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8.7

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Heartland Payroll - Payroll Software

Detailed Review of Heartland Payroll - Payroll Software Software 2025

Efficient payroll management made easy.

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Heartland Payroll offers custom pricing plan

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What is Heartland Payroll?

Heartland Payroll is a payroll management software for small and medium sized companies. It handles all your payroll processing requirements such as bi-weekly, monthly or yearly paychecks, cost accounting and tracking of leave balances. The system has complete comprehensive accounting module which enables you to run financial reports using the advanced reporting tools.  The software provides a simple and intuitive environment for easy and fast customizing of reports.

Pricing

  • Heartland Payroll offers custom pricing plan

Customer Type

  • Medium Business

  • Small Business

Platform Type

  • SaaS/Web/Cloud

Heartland Payroll software demo

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Heartland Payroll was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.

Who Should Use Heartland Payroll?

  • employee count

    Employee count: 20–500 employees

  • industries

    Industries: Retail, hospitality, healthcare, manufacturing, and small to mid-sized businesses

  • Job titles

    Job Titles: Payroll Managers, HR Directors, Finance Officers, Business Owners, and Operations Managers

What are the key benefits of using Heartland Payroll?

  • Integrated Payments & Payroll: Combines payroll with Heartland’s payment processing, streamlining employee compensation and business transactions.

  • Compliance & Tax Filing: Automates federal, state, and local tax filings, helping reduce compliance risks and administrative workload.

  • User-Friendly Platform: Designed to simplify payroll with easy-to-use dashboards, direct deposit options, and responsive customer support.

Explanation of Heartland Payroll Key Features

  • 401(k) Tracking

    Heartland Payroll 401(k) Tracking facilitates the management of employee retirement plans by automating contributions and employer matches directly through the payroll system. This feature ensures compliance with government regulations and contribution limits, while providing accurate reporting and real-time tracking of employee balances. It helps employers streamline retirement plan administration, making it easier to support employee financial wellness and long-term savings goals.

  • Attendance Tracking

    Heartland Payroll Attendance Tracking provides businesses with a reliable system to monitor employee hours, tardiness, and absences. Integrated with time clocks and scheduling software, it accurately captures work hours and overtime, reducing payroll errors and labor costs. This feature supports compliance with labor laws, improves operational efficiency, and offers managers insightful data to optimize workforce planning and resource allocation.

  • Benefits Management

    Heartland Payroll Benefits Management offers comprehensive administration of employee benefits including health insurance, retirement plans, and other perks. The system seamlessly integrates benefit deductions into payroll runs, ensuring accurate calculation and timely reporting. It simplifies open enrollment processes, enhances compliance with regulations such as ACA, and provides employees with easy access to their benefits information, improving engagement and satisfaction.

  • Check Printing

    Heartland Payroll Check Printing allows employers to generate and print secure, detailed paychecks directly from the payroll system. This feature supports businesses and employees who prefer physical paychecks, providing clear documentation of earnings, taxes, and deductions. It ensures professional formatting, minimizes manual errors, and supports compliance with payroll record-keeping requirements, complementing electronic payment methods.

  • Compensation Management

    Heartland Payroll Compensation Management enables organizations to efficiently administer salaries, bonuses, raises, and commissions. By integrating with performance management and scheduling tools, it ensures pay accuracy aligned with company policies and employee contracts. This feature helps streamline adjustments, maintain audit trails, and supports equitable, transparent compensation practices that drive employee motivation and retention.

  • Deductions Management

    Heartland Payroll Deductions Management automates the application and tracking of mandatory and voluntary deductions, including taxes, benefits premiums, wage garnishments, and retirement contributions. This system ensures compliance with federal and state regulations by accurately calculating and reporting deductions. It reduces manual errors, provides detailed employee deduction summaries, and integrates seamlessly with payroll processing for streamlined administration.

  • Direct Deposit

    Heartland Payroll Direct Deposit offers a secure, efficient way to transfer employee wages directly into their bank accounts. Supporting multiple bank accounts and split deposits, it ensures timely payments while reducing the costs and risks associated with physical checks. This feature integrates with payroll runs for automatic processing and offers employees convenience and immediate access to their earnings.

  • Leave Tracking (Vacation)

    Heartland Payroll Leave Tracking (Vacation) allows employers to manage employee time-off requests including vacation, sick leave, and personal days. The feature supports customizable accrual policies, real-time balance updates, and automated payroll adjustments. By providing employees and managers with easy access to leave data, it improves scheduling efficiency, ensures accurate pay calculations, and helps maintain regulatory compliance.

  • Self Service Portal

    Heartland Payroll Self Service Portal empowers employees by providing secure online access to pay stubs, tax documents, benefit information, and time-off requests. This user-friendly platform reduces administrative workload by enabling staff to manage their own payroll-related data and promotes transparency. It improves communication between employees and HR while enhancing accuracy and employee engagement.

  • Tax Management

    Heartland Payroll Tax Management automates the calculation, withholding, filing, and payment of federal, state, and local payroll taxes. The system stays updated with regulatory changes to ensure compliance and timely submission of tax forms. By reducing manual errors and streamlining tax-related processes, this feature minimizes penalties and audits while providing detailed tax reports for management and governmental agencies.

  • W-2 Preparation

    Heartland Payroll W-2 Preparation streamlines the year-end process by automatically generating and distributing W-2 tax forms to employees. The feature ensures accuracy by pulling data directly from payroll records and complies with IRS deadlines and formatting requirements. It also supports electronic filing and employee access to forms, reducing administrative burden and enhancing tax reporting efficiency.

  • Wage Garnishment

    Heartland Payroll Wage Garnishment automates the deduction of court-ordered wage garnishments such as child support, tax levies, or creditor repayments. The system calculates garnishment amounts according to legal limits, prioritizes multiple orders, and integrates with payroll to ensure timely, accurate deductions. This reduces the administrative burden on employers, mitigates compliance risks, and maintains detailed audit trails for legal accountability.

What is the pricing of Heartland Payroll?

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Free Trial

  • Not available

Heartland Payroll Pricing

  • Heartland Payroll offers custom pricing plan

Pricing Model

  • Paid Plans (Quotation Based )

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Why users might consider alternative to Heartland Payroll?

  • Businesses seeking deeper integration between payment processing and payroll may explore other all-in-one providers.

  • Companies requiring advanced HR management, benefits administration, or time tracking may consider broader HCM platforms.

  • Firms with multi-state or complex compliance needs might look for payroll solutions specializing in regulatory support.

  • Organizations prioritizing customizable reporting and analytics may seek platforms offering more granular insights.

  • Employers needing scalable solutions for larger workforces could evaluate enterprise-grade payroll providers.

  • Businesses wanting robust mobile access and employee self-service tools might explore modern cloud-based alternatives.

Heartland Payroll Reviews & Ratings

3.8

Very Good

Based on 258 ratings & 120 reviews

Rating Distribution

Excellent

(98)

Very Good

(11)

Good

(6)

Poor

(2)

Terible

(3)

Expert's Review

Heartland Payroll garners praise for its user-friendly platform and standout customer service, making it a strong contender among payroll providers. Many users appreciate the dedicated payroll specialists who offer personalized support, whether resolving issues or navigating payroll intricacies. The ease of online payroll processing and robust reporting tools ...Read more

What are the Pros and Cons of Heartland Payroll?

  • The self-service portal is intuitive and easy to navigate, offering features for payroll entry, custom reporting, and data access.

  • Dedicated payroll specialists are knowledgeable, friendly, and responsive, resolving issues efficiently.

  • Payroll automation eliminates the need for manual calculations by handling taxes, deductions, and filings at local, state, and federal levels.

  • Integration with external systems (e.g., time cards, accounting software) streamlines payroll and reporting processes.

  • Onboarding processes can be disorganized and manual, leading to errors and requiring additional oversight.

  • Frequent turnover of payroll representatives affects continuity and consistency for some customers.

Heartland Payroll User Review

HV

Heather V

11/25/20

5 out of 5

Easy to Use Self Service Portal!

What do you like best? Heartland offers an easy to use self service portal for entering time and pulling reports. The friendly Payroll Specialist ...

Read more

JM

Justin M

07/02/20

5 out of 5

Incredible how much they care and how responsive they are

What do you like best? Such fast response times 7 days a week and you could always tell my situation mattered to them What do you dislike? ...

Read more

LF

Lori F

02/14/20

4.5 out of 5

More bells and whistles than I need but a great service

MM

M M

02/10/20

2.5 out of 5

Depends what you are needing

What do you like best? The price but you get what you pay for. There are a lot of hidden fees in the "big dollar" payroll services but at Heartland ...

Read more

Heartland Payroll Support Options

Contact

+1 877-729-2968

Customer Service

24/7 (Live rep)

Location

Edmond, Oklahoma

Reach out to Heartland Payroll Social channels

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

Heartland Payroll is a Payroll Software. Heartland Payroll offers Wage Garnishment, W-2 Preparation, Leave Tracking (Vacation), Self Service Portal, Direct Deposit and many more functionalities.

Some top alternatives to Heartland Payroll includes Paychex Flex, Freshbooks, ADP Workforce Now, Gusto and Quikchex.

No, Heartland Payroll doesn't provide API.

No, Heartland Payroll doesn't provide mobile app.

Heartland Payroll is located in Edmond, Oklahoma

Heartland Payroll offers Quotation Based pricing model

We don't have information regarding integrations of the Heartland Payroll as of now.

The starting price is not disclosed by Heartland Payroll. You can visit Heartland Payroll pricing page to get the latest pricing.

This software is researched and edited by

Rajat Gupta is the founder of Spotsaas, where he reviews and compares software tools that help businesses work smarter. Over the past two years, he has analyzed thousands of products across CRM, HR, AI, and finance — combining real-world research with a strong foundation in commerce and the CFA program. He's especially curious about AI, automation, and the future of work tech. Outside of SpotSaaS, you'll find him on a badminton court or tracking the stock market.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

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