Deputy vs QuickBooks Payroll Comparison
Deputy
Starting at $3.50
- Free Trial
- Large Enterprises
- Medium Business
Deputy is a powerful time-saving software that streamlines business schedules and operations. It offers budget-friendly staff scheduling options based on team availability, with instant notification through its applicati…
QuickBooks Payroll
Starting at $49 /Month
- Free Trial
- Small Business
QuickBooks Payroll makes it easy to stay on top of your HR needs. It’s payroll software that gives you the power to handle all the payroll processing you need, from modeling an employee’s paycheck to tracking deductions…
Deputy leads on user satisfaction with a 4.5-star rating across 381 reviews.
Deputy vs QuickBooks Payroll — at a glance
| Feature | Deputy | QuickBooks Payroll |
|---|---|---|
| Rating | 4.5 / 5 | 4.4 / 5 |
| Reviews | 381 | 55 |
| Starting price | $3.50 | $49 /Month |
| Free trial | Yes | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Small Business |
| Category | Employee Scheduling Software | Payroll Software |
| Integrations | — | 8+ apps |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | — |
| Support modes | 24/7 (Live rep), Business Hours, Online | Business Hours, Online |
| Certifications | SOC 2, GDPR | — |
| Data residency | US | — |
Key differences between Deputy and QuickBooks Payroll
- Pricing: Deputy starts at $3.50, while QuickBooks Payroll starts at $49 /Month.
- Target audience: Deputy is built for Large Enterprises and Medium Business, while QuickBooks Payroll targets Small Business.
- User satisfaction: Deputy scores higher with a 4.5-star average.
- Deployment: Deputy supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; QuickBooks Payroll supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Deputy vs QuickBooks Payroll — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Employee Scheduling Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert |
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Deputy vs QuickBooks Payroll: Biggest differences
Start here before you go deeper into features.
Best for medium businesses needing simple, real-time employee scheduling and time tracking.
- You manage a 50-500 employee retail, hospitality, or healthcare team.
- You want real-time roster and labor cost updates to control budgets.
- You need an easy-to-use platform with built-in communication for shift coordination.
- Your business requires deep payroll processor integrations or advanced customization.
- You need extensive tiered support or highly customizable workflows.
Small Business
Deputy typically suits Large Enterprises and Medium Business. QuickBooks Payroll tends to fit Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Deputy is a powerful time-saving software that streamlines business schedules and operations. It offers budget-friendly staff scheduling options based on team availability, with instant ... Read More about Deputy | QuickBooks Payroll makes it easy to stay on top of your HR needs. It’s payroll software that gives you the power to handle all the payroll processing you need, from modeling an employee’s ... Read More about QuickBooks Payroll |
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Entry Level Pricing |
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Free Trial Availability | ||
SpotScoreWhat's this? ↗ | 9.5/10 | 9.2/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50-500 employeesMedium Business | 1–500 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Scheduling: With Deputy, managers can quickly create and adjust employee schedules in real-time. This saves time and confirms that staffing levels meet operational demands, improving overall productivity.
- Improved Communication: The platform improves communication among team members through its built-in messaging system. It keeps everyone informed and aligned, reducing misunderstandings and strengthening team cohesion.
- Accurate Time Tracking: Deputy offers reliable time tracking features that let employees clock in and out from their smartphones or desktops. This eliminates manual timesheets and provides accurate data that simplifies payroll processing for administrators.
- Compliance and Tax Support: The platform keeps tax compliance current, automatically calculates taxes, and manages filings to reduce penalties.
- Integrated Accounting Solutions: It integrates smoothly with QuickBooks Accounting software, providing real-time financial insights and simplifying bookkeeping.
- Seamless Payroll Processing: QuickBooks Payroll automates payroll calculations, tax filings, and direct deposits, reducing manual errors and saving time.
Best fit
- 50 to 500 employees
- Retail, Hospitality, Healthcare, and Manufacturing
- Typical users encompass Operations Managers, HR Professionals, Shift Supervisors, and Team Leaders
- 1–500 employees
- Retail, professional services, healthcare, hospitality, construction, and nonprofits.
- Payroll Managers, HR Managers, Accountants, Business Owners, and Finance Directors.
Reasons buyers look elsewhere
- Users may seek alternatives to Deputy if they find its pricing structure to be higher than expected, especially for small businesses or startups with tight budgets that require cost-effective workforce management solutions.
- Some organizations might require more advanced features, such as extensive reporting or integration capabilities with other software, which they find lacking in Deputy, prompting them to explore other platforms.
- Businesses with specific industry needs, like healthcare or manufacturing, may look for alternatives that offer tailored functionalities that better align with their unique operational requirements and compliance standards.
- Businesses requiring industry-specific payroll features may seek specialized platforms.
- Companies looking for more robust HR management and employee benefits integration may explore other solutions.
- Organizations with complex multinational payroll needs might prefer global payroll providers.
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How do Deputy and QuickBooks Payroll Compare on Features?
Total Features | 11 Features | 12 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Deputy and QuickBooks Payroll on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Deputy vs QuickBooks Payroll: Other Details
Organization Types supported |
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Platforms Supported |
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API Support |
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Get help choosing | Get help choosing |
Deputy vs QuickBooks Payroll Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
|---|---|---|
HIPAA | ✗ No | — |
GDPR | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | — |
Deputy User Reviews & Rating Comparison
User Ratings | ||
|---|---|---|
Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Deputy's ease of use and efficiency in scheduling and time tracking, tempered by concerns over support and integration limitations. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is positive across 52 reviews, with strong overall satisfaction. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. |
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Deputy and QuickBooks Payroll Customers
Customers |  HubSpot  ACE Hardware  Harper | No Customers information available. |
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Media and Screenshots
Screenshots |  7 Screenshots |  3 Screenshots |
|---|---|---|
Videos |  4 Videos |  1 Videos |
Top Alternatives to Deputy and QuickBooks Payroll in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Deputy or QuickBooks Payroll?
- Deputy edges out the other on user ratings (4.5 vs 4.4). That said, the best pick depends on your use case, so use the comparison tables above to evaluate each dimension.
- Do Deputy and QuickBooks Payroll offer a free trial?
- Yes, both Deputy and QuickBooks Payroll offer a free trial.
- What is the starting price of Deputy vs QuickBooks Payroll?
- Deputy starts at $3.50. QuickBooks Payroll starts at $49 /Month.
- What are the top alternatives to Deputy?
- Top alternatives to Deputy include Homebase, Shifton, Findmyshift, Staffcloud, Planday.
- What are the top alternatives to QuickBooks Payroll?
- Top alternatives to QuickBooks Payroll include Heartland Payroll, OnPay, Square Payroll, Patriot Payroll, SurePayroll.