Gmail vs Apollo.io vs AroundDeal vs CrankWheel Comparison
Gmail
Starting at Contact for pricing
- Large Enterprises
- Medium Business
Gmail gives you fast and easy access to send, receive and manage emails like never before. With its latest updates, you'll always be up-to-date with real-time notifications and swift messaging. Not only is Gmail ideal fo…
Apollo.io
Starting at $0 /user/month
- Free Trial
- Large Enterprises
- Medium Business
Apollo is sales engagement software designed for the sales team. When managers view their team through the lens of goal setting and progress tracking, motivation increases across the board. Apollo helps make targets easi…
AroundDeal
Starting at Contact for pricing
- Large Enterprises
- Medium Business
AroundDeal is the ultimate tool for B2B marketing initiatives. Our extension helps you quickly and accurately identify leads necessary to close deals faster. We provide you with a list of high-quality, high-value prospec…
CrankWheel
Starting at $89 /Month
- Large Enterprises
- Medium Business
CrankWheel provides instant screen-sharing and helps you to quickly reduce your sales cycle by half. It can broadcast your visual presentation from your phone in just 10 seconds, simplifying the process of responding to…
Gmail leads on user satisfaction with a 3.5-star rating across 2,580 reviews.
Gmail vs Apollo.io vs AroundDeal vs CrankWheel — at a glance
| Feature | Gmail | Apollo.io | AroundDeal | CrankWheel |
|---|---|---|---|---|
| Rating | 3.5 / 5 | 2.8 / 5 | 3.5 / 5 | 4.2 / 5 |
| Reviews | 2,580 | 5,090 | 73 | 6 |
| Starting price | Contact for pricing | $0 /user/month | Contact for pricing | $89 /Month |
| Free trial | No | Yes | No | No |
| Free version | No | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Email Marketing Software | Sales Engagement Software | Sales Intelligence Software | Sales Engagement Software |
| Integrations | — | 9+ apps | — | — |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud | SaaS/Web/Cloud | SaaS/Web/Cloud, Installed - Windows, Installed - Mac |
| API | Available | Available | — | Available |
| Support modes | 24/7 (Live rep), Online | Business Hours, Online | Online | 24/7 (Live rep), Business Hours, Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, GDPR | — | — |
| Data residency | Global | US | US | — |
Key differences between Gmail and Apollo.io
- Pricing: Apollo.io starts at $0 /user/month. Gmail pricing is not publicly listed.
- Free trial: Apollo.io offers a free trial; Gmail does not.
- User satisfaction: Gmail scores higher with a 3.5-star average.
- Deployment: Gmail supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Apollo.io supports SaaS/Web/Cloud.
Compare Gmail vs Apollo.io vs AroundDeal vs CrankWheel — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Email Marketing Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Biggest differences
Start here before you go deeper into features.
Best for teams needing simple, integrated email with Google Workspace tools.
- You want seamless integration with Google Drive, Calendar, and Tasks.
- Your team values an intuitive, easy-to-use interface with minimal setup.
- You need effective spam filtering to reduce unwanted emails.
- Your organization requires dedicated, responsive live customer support.
- You need guaranteed account recovery and minimal ad interruptions.
Best for sales teams needing accurate contact data and integrated sales intelligence.
- You require highly accurate and reliable contact information for outreach.
- Your sales team benefits from strong CRM integrations for pipeline visibility.
- You want comprehensive sales intelligence combining data, analytics, and automation.
- Your company needs extensive third-party app integrations beyond Apollo’s limited marketplace.
- You are a new user without dedicated onboarding support who may struggle with complexity.
Large Enterprises, Medium Business, Small Business
Large Enterprises, Medium Business, Small Business
Gmail: Best for teams needing simple, integrated email with Google Workspace tools. Apollo.io: Best for sales teams needing accurate contact data and integrated sales intelligence.
Description | Gmail gives you fast and easy access to send, receive and manage emails like never before. With its latest updates, you'll always be up-to-date with real-time notifications and swift ... Read More about Gmail | Apollo is sales engagement software designed for the sales team. When managers view their team through the lens of goal setting and progress tracking, motivation increases across the board. ... Read More about Apollo.io | AroundDeal is the ultimate tool for B2B marketing initiatives. Our extension helps you quickly and accurately identify leads necessary to close deals faster. We provide you with a list of ... Read More about AroundDeal | CrankWheel provides instant screen-sharing and helps you to quickly reduce your sales cycle by half. It can broadcast your visual presentation from your phone in just 10 seconds, ... Read More about CrankWheel |
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Spotsaas ScoreWhat's this? ↗ | 9.1/10 | 9.6/10 | Not Available | Not Available |
User RatingsBased on verified Spotsaas reviews | ||||
Best Company Size | 1-50 employees51-10,000 employees | 10-50 employees51-5,000+ employees | — | — |
Get pricing help | Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Seamless Collaboration: With Gmail’s integrated Google Workspace tools, teams can effortlessly collaborate in real-time on documents, spreadsheets, and presentations. This means you can streamline communication and keep everyone on the same page, ultimately enhancing productivity.
- Robust Security Features: Gmail employs advanced security measures, including spam filtering and two-factor authentication, ensuring that sensitive information remains protected. As a manager, you can have peace of mind knowing that your organization’s data is secure from potential threats.
- Intuitive Interface: The user-friendly design of Gmail makes it easy for both tech-savvy users and those less familiar with technology to navigate their inbox. This reduces the learning curve for new employees and allows everyone to focus on what truly matters—getting work done.
- Seamless CRM Alignment: Apollo.io integrates with CRMs like Salesforce and HubSpot to sync contacts, activities, and engagement data. This keeps prospecting aligned with pipeline tracking and revenue reporting. Teams benefit from cleaner data, better visibility across departments, and smoother collaboration between sales development and account executives.
- Data-Driven Sales Decisions: Apollo.io provides visibility into email engagement, calls, meetings, and conversion activity. Sales managers can review performance trends, identify effective messaging, and adjust outreach strategies using real usage data. These insights help improve prioritization, refine campaigns, and align sales efforts with measurable outcomes.
- Scalable Outbound Automation: Apollo.io supports scalable outbound efforts through sequences, automated follow-ups, and task scheduling. Teams can maintain steady outreach volume while keeping messages structured and timely. This setup supports growing sales teams by reducing repetitive work and helping reps handle larger lead volumes without losing consistency.
No key benefits available yet.
No key benefits available yet.
Best fit
- 1 to 10,000 employees
- Martech, SaaS, Consulting, Education, and E-commerce
- often found in roles such as Marketing Managers, Customer Support Representatives, Project Managers, and Administrative Assistants
- 10–5,000+ employees
- SaaS, Technology, IT Services, Marketing & Advertising, Fintech, E-commerce, Consulting, B2B Services, Software Development, Startups
- Sales Development Representative, Business Development Manager, Account Executive, Sales Manager, Growth Manager, Revenue Operations Manager, Marketing Manager, Founder, Head of Sales
No best-fit guidance available yet.
No best-fit guidance available yet.
Reasons buyers look elsewhere
- Users may seek alternatives to Gmail due to privacy concerns, as some may prefer email services that prioritize data security and offer end-to-end encryption to protect personal information from third-party access.
- Those looking for a more streamlined interface might consider alternatives that provide a simpler user experience, minimizing distractions and enhancing productivity by focusing on essential features.
- Individuals or businesses requiring advanced collaboration tools could explore options that integrate seamlessly with project management and team communication platforms, facilitating better teamwork and efficiency.
- Apollo.io follows a structured outreach and workflow model. Teams with highly customized sales processes, unique CRM setups, or complex automation requirements may prefer alternatives that allow deeper workflow customization or more flexible sequence logic.
- Certain users seek alternatives due to concerns around email deliverability controls, sending limits, or inbox warm-up options. Tools with built-in deliverability monitoring or stricter reputation management features may feel more suitable for high-volume outbound teams.
- While Apollo.io offers a large database, some users prefer alternatives that provide stronger coverage in specific regions, industries, or niche markets. Teams targeting localized markets or specialized verticals may find other platforms better aligned with their prospecting needs.
No alternatives guidance available yet.
No alternatives guidance available yet.
Software Demo
Demo |
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How do Gmail, Apollo.io, AroundDeal and CrankWheel Compare on Features?
Total Features | 11 Features | 13 Features | 5 Features | 6 Features |
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Unique Features | No unique features | No unique features | No unique features | No unique features |
Get Quote | Get Quote | Get Quote |
Compare Gmail, Apollo.io, AroundDeal and CrankWheel on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page | Pricing information not available |  | Pricing information not available |  |
Other Details
Organization Types supported |
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Platforms Supported |
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Get help choosing | Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | — |
Data Residency | 🌐 Global | 🇺🇸 US |
Gmail vs Apollo.io vs AroundDeal User Reviews & Rating Comparison
User Ratings | 4.2 (based on 6 reviews) | |||
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Rating Distribution | ||||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users appreciate Gmail's ease of use, integration, and spam filtering but express frustration over account recovery, customer support, and ad intrusiveness. What buyers like
Common complaints
| Buyer sentiment Buyers appreciate Apollo.io’s accurate data and ease of use but express concerns about onboarding complexity and limited integration options. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is mixed to positive across 154 reviews, with clear strengths and a few common watchouts. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is positive across 6 reviews, with strong overall satisfaction. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product | No reviews available for the product |
| Negative Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. | No Integration information available. | No Integration information available. |
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List of Customers
Customers | No Customers information available. |  EY  Colliers International  GoDaddy | No Customers information available. |  CrankWheel_customers_0  CrankWheel_customers_1  CrankWheel_customers_2 |
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Media and Screenshots
Screenshots |  1 Screenshots |  3 Screenshots |
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Videos |  2 Videos | No videos available. |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Gmail or Apollo.io?
- Gmail edges out the other on user ratings (3.5 vs 2.8). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Gmail and Apollo.io offer a free trial?
- Apollo.io offers a free trial. Gmail does not.
- What is the starting price of Gmail vs Apollo.io?
- Gmail starts at Contact for pricing. Apollo.io starts at $0 /user/month.
- What are the top alternatives to Gmail?
- Top alternatives to Gmail include Campaigner, Moosend, SMTP, Omnisend, Constant Contact.
- What are the top alternatives to Apollo.io?
- Top alternatives to Apollo.io include AroundDeal, CrankWheel, ZoomInfo Engage, Outreach, Adapt Engage.