OnPay vs Paylocity Web Pay Comparison
OnPay
Starting at $40 /Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps companies of all sizes reduce cos…
Paylocity Web Pay
Starting at Contact for pricing
- Medium Business
- Small Business
Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features like time and attendance tracking,…
OnPay leads on user satisfaction with a 5.0-star rating across 434 reviews.
Spotsaas Analysis
OnPayPaylocity Web Pay
The core difference lies in the target company size and complexity of features, with OnPay catering to small businesses needing straightforward payroll solutions, while Paylocity Web Pay is designed for mid-sized organizations requiring more comprehensive payroll and HR functionalities. Ideal buyers for OnPay are small business owners and HR managers in organizations with 1-100 employees, whereas Paylocity Web Pay suits payroll managers and HR directors in companies with 50-1,000 employees.
- Best for small businesses with 1-100 employees - Offers simple, automated payroll processing - Excellent customer support - Ideal for various industries including healthcare and nonprofits - Automates payroll calculations and tax filings - Affordable pricing at $40
- Designed for mid-sized companies with 50-1,000 employees - Comprehensive payroll and HR functionalities - Suitable for various sectors including manufacturing and education - Targets payroll managers and HR directors - Advanced features for benefits coordination - Pricing information not disclosed
OnPay vs Paylocity Web Pay — at a glance
| Feature | OnPay | Paylocity Web Pay |
|---|---|---|
| Rating | 5.0 / 5 | 4.7 / 5 |
| Reviews | 434 | 1,198 |
| Starting price | $40 /Month | Contact for pricing |
| Free trial | Yes | No |
| Free version | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Medium Business, Small Business |
| Category | Payroll Software | Payroll Software |
| Integrations | 10+ apps | — |
| Platforms | SaaS/Web/Cloud | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | — | Available |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | SOC 2, GDPR | — |
| Data residency | US | US |
Key differences between OnPay and Paylocity Web Pay
- Pricing: OnPay starts at $40 /Month. Paylocity Web Pay pricing is not publicly listed.
- Free trial: OnPay offers a free trial; Paylocity Web Pay does not.
- Target audience: OnPay is built for Freelancers / Consultants and Large Enterprises, while Paylocity Web Pay targets Medium Business and Small Business.
- User satisfaction: OnPay scores higher with a 5.0-star average.
- Deployment: OnPay supports SaaS/Web/Cloud; Paylocity Web Pay supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
OnPay vs Paylocity Web Pay — find the better fit before you commit.
Which tool fits your team best
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Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
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Buyer feedback
Integrations
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OnPay vs Paylocity Web Pay: Biggest differences
Start here before you go deeper into features.
Best for small businesses seeking simple, automated payroll with excellent support.
- You run a small business with 1-100 employees needing straightforward payroll processing.
- You want to automate payroll calculations and tax filings to reduce errors and save time.
- You value exceptional, responsive customer service and easy integration with accounting tools.
- You are a large enterprise requiring complex payroll customizations and advanced features.
- You need an all-in-one HR platform including recruitment or performance management.
Medium Business, Small Business
OnPay typically suits Freelancers / Consultants and Large Enterprises. Paylocity Web Pay tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps ... Read More about OnPay | Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More about Paylocity Web Pay |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 9.4/10 | 8.6/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 1-100 employeesSmall Business | 50–1,000 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- OnPay simplifies payroll processing, saving hours each week by automating calculations and filings—so you can focus on running your business.
- With a user-friendly interface and intuitive dashboards, your team can easily manage payroll, benefits, and taxes without needing extensive training.
- OnPay integrates smoothly with popular accounting tools, improving efficiency and eliminating manual data entry.
- Integrated Employee Self-Service: Lets employees easily access pay stubs, tax forms, and benefits information via a mobile-friendly portal.
- Reporting & Analytics: Provides real-time insights into payroll data and labor costs to help drive strategic HR and financial decisions.
- Complete Payroll Automation: Simplifies payroll processing with automatic tax filings, wage calculations, and compliance management.
Best fit
- 1-100 employees
- Healthcare, SaaS, Consulting, Professional Services, Nonprofits, Financial Services, Marketing Agencies
- HR Managers, Payroll Administrators, Office Managers, Finance Managers, Small Business Owners
- 50–1,000 employees
- Healthcare, manufacturing, retail, financial services, technology, and education
- Payroll Managers, HR Directors, Finance Controllers, Operations Managers, and Benefits Coordinators
Reasons buyers look elsewhere
- Users may explore alternatives if they require more advanced HR management features, such as extensive employee onboarding, robust benefit administration, or detailed performance tracking.
- Companies seeking greater scalability might prefer alternatives that easily accommodate rapid growth, complex payroll structures, or increased employee counts without compromising system performance.
- Businesses operating internationally or with global teams might consider alternatives offering broader international payroll support and compliance tools for multiple regions and currencies.
- Small businesses with straightforward payroll needs may prefer more simplified, budget-friendly solutions.
- Companies requiring extensive global payroll support might seek providers with international compliance expertise.
- Organizations wanting fully integrated talent management and benefits administration may explore full HCM suites.
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How do OnPay and Paylocity Web Pay Compare on Features?
Total Features | 13 Features | 28 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare OnPay and Paylocity Web Pay on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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OnPay vs Paylocity Web Pay: Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
OnPay vs Paylocity Web Pay Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
OnPay User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyers overwhelmingly praise OnPay for its ease of use, automation capabilities, and excellent customer support, especially among small businesses and nonprofits. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 1155 reviews, with consistently positive feedback. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. |
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OnPay and Paylocity Web Pay Customers
Customers |  BlueBird  Cartecay  Evergreen |  NWEA |
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Media and Screenshots
Screenshots |  7 Screenshots |  4 Screenshots |
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Videos |  3 Videos |  3 Videos |
Top Alternatives to OnPay and Paylocity Web Pay in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, OnPay or Paylocity Web Pay?
- OnPay edges out the other on user ratings (5.0 vs 4.7). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do OnPay and Paylocity Web Pay offer a free trial?
- OnPay offers a free trial. Paylocity Web Pay does not.
- What is the starting price of OnPay vs Paylocity Web Pay?
- OnPay starts at $40 /Month. Paylocity Web Pay starts at Contact for pricing.
- What are the top alternatives to OnPay?
- Top alternatives to OnPay include Square Payroll, APS Payroll, Heartland Payroll, QuickBooks Payroll, Justworks.
- What are the top alternatives to Paylocity Web Pay?
- Top alternatives to Paylocity Web Pay include Deel, OnPay, Greenshades, APS Payroll, Gusto.