Detailed Review of Paylocity Web Pay - Payroll Software Software 2025

401(k) Tracking

Paylocity Web Pay 401(k) Tracking simplifies the management of employee retirement contributions by seamlessly integrating with payroll processes. This feature accurately calculates and deducts employee contributions and employer matches while ensuring compliance with IRS regulations. It provides real-time reporting and visibility into employee retirement plan balances, allowing employers to efficiently monitor participation and support long-term financial planning for their workforce.

Attendance Tracking

Paylocity Web Pay Attendance Tracking enables businesses to monitor employee presence, absences, and punctuality with precision. Integrated with timekeeping tools, this feature collects accurate attendance data that feeds directly into payroll processing, minimizing errors and manual entry. It supports compliance with labor laws, provides managers with detailed reports, and helps optimize scheduling and workforce management for enhanced operational efficiency.

Benefits Management

Paylocity Web Pay Benefits Management offers a comprehensive system to administer employee benefits, including health insurance, retirement plans, and other perks. The feature integrates benefit deductions directly with payroll, ensuring accurate and timely processing. It also simplifies enrollment, tracks eligibility, and provides employees with self-service access to view and manage their benefits, fostering greater engagement and compliance with regulations.

Check Printing

Paylocity Web Pay Check Printing supports the creation and distribution of secure, professionally formatted paper checks for employees preferring traditional payment methods. This feature ensures all payroll details such as gross pay, taxes, and deductions are clearly presented. It integrates with payroll calculations to produce accurate paychecks and offers businesses flexibility in payment delivery options to accommodate employee preferences.

Compensation Management

Paylocity Web Pay Compensation Management enables organizations to structure, automate, and track employee pay, bonuses, and incentives. This feature helps align compensation with performance goals and company policies while integrating seamlessly with payroll to ensure accurate payment processing. By providing data analytics and reporting tools, it assists HR and finance teams in managing budgets and maintaining equitable pay practices.

Compliance Management

Paylocity Web Pay Compliance Management offers a robust solution designed to help organizations adhere strictly to ever-changing federal, state, and local payroll regulations. This feature automates the monitoring and application of compliance requirements such as tax laws, labor standards, wage and hour rules, and reporting obligations. By integrating with payroll and HR processes, it minimizes the risk of costly penalties and audits, ensures accurate record-keeping, and helps businesses maintain ethical and legal payroll operations consistently.

Deductions Management

Paylocity Web Pay Deductions Management automates the handling of both mandatory and voluntary payroll deductions, including taxes, garnishments, and benefit contributions. This feature ensures that all deductions comply with regulatory requirements and are accurately calculated each payroll cycle. By integrating with payroll, it reduces errors and administrative workload, providing clear reporting and transparency to both employers and employees.

Direct Deposit

Paylocity Web Pay Direct Deposit offers a reliable and secure method for electronically transferring employee wages directly into their bank accounts. Supporting multiple account allocations and instant payroll integration, it eliminates the need for physical checks, reducing processing costs and delays. This feature enhances employee satisfaction by ensuring timely payments and simplifying payroll administration for the employer.

Expense Tracking

Paylocity Web Pay Expense Tracking provides a streamlined approach for employees to submit business-related expenses digitally while enabling managers to review and approve reimbursements efficiently. Integrated with payroll, approved expenses are reimbursed promptly, ensuring accurate record-keeping and adherence to company policies. This feature increases transparency, reduces processing delays, and supports comprehensive financial management.

Leave Tracking (Vacation)

Paylocity Web Pay Leave Tracking (Vacation) automates the process of managing employee leave requests, accruals, and balances. This feature integrates seamlessly with payroll to ensure accurate paid time off calculations and compliance with company policies. Employees can easily view their leave balances and submit requests via a self-service portal, while managers gain visibility to better plan staffing and reduce scheduling conflicts.

Self Service Portal

Paylocity Web Pay Self Service Portal empowers employees with 24/7 access to their payroll information, tax documents, benefits details, and leave balances. Through this secure platform, employees can update personal data, access pay stubs, and manage direct deposit details without administrative assistance. This feature reduces HR workload and promotes transparency and employee engagement by granting users control over their payroll-related data.

Tax Management

Paylocity Web Pay Tax Management automates the calculation, filing, and remittance of payroll taxes at the federal, state, and local levels. This feature ensures accuracy by keeping up to date with tax code changes and automates the generation of tax forms and payments. It minimizes the risk of non-compliance and penalties, streamlining the entire payroll tax process for organizations.

W-2 Preparation

Paylocity Web Pay W-2 Preparation facilitates the automated generation, distribution, and electronic filing of W-2 forms at year-end. Utilizing accurate payroll data, it ensures employees receive their wage and tax information on time. The system supports IRS e-filing requirements and allows employees to access their W-2s via the self-service portal, simplifying year-end tax reporting for both employers and employees.

Wage Garnishment

Paylocity Web Pay Wage Garnishment manages court-ordered deductions such as child support, tax levies, and other garnishments. This feature calculates garnishment amounts according to legal guidelines, prioritizes multiple orders, and integrates payments directly with payroll. By automating these complex processes, it ensures compliance with federal and state regulations while reducing administrative burden and protecting employee rights.