8.9
SpotScore
Sunsama Review: Is It The Right Task Management Software For Your Team?
Best for SMB teams · Mid-market · Enterprise
Free Trial Available
GDPR
SOC 2Starts from $16 / Month when Billed Yearly
Uber
Hubspot
Spotify
Paperless Post
Y CombinatorTrusted by teams including Uber
Overview
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Features
Buyer feedback
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Spotsaas Analysis for Sunsama
Sunsama is a task management software tailored for project managers and team leads in SaaS companies and consulting firms. With a rating of 4.2 out of 5 from 37 reviews, it is broadly validated by users who appreciate its functionality and ease of use.
Sunsama's integration with Microsoft Office applications through its MS Project Server connector is a major advantage, especially for teams already embedded in the Microsoft ecosystem. Its intuitive interface simplifies task management, allowing teams to collaborate effectively and track project progress with minimal learning curve. However, teams not using Microsoft Office might find Sunsama's reliance on these integrations limiting.
Quick facts about Sunsama
What is Sunsama?
Sunsama is a daily planning tool for individual knowledge workers and small teams who want to consolidate tasks from multiple sources — Asana, Trello, GitHub, Notion, Slack — into a single structured day plan. It prompts users to set daily intentions, time-block their calendar, and reflect at day's end, helping reduce context-switching across tools. It is designed for personal planning rather than team project management, so it does not replace tools like Jira or Asana for multi-person workflow coordination.
Pricing
Starts from $16 / Month when Billed Yearly
Free Trial available
Best For
Suited for solo users, small teams, SMBs, and enterprise
Security & Compliance
SOC 2GDPRSSO & MFA supported
Data residency:🇺🇸
Platform
Web + mobile app (iOS & Android)
Installed - Windows
Installed - Mac
Sunsama Software Demo
Sunsama was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.
Who should consider Sunsama
- Use cases
- SaaS companies, Consulting firms, Project management teams
- Team types
- Project managers, Team leads
- Company size
- 11-50 employees, 51-500 employees
- Workflow style
- Simple and streamlined
- Setup complexity
- Low
Why teams choose Sunsama
Seamless integration with Microsoft Office applications
Intuitive and easy-to-use interface
Effective task organization that improves team collaboration
Is Sunsama right for you?
Best for Microsoft Office teams needing simple, collaborative task management.
Choose Sunsama if
- Your team heavily uses Microsoft Office applications and needs seamless integration.
- You want an intuitive, easy-to-use interface for daily task planning and prioritization.
- Your organization is a mid-sized SaaS, consulting, or project management team (11-500 employees).
Consider alternatives if
- Your team does not use Microsoft Office tools or prