Smartsheet vs Taskade vs Todoist Comparison
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Taskade
Starting at $19 /Month
- Individuals
- Freelancers / Consultants
Taskade is a futuristic, cloud-based collaboration tool that gives you everything you need to become more productive. Whether you're a business owner or an entrepreneur, Taskade lets you create and manage projects by tea…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Taskade leads on user satisfaction with a 5.0-star rating across 105 reviews.
Smartsheet vs Taskade vs Todoist — at a glance
| Feature | Smartsheet | Taskade | Todoist |
|---|---|---|---|
| Rating | 4.6 / 5 | 5.0 / 5 | 4.6 / 5 |
| Reviews | 2,444 | 105 | 326 |
| Starting price | $9 /month | $19 /Month | $4 /Month |
| Free trial | Yes | No | Yes |
| Free version | No | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Individuals, Freelancers / Consultants, Large Enterprises | Large Enterprises, Medium Business, Small Business |
| Category | Project Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | — | Available |
| Support modes | Business Hours, Online | Business Hours, Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, GDPR | SOC 2, GDPR |
| Data residency | US | Global | Global |
Key differences between Smartsheet and Taskade
- Pricing: Smartsheet starts at $9 /month, while Taskade starts at $19 /Month.
- Free trial: Smartsheet offers a free trial; Taskade does not.
- Target audience: Smartsheet is built for Freelancers / Consultants and Large Enterprises, while Taskade targets Individuals and Freelancers / Consultants.
- User satisfaction: Taskade scores higher with a 5.0-star average.
- Deployment: Smartsheet supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Taskade supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
Compare Smartsheet vs Taskade vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Best for flexible, AI-enhanced task and project management with integrated communication.
- You need an intuitive, user-friendly tool with minimal setup complexity.
- Your team benefits from AI-powered task generation and versatile project views.
- You want built-in chat and video conferencing to reduce tool switching.
- Your workflow relies heavily on advanced document creation and editing.
- You prefer a document-centric project management approach over task-oriented.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Smartsheet: Best for teams needing customizable, spreadsheet-style project management with automation. Taskade: Best for flexible, AI-enhanced task and project management with integrated communication.
Description | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet | Taskade is a futuristic, cloud-based collaboration tool that gives you everything you need to become more productive. Whether you're a business owner or an entrepreneur, Taskade lets you ... Read More about Taskade | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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SpotScoreWhat's this? ↗ | 9.8/10 | 9.2/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 50-500 employees501-5,000 employees | 1-50 employees51-200 employees | 50-500 employeesMedium Business |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- With Smartsheet, teams can collaborate in real-time, keeping everyone aligned. This builds transparency and accountability within projects, making it easier for managers to track progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that let you visualize project data at a glance. This feature helps executives make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
- Smooth Collaboration: Taskade allows teams to collaborate in real-time, so everyone stays on the same page. Managers can easily track progress and provide feedback, building a culture of transparency and teamwork.
- Flexible Project Management: Whether you're managing a small team or coordinating across departments, Taskade adapts to your needs. Its customizable templates and workflows let users structure projects in a way that suits their unique processes.
- Integrated Communication: Taskade includes chat and video conferencing, so you don't need separate tools. This keeps communication in one place, helping administrators run discussions and make decisions without changing platforms.
- Task Management: With Todoist, teams can organize tasks and projects in one centralized platform, letting managers assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist's flexible interface adapts to your needs, letting administrators create workflows that improve productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs smoothly across devices, so team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
- 1-200 employees
- Martech, SaaS, Consulting, Project Management, Remote Work
- Project Managers, Team Leaders, Product Managers, Marketing Coordinators, Remote Teams
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Pricing exceeds $25/month per user for most teams — competitors like Monday.com and Asana offer similar features at $10–15/month
- Lacks native construction and software development templates — teams in these industries typically layer in specialized tools like Procore or Jira
- Steep learning curve requires 4–6 weeks of training for new users — alternatives like Trello and ClickUp have faster onboarding
- Lacks Gantt charts and time tracking — teams managing complex project timelines typically switch to Monday.com or Asana
- Interface customization is limited compared to competitors — teams needing role-based layouts or advanced permission controls often move to Notion or ClickUp
- Missing compliance certifications (SOC 2, HIPAA) — regulated industries require alternatives like Jira or Microsoft Teams
- Lacks real-time collaboration — teams sharing projects need Asana, Monday.com, or Notion for live updates and task assignments
- Missing visual task layouts — users wanting Kanban boards or calendar views switch to Trello, Asana, or Linear for task overview
- Limited third-party integrations — teams relying on Slack, Salesforce, or HubSpot connections need Zapier workarounds or alternative platforms
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How do Smartsheet, Taskade and Todoist Compare on Features?
Total Features | 21 Features | 11 Features | 11 Features |
|---|---|---|---|
Unique Features | No unique features | No unique features | No unique features |
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Compare Smartsheet, Taskade and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🌐 Global |
Smartsheet vs Taskade User Reviews & Rating Comparison
User Ratings | |||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
| Buyer sentiment Overall, buyers appreciate Taskade's intuitive design, AI-powered productivity enhancements, and flexible project management features, though some express concerns about AI intrusiveness and mobile app usability. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Pfizer  Whirlpool  Western Digital |  Lyft  Booking.com  Sony |  Adobe  Amazon  |
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Media and Screenshots
Screenshots |  7 Screenshots |  1 Screenshots |
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Videos |  4 Videos |  3 Videos |
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Related Blogs and Articles for Task Management Software
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Smartsheet or Taskade?
- Taskade edges out the other on user ratings (5.0 vs 4.6). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Smartsheet and Taskade offer a free trial?
- Smartsheet offers a free trial. Taskade does not.
- What is the starting price of Smartsheet vs Taskade?
- Smartsheet starts at $9 /month. Taskade starts at $19 /Month.
- What are the top alternatives to Smartsheet?
- Top alternatives to Smartsheet include Quickbase , ClickUp, Jira, Microsoft PPM, Trello.
- What are the top alternatives to Taskade?
- Top alternatives to Taskade include Todoist, Trello, Asana, Teamwork, nTask.