Square POS systems
Paylocity Web Pay vs Square Payroll — at a glance
| Feature | Paylocity Web Pay | Square Payroll |
|---|---|---|
| Rating | 4.7 / 5 | 5.0 / 5 |
| Reviews | 1,198 | 15 |
| Starting price | Contact for pricing | $34 /User/Month |
| Free trial | No | Yes |
| Free version | No | No |
| Best for | Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Payroll Software | Payroll Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | Available |
| Support modes | Business Hours, Online | Business Hours |
| Certifications | — | SOC 2, GDPR |
| Data residency | US | US |
Key differences between Paylocity Web Pay and Square Payroll
- Pricing: Square Payroll starts at $34 /User/Month. Paylocity Web Pay pricing is not publicly listed.
- Free trial: Square Payroll offers a free trial; Paylocity Web Pay does not.
- Target audience: Paylocity Web Pay is built for Medium Business and Small Business, while Square Payroll targets Large Enterprises and Medium Business.
- User satisfaction: Square Payroll scores higher with a 5.0-star average.
- Deployment: Paylocity Web Pay supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; Square Payroll supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Paylocity Web Pay vs Square Payroll — find the better fit before you commit.
Which tool fits your team best
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Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
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Paylocity Web Pay vs Square Payroll: Biggest differences
Start here before you go deeper into features.
Medium Business, Small Business
Best for small to medium service businesses needing simple payroll and time tracking.
- You run a small to medium business with hourly or tipped employees.
- You want effortless integration with Square POS and existing payroll providers.
- You need a simple, user-friendly payroll system with built-in time tracking.
- You require advanced payroll reporting, customization, or analytics.
- You manage complex pay structures, multiple locations, or international staff.
Paylocity Web Pay typically suits Medium Business and Small Business. Square Payroll tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More about Paylocity Web Pay | Square Payroll is payroll software for small businesses and sole proprietors, particularly those already running payments or point-of-sale through Square's ecosystem. It automates pay runs, ... Read More about Square Payroll |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.6/10 | 8.8/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50–1,000 employees | 1-100 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Integrated Employee Self-Service: Lets employees easily access pay stubs, tax forms, and benefits information via a mobile-friendly portal.
- Reporting & Analytics: Provides real-time insights into payroll data and labor costs to help drive strategic HR and financial decisions.
- Complete Payroll Automation: Simplifies payroll processing with automatic tax filings, wage calculations, and compliance management.
- Seamless Integration with Square POS: Syncs easily with Square’s point-of-sale system, making it ideal for hourly or tipped workers in service industries.
- Contractor & Employee Support: Easily pay W-2 employees and 1099 contractors with direct deposit and generate tax forms from a single dashboard.
Best fit
- 50–1,000 employees
- Healthcare, manufacturing, retail, financial services, technology, and education
- Payroll Managers, HR Directors, Finance Controllers, Operations Managers, and Benefits Coordinators
- 1–100 employees
- Retail, food service, salons, hospitality, and other service-based small businesses
- Business Owners, Payroll Managers, Accountants, Restaurant Managers, and HR Assistants
Reasons buyers look elsewhere
- Small businesses with straightforward payroll needs may prefer more simplified, budget-friendly solutions.
- Companies requiring extensive global payroll support might seek providers with international compliance expertise.
- Organizations wanting fully integrated talent management and benefits administration may explore full HCM suites.
- Businesses already using Square for POS may seek deeper payroll integrations or industry-specific HR features.
- Employers needing more advanced reporting, analytics, or benefits management might explore broader HR platforms.
- Companies managing multi-state or international employees could require tools with expanded compliance capabilities.
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How do Paylocity Web Pay and Square Payroll Compare on Features?
Total Features | 28 Features | 13 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Paylocity Web Pay and Square Payroll on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Paylocity Web Pay vs Square Payroll: Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Paylocity Web Pay vs Square Payroll Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | ✓ Yes |
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HIPAA | ✗ No | ✗ No |
GDPR | — | ✓ Yes |
Single Sign-On (SSO) | — | ✓ Yes |
Multi-Factor Auth (MFA) | — | ✓ Yes |
Data Encryption | — | ✓ Yes |
Audit Logs | — | ✓ Yes |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Paylocity Web Pay User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is very strong across 1155 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Users appreciate Square Payroll's ease of use, integration capabilities, and time-saving automation, though some desire more advanced features for larger or more complex businesses. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Paylocity Web Pay and Square Payroll Customers
Customers |  NWEA | No Customers information available. |
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Media and Screenshots
Screenshots |  4 Screenshots |  6 Screenshots |
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Videos |  3 Videos |  1 Videos |
Top Alternatives to Paylocity Web Pay and Square Payroll in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Paylocity Web Pay or Square Payroll?
- Square Payroll edges out the other on user ratings (5.0 vs 4.7). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Paylocity Web Pay and Square Payroll offer a free trial?
- Square Payroll offers a free trial. Paylocity Web Pay does not.
- What is the starting price of Paylocity Web Pay vs Square Payroll?
- Paylocity Web Pay starts at Contact for pricing. Square Payroll starts at $34 /User/Month.
- What are the top alternatives to Paylocity Web Pay?
- Top alternatives to Paylocity Web Pay include Deel, OnPay, Greenshades, APS Payroll, Gusto.
- What are the top alternatives to Square Payroll?
- Top alternatives to Square Payroll include OnPay, APS Payroll, Heartland Payroll, QuickBooks Payroll, Justworks.