Microsoft To Do vs Smartsheet vs Quickbase vs monday Work Management Comparison
Microsoft To Do
Starting at Contact for pricing
- Freelancers / Consultants
- Large Enterprises
Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and comments. It is a simple and in…
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Quickbase
Starting at $35 /user/month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Quickbase is a no-code project management platform that empowers teams to build, automate, and optimize workflows without complex coding. Designed for businesses of all sizes, it enables users to create custom applicatio…
monday Work Management
Starting at $9 /seat/month
- Free Trial
- Large Enterprises
- Medium Business
Monday Work Management is an all-encompassing platform designed to streamline team collaboration, task execution, and project management. With its user-friendly interface and highly customizable workflows, Monday empower…
Microsoft To Do leads on user satisfaction with a 4.6-star rating across 32 reviews.
Microsoft To Do vs Smartsheet vs Quickbase vs monday Work Management — at a glance
| Feature | Microsoft To Do | Smartsheet | Quickbase | monday Work Management |
|---|---|---|---|---|
| Rating | 4.6 / 5 | 4.6 / 5 | — | — |
| Reviews | 32 | 2,318 | — | — |
| Starting price | Contact for pricing | $9 /month | $35 /user/month | $9 /seat/month |
| Free trial | No | Yes | Yes | Yes |
| Free version | No | No | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Freelancers / Consultants, Large Enterprises, Medium Business | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business |
| Category | Task Management Software | Project Management Software | Project Management Software | Project Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - iOS, Mobile - Android |
| API | — | Available | Available | — |
| Support modes | Online | Business Hours, Online | 24/7 (Live rep), Online, Business Hours | — |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2 |
| Data residency | Global | US | Global | Global |
Key differences between Microsoft To Do and Smartsheet
- Pricing: Smartsheet starts at $9 /month. Microsoft To Do pricing is not publicly listed.
- Free trial: Smartsheet offers a free trial; Microsoft To Do does not.
- User satisfaction: Microsoft To Do scores higher with a 4.6-star average.
- Deployment: Microsoft To Do supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows; Smartsheet supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
Compare Microsoft To Do vs Smartsheet vs Quickbase vs monday Work Management — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Task Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
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Microsoft To Do, Smartsheet, Quickbase vs monday Work Management: Biggest differences
Start here before you go deeper into features.
Best for simple task management within the Microsoft 365 ecosystem.
- You need seamless integration with Microsoft 365 apps like Outlook and Teams.
- Your team prefers a straightforward, user-friendly interface for daily task prioritization.
- You want a free, cross-platform task manager with easy setup and synchronization.
- Your team requires advanced project management features beyond basic task tracking.
- You or your team members do not have or want to use Microsoft accounts.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Best for building custom no-code workflows in medium to large enterprises.
- You need to rapidly create tailored project management apps without coding.
- Your team requires strong workflow automation to reduce manual tasks.
- You want seamless integration with tools like Salesforce and Slack.
- You are a freelancer or very small team needing simple task management.
- You prefer out-of-the-box project management without customization or complexity.
Large Enterprises, Medium Business, Small Business
Microsoft To Do: Best for simple task management within the Microsoft 365 ecosystem. Smartsheet: Best for teams needing customizable, spreadsheet-style project management with automation.
Description | Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and ... Read More about Microsoft To Do | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet | Quickbase is a no-code project management platform that empowers teams to build, automate, and optimize workflows without complex coding. Designed for businesses of all sizes, it enables ... Read More about Quickbase | Monday Work Management is an all-encompassing platform designed to streamline team collaboration, task execution, and project management. With its user-friendly interface and highly ... Read More about monday Work Management |
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SpotScoreWhat's this? ↗ | 9.0/10 | 9.8/10 | 9.8/10 | Not Available |
User RatingsBased on verified Spotsaas reviews | ||||
Best Company Size | 1-50 employees51-500 employees | 50-500 employees501-5,000 employees | 50-1,000 employeesMedium to Large Enterprises | — |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Task Management: Microsoft To Do lets you create, organize, and prioritize tasks, helping your team stay focused and efficient. With intuitive lists and deadlines, everyone's objectives remain clear and manageable.
- Smooth Integration: With its integration into the Microsoft 365 ecosystem, To Do works easily with Outlook, Teams, and OneNote. This interconnectedness improves collaboration among team members, making it simpler to share tasks and updates.
- Cross-Device Accessibility: Whether on a desktop, tablet, or smartphone, Microsoft To Do keeps your tasks always at your fingertips. This flexibility means your team can stay productive while on the go or working remotely.
