How to Move from Asana to monday.com (2026 Guide)

Quick answer: To move from Asana to monday.com, map each Asana project to a monday.com board, sections to groups, tasks to items, subtasks to subitems and custom fields to columns. Bring the data in with monday.com’s import options (an Asana importer or a CSV/Excel export from Asana). Then fix column types, rebuild Asana rules as monday automations, recreate forms and portfolio reporting, and pilot with one team before switching the rest. The two things that need the most planning are tasks that live in several Asana projects at once, and portfolio and goal reporting, because neither maps one-to-one.

Updated October 2026

Asana and monday.com solve the same problem in different ways. Asana is built around tasks and projects, with My Tasks, multi-homing and goals. monday.com is built around boards of items with typed columns, which makes it very flexible for tracking any kind of work and reporting on it in dashboards. Teams usually move when they want more visual, customisable boards. Others want monday.com’s wider product family (CRM, dev, service) on one platform, or simply prefer how monday.com handles reporting.

This guide covers the full move: the mapping, the import, what to rebuild by hand, rollout, and an honest list of what you gain and lose. If you are still comparing the two, read our Asana vs monday.com comparison first.

How Asana maps to monday.com

How to move from Asana to monday.com, step by step

Step 1: Inventory your Asana projects

Export or list every project with its team, owner, number of open tasks, custom fields, rules, forms and integrations. Mark each one as migrate, archive or retire. Completed projects rarely need to move; keep them in an export for reference.

Step 2: Standardise before you migrate

Asana workspaces often collect many similar custom fields with slightly different names (Priority, Prio, Task priority). Merge them before the move, because each one becomes a separate column in monday.com. Do the same with tags and section naming. A cleaner source means a cleaner import.

Step 3: Decide how sections and multi-homed tasks will work

Two design decisions matter most:

• Sections: if your sections are stages (To do, In progress, Done), map them to a Status column. If they are phases or categories, map them to groups.
• Multi-homing: in Asana one task can live in several projects. In monday.com an item lives on one board. Pick a “home” board for each such task and use connected boards, mirror columns or a dashboard to show it elsewhere.

Step 4: Choose a plan and set up workspaces

monday.com sells paid plans per seat with a 3-seat minimum, and its Free plan covers up to 2 seats. Features that most Asana teams expect, such as automations, integrations, timeline and calendar views and guest access, start on the Standard plan, with higher limits on Pro. See our monday.com pricing guide and check current pricing on monday.com pricing on Spotsaas. Create workspaces that mirror your Asana teams and invite users first, so assignees map correctly during the import.

Step 5: Export from Asana

Asana lets you export a project to CSV from the project menu, and JSON export is available for more complete data. Export every project you plan to move and keep the files as a backup, even if you use a direct importer.

Step 6: Import into monday.com

You have three main routes:

1. The Asana importer: monday.com has offered a direct Asana import in its board import options. You connect your Asana account, pick projects and map fields to columns.
2. CSV or Excel import: tidy the Asana CSV in a spreadsheet, then import it and set each column’s type during mapping.
3. Template plus manual rebuild: for small projects, start from a monday.com template and add the open tasks by hand.

Import tools change over time, so check what your account currently offers and run a test with one live project first.

Step 7: Clean up and connect boards

Confirm that dates landed in date or timeline columns, that people are assigned, and that dropdown values from custom fields are correct. Re-create dependencies with a Dependency column if they did not carry over. Where tasks were multi-homed, connect boards and add mirror columns so related work is visible in both places.

Step 8: Rebuild rules and forms

Asana rules become monday.com automations with a “when this happens, do that” structure. Typical translations:

• “When a task moves to the Done section, mark it complete” becomes “When status changes to Done, move the item to the Done group”.
• “When a task is added, assign it to a person” becomes “When an item is created, assign a person”.
• Due-date reminders become date-based notifications.
• Intake forms become monday.com forms that create items on the right board.

Automations count toward a monthly allowance on each plan, so rebuild the essential rules first.

Step 9: Recreate reporting and portfolio views

Asana’s portfolios, goals and reporting do not have a single one-to-one equivalent. In monday.com, the usual pattern is a dashboard per team or programme, with widgets that summarise status, owners, timelines and workload across boards. Some teams also keep a “projects” board where each item is a project with an owner, health status and dates, and use it as a portfolio list.

Step 10: Pilot, train and cut over

Move one team first and run it for one or two weeks while Asana stays available. Write short conventions (which statuses mean what, where requests go, how to use updates and mentions) and name a champion. Then move the remaining teams in waves and make the old Asana projects read-only, so nobody keeps working in two tools.

What you gain and what you lose

Should you move? Choose monday.com if… or stay on Asana if…

Choose monday.com if your teams track more than tasks (budgets, requests, assets, clients) and want customisable boards. It also fits if you want visual dashboards that non-project people can read at a glance, or other departments may join the same platform.

Stay on Asana if your work relies on tasks living in several projects at once, or your leadership runs on Asana’s portfolios and goals. Staying also makes sense if your team is productive today and the switching cost outweighs the gain. For a broader view, see our best Asana alternatives guide or the Asana alternatives page.

Common mistakes when moving from Asana

• Importing messy custom fields. Every duplicate field becomes another column. Clean up first.
• Ignoring multi-homed tasks. Decide on a home board for each one or you will end up with duplicates.
• Forgetting forms and integrations. Requests keep arriving in Asana if old forms stay live.
• Rebuilding every rule at once. Start with the rules your team would notice missing.
• No cut-over date. Two tools in parallel for months means two versions of the truth.

Limitations to know before you start

No migration is lossless. Comment history, attachments, dependencies and approvals may need checking or re-linking, and rules, forms, portfolios and goals all need rebuilding. Features and limits on monday.com depend on your plan. Import options change, so confirm what is available in your account before planning around a specific importer.

After the move: next steps

Once the data is in, set up consistent boards across teams. Our guide on how to set up a project in monday.com covers columns, views, automations and dashboards. Our monday.com templates for project management guide helps you standardise new projects. For product details, see the monday.com profile on Spotsaas and the Asana profile. To compare more tools, see best project management software and best task management software.

Frequently asked questions