Smartsheet vs Toodledo vs Todoist Comparison
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Toodledo
Starting at Contact for pricing
- Free Trial
- Large Enterprises
- Medium Business
Toodledo is a comprehensive, personal productivity tool designed to help you get more done, your way. With its suite of customizable features, such as creating custom lists, generating structured outlines and tracking ha…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Toodledo leads on user satisfaction with a 4.2-star rating across 43 reviews.
Smartsheet vs Toodledo vs Todoist — at a glance
| Feature | Smartsheet | Toodledo | Todoist |
|---|---|---|---|
| Rating | 4.1 / 5 | 4.2 / 5 | 4.4 / 5 |
| Reviews | 8,464 | 43 | 3,096 |
| Starting price | $9 /month | Contact for pricing | $4 /Month |
| Free trial | Yes | Yes | Yes |
| Free version | No | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Project Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | Available | Available |
| Support modes | Business Hours, Online | Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | — | SOC 2, GDPR |
| Data residency | US | US | Global |
Key differences between Smartsheet and Toodledo
- Pricing: Smartsheet starts at $9 /month. Toodledo pricing is not publicly listed.
- Target audience: Smartsheet is built for Freelancers / Consultants and Large Enterprises, while Toodledo targets Large Enterprises and Medium Business.
- User satisfaction: Toodledo scores higher with a 4.2-star average.
- Deployment: Smartsheet supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Toodledo supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Compare Smartsheet vs Toodledo vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Best for customizable, multi-device task management with advanced workflow support.
- You need flexible task organization with folders, contexts, and tags.
- You want seamless synchronization across desktop, mobile, and Apple Watch.
- You require support for advanced productivity methodologies like GTD.
- You prefer a modern, polished, and intuitive user interface.
- Your team depends heavily on extensive third-party app integrations.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Smartsheet: Best for teams needing customizable, spreadsheet-style project management with automation. Toodledo: Best for customizable, multi-device task management with advanced workflow support.
Description | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet | Toodledo is a comprehensive, personal productivity tool designed to help you get more done, your way. With its suite of customizable features, such as creating custom lists, generating ... Read More about Toodledo | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Spotsaas ScoreWhat's this? ↗ | 9.8/10 | 8.9/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 50-500 employees501-5,000 employees | 1-50 employees51-500 employees | 50-500 employeesMedium Business |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Collaboration: With Smartsheet, teams can easily collaborate in real-time, ensuring that everyone is on the same page. I’ve seen how this fosters transparency and accountability within projects, making it easier for managers to keep track of progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that allow you to visualize project data at a glance. This feature empowers executives to make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
- Enhanced Productivity: Toodledo empowers managers and teams to streamline their task management, allowing them to focus on what really matters. You’ll find that prioritizing tasks becomes a breeze, leading to improved overall productivity.
- Customizable Organization: With Toodledo, users can tailor their workflow through customizable lists, folders, and tags. This flexibility means you can adapt the platform to fit your specific needs and preferences, ensuring that every team member stays organized in a way that suits them best.
- Collaboration Made Simple: Toodledo facilitates easy collaboration among team members, allowing you to share tasks and projects effortlessly. This feature fosters communication and accountability within your team, making project completion smoother and more cohesive.
- Streamlined Task Management: With Todoist, teams can effortlessly organize tasks and projects in one centralized platform, allowing managers to easily assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist’s flexible interface adapts to your needs, empowering administrators to create workflows that enhance productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs seamlessly across devices, ensuring that team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
- 1-500 employees
- Project Management, SaaS, Consulting, Education, Healthcare
- Project Managers, Team Leaders, Product Managers, Freelancers, Administrative Assistants
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Users may seek alternatives to Smartsheet due to budget constraints, as some organizations find more cost-effective project management solutions that fit their needs without compromising essential features.
- Teams looking for specialized tools might consider alternatives that offer specific functionalities tailored for industries like construction or software development, which may not be as robust in Smartsheet.
- Some users may desire a more intuitive user interface and simpler navigation, leading them to explore alternatives that prioritize ease of use and require less training for team members.
- Users may seek alternatives to Toodledo due to its complex user interface, which can be overwhelming for those looking for a more streamlined and intuitive task management experience.
- Some individuals might prefer solutions that offer better integration with other tools and platforms, ensuring a seamless workflow across their various productivity applications.
- Users looking for more robust collaboration features may find Toodledo lacking, prompting them to explore options that enhance team communication and project management capabilities.
- Users may seek alternatives to Todoist for enhanced collaboration features, as some projects require more robust team management tools that allow real-time updates and shared task assignments among multiple users.
- Individuals looking for a more visually-oriented task management system might explore alternatives that offer Kanban boards or calendar views, which can provide a clearer overview of tasks and deadlines.
- Users who prioritize integration with other apps may consider alternatives that seamlessly connect with their existing software ecosystem, allowing for more efficient workflows without the need for manual updates across platforms.
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How do Smartsheet, Toodledo and Todoist Compare on Features?
Total Features | 21 Features | 11 Features | 11 Features |
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Unique Features | No unique features | No unique features | No unique features |
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Compare Smartsheet, Toodledo and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page |  | Pricing information not available |  |
Other Details
Organization Types supported |
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Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | ✗ No |
Multi-Factor Auth (MFA) | ✓ Yes | ✗ No |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✗ No |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Smartsheet vs Toodledo User Reviews & Rating Comparison
User Ratings | |||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Toodledo's robust customization and multi-device sync, tempered by concerns over its learning curve and dated interface. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Pfizer  Whirlpool  Western Digital | No Customers information available. |  Adobe  Amazon  |
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Media and Screenshots
Screenshots |  7 Screenshots | No screenshots available. |
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Videos |  4 Videos |  2 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Smartsheet or Toodledo?
- Toodledo edges out the other on user ratings (4.2 vs 4.1). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Smartsheet and Toodledo offer a free trial?
- Yes, both Smartsheet and Toodledo offer a free trial.
- What is the starting price of Smartsheet vs Toodledo?
- Smartsheet starts at $9 /month. Toodledo starts at Contact for pricing.
- What are the top alternatives to Smartsheet?
- Top alternatives to Smartsheet include Quickbase , ClickUp, Jira, Microsoft PPM, Trello.
- What are the top alternatives to Toodledo?
- Top alternatives to Toodledo include Todoist, Wrike, Smartsheet, Teamwork, my2do.in.