- With Smartsheet, teams can collaborate in real-time, keeping everyone aligned. This builds transparency and accountability within projects, making it easier for managers to track progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that let you visualize project data at a glance. This feature helps executives make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
- Give Your Team a Voice: Quickbase lets teams build custom applications without needing extensive coding skills, helping them simplify workflows and improve productivity. I've seen firsthand how this puts app development in reach for everyone, letting all team members contribute.
- Rapid Deployment: With Quickbase, you can quickly create and deploy applications designed for your business needs. This lets you respond to changing market conditions or internal requirements faster than competitors.
- Smooth Integration: The platform integrates easily with existing tools and systems, letting your organization keep its current infrastructure while improving capabilities. This flexibility lets users use their favorite tools without disruption.
No key benefits available yet.
Best fit
- 1-500 employees
- Tech, Marketing, Consulting, Education, Healthcare
- Project Managers, Team Leaders, Administrative Assistants, Freelancers, Students
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
- 50 to 1,000 employees
- SaaS, Consulting, Fintech, and Revtech
- Project Managers, Business Analysts, Operations Managers, and IT Administrators
No best-fit guidance available yet.
Reasons buyers look elsewhere
- Lacks real-time collaboration features — teams needing shared task updates and live task management typically switch to Asana or Monday.com
- Missing integrations with common tools like Slack, Zapier, or project management platforms that competitors offer natively
- No Gantt charts or Kanban boards — users managing complex projects move to Jira, ClickUp, or Trello for visual workflow management
- Pricing exceeds $25/month per user for most teams — competitors like Monday.com and Asana offer similar features at $10–15/month
- Lacks native construction and software development templates — teams in these industries typically layer in specialized tools like Procore or Jira
- Steep learning curve requires 4–6 weeks of training for new users — alternatives like Trello and ClickUp have faster onboarding
- Pricing runs 2–3x higher than Airtable or Monday.com for comparable low-code features
- Lacks native data analytics and requires custom integrations or third-party tools like Tableau for reporting
- Steep learning curve for non-technical users — most teams hire a Quickbase specialist or consultant to manage builds
No alternatives guidance available yet.
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How do Microsoft To Do, Smartsheet, Quickbase and monday Work Management Compare on Features?
Total Features | 9 Features | 21 Features | 10 Features | 17 Features |
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Unique Features | No unique features | No unique features | No unique features | No unique features |
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Compare Microsoft To Do, Smartsheet, Quickbase and monday Work Management on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Microsoft To Do, Smartsheet, Quickbase vs monday Work Management: Other Details
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Microsoft To Do, Smartsheet, Quickbase vs monday Work Management Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✓ Yes | ✓ Yes |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | ✓ Yes |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✓ Yes |
Data Residency | 🌐 Global | 🇺🇸 US |
Microsoft To Do vs Smartsheet vs Quickbase User Reviews & Rating Comparison
User Ratings | No reviews available for the product | No reviews available for the product | ||
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Rating Distribution | No reviews available for this product | No reviews available for this product | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users generally appreciate Microsoft To Do for its ease of use and integration but note limitations in offline use and advanced features. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Quickbase's flexibility and automation, though some users note usability challenges. What buyers like
Common complaints
| No expert review available for this product |
Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product | No reviews available for the product |
Microsoft To Do, Smartsheet, Quickbase and monday Work Management Customers
Customers | No Customers information available. |  Pfizer  Whirlpool  Western Digital |  Amazon  P and G  Fresenius |  Glossier  BD  Universal Music Group |
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Media and Screenshots
Screenshots | No screenshots available. |  7 Screenshots |
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Videos |  4 Videos |  4 Videos |
Alternatives to Microsoft To Do, Smartsheet, Quickbase, monday Work Management
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Microsoft To Do or Smartsheet?
- Microsoft To Do edges out the other on user ratings (4.6 vs 4.6). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Microsoft To Do and Smartsheet offer a free trial?
- Smartsheet offers a free trial. Microsoft To Do does not.
- What is the starting price of Microsoft To Do vs Smartsheet?
- Microsoft To Do starts at Contact for pricing. Smartsheet starts at $9 /month.
- What are the top alternatives to Microsoft To Do?
- Top alternatives to Microsoft To Do include Todoist, PAZO, Sunsama, Week Plan, HeySpace.
- What are the top alternatives to Smartsheet?
- Top alternatives to Smartsheet include Quickbase, monday Work Management, ClickUp, Nifty Project Management, Projectplace.