EPAY HCM vs Heartland Payroll Comparison
EPAY HCM
Starting at Contact for pricing
- Large Enterprises
- Medium Business
EPAY Handheld payroll software is the easiest way to view, manage and produce paychecks on the go. EPAY was developed with you in mind by people who believe convenience is number one. Every feature of EPAY payroll has be…
Heartland Payroll
Starting at Contact for pricing
- Medium Business
- Small Business
Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, cost accounting and tracking of…
EPAY HCM leads on user satisfaction with a 4.7-star rating across 123 reviews.
Spotsaas Analysis
EPAY HCMHeartland Payroll
The core difference between EPAY HCM and Heartland Payroll lies in their target company sizes and industry focus; EPAY HCM caters to larger organizations with 100 to 10,000+ employees across various sectors, while Heartland Payroll is designed for small to mid-sized businesses with 20 to 500 employees, particularly in retail and hospitality. Ideal buyers for EPAY HCM are HR and operations professionals in larger industries, whereas Heartland Payroll is best suited for business owners and finance officers looking for streamlined payroll solutions in smaller organizations.
- Best for companies with 100–10,000+ employees - Supports manufacturing, logistics, healthcare, hospitality, retail, and field services - Ideal for HR Directors, Payroll Managers, and Compliance Officers - Offers comprehensive workforce management features - Focuses on compliance and operational efficiency - Price not listed
- Best for small to mid-sized businesses with 20–500 employees - Tailored for retail, hospitality, healthcare, and manufacturing sectors - Ideal for Payroll Managers, HR Directors, and Business Owners - Provides automated tax filings and integrated payment processing - Emphasizes strong customer support and user-friendly interface - Price not listed
EPAY HCM vs Heartland Payroll — at a glance
| Feature | EPAY HCM | Heartland Payroll |
|---|---|---|
| Rating | 4.7 / 5 | 4.6 / 5 |
| Reviews | 123 | 118 |
| Starting price | Contact for pricing | Contact for pricing |
| Free trial | No | No |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business | Medium Business, Small Business |
| Category | Payroll Software | Payroll Software |
| Platforms | SaaS/Web/Cloud | SaaS/Web/Cloud |
| API | — | — |
| Support modes | 24/7 (Live rep) | 24/7 (Live rep) |
| Certifications | — | — |
| Data residency | US | US |
Key differences between EPAY HCM and Heartland Payroll
- Target audience: EPAY HCM is built for Large Enterprises and Medium Business, while Heartland Payroll targets Medium Business and Small Business.
- User satisfaction: EPAY HCM scores higher with a 4.7-star average.
- Deployment: EPAY HCM supports SaaS/Web/Cloud; Heartland Payroll supports SaaS/Web/Cloud.
EPAY HCM vs Heartland Payroll — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
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EPAY HCM vs Heartland Payroll: Biggest differences
Start here before you go deeper into features.
Large Enterprises, Medium Business
Best for small to mid-sized businesses needing streamlined payroll with strong support.
- You run a retail, hospitality, or healthcare business with 20-500 employees.
- You want automated tax filings and integrated payment processing to reduce manual work.
- You value responsive, knowledgeable payroll specialists for personalized customer support.
- Your company is a large enterprise with complex payroll needs requiring high customization.
- You need a highly customizable payroll entry and reporting system beyond standard options.
EPAY HCM typically suits Large Enterprises and Medium Business. Heartland Payroll tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | EPAY Handheld payroll software is the easiest way to view, manage and produce paychecks on the go. EPAY was developed with you in mind by people who believe convenience is number one. Every ... Read More about EPAY HCM | Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, ... Read More about Heartland Payroll |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.5/10 | 8.7/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 100–10,000+ employees | 20-50 employees51-500 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Comprehensive Workforce Management: Combines payroll, time and attendance, HR, and benefits in a unified cloud platform designed for distributed workforces.
- Mobile-Enabled Self-Service: Lets employees and managers access schedules, time tracking, and payroll information anytime, anywhere from their mobile devices.
- Reliable Compliance & Reporting: Helps organizations stay compliant with labor laws while providing detailed, customizable reports to manage labor costs effectively.
- Integrated Payments & Payroll: Combines payroll with Heartland's payment processing, simplifying employee compensation and business transactions.
- Compliance & Tax Filing: Automates federal, state, and local tax filings, helping reduce compliance risks and administrative workload.
- User-Friendly Platform: Designed to simplify payroll with easy-to-use dashboards, direct deposit options, and responsive customer support.
Best fit
- 100–10,000+ employees
- Manufacturing, logistics, healthcare, hospitality, retail, and field services
- HR Directors, Payroll Managers, Workforce Coordinators, Compliance Officers, and Operations Managers
- 20–500 employees
- Retail, hospitality, healthcare, manufacturing, and small to mid-sized businesses
- Payroll Managers, HR Directors, Finance Officers, Business Owners, and Operations Managers
Reasons buyers look elsewhere
- Organizations needing global payroll capabilities might consider providers with broader multinational compliance.
- Companies seeking full talent management suites including recruiting and learning management may prefer larger HCM platforms.
- Businesses prioritizing modern, intuitive mobile-first experiences could explore cloud-native workforce solutions.
- Businesses seeking deeper integration between payment processing and payroll may explore other all-in-one providers.
- Companies requiring advanced HR management, benefits administration, or time tracking may consider broader HCM platforms.
- Firms with multi-state or complex compliance needs might look for payroll solutions specializing in regulatory support.
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How do EPAY HCM and Heartland Payroll Compare on Features?
Total Features | 8 Features | 12 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare EPAY HCM and Heartland Payroll on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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EPAY HCM vs Heartland Payroll: Other Details
Organization Types supported |
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API Support |
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Get help choosing | Get help choosing |
EPAY HCM vs Heartland Payroll Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
HIPAA | — | ✗ No |
|---|---|---|
Data Residency | 🇺🇸 US | 🇺🇸 US |
EPAY HCM User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is very strong across 143 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Users appreciate the user-friendly platform and strong customer service but note onboarding challenges and portal access issues. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product |
EPAY HCM and Heartland Payroll Customers
Customers |  EPAY HCM_customers_0  EPAY HCM_customers_1  EPAY HCM_customers_2 | No Customers information available. |
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Media and Screenshots
Screenshots |  10 Screenshots | No screenshots available. |
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Videos |  3 Videos |  2 Videos |
Top Alternatives to EPAY HCM and Heartland Payroll in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, EPAY HCM or Heartland Payroll?
- EPAY HCM edges out the other on user ratings (4.7 vs 4.6). That said, the best pick depends on your use case, so use the comparison tables above to evaluate each dimension.
- Do EPAY HCM and Heartland Payroll offer a free trial?
- Neither EPAY HCM nor Heartland Payroll currently lists a free trial.
- What is the starting price of EPAY HCM vs Heartland Payroll?
- EPAY HCM starts at Contact for pricing. Heartland Payroll starts at Contact for pricing.
- What are the top alternatives to EPAY HCM?
- Top alternatives to EPAY HCM include Fingercheck, PrimePay, APS Payroll, SurePayroll, OnPay.
- What are the top alternatives to Heartland Payroll?
- Top alternatives to Heartland Payroll include QuickBooks Payroll, OnPay, Square Payroll, Patriot Payroll, SurePayroll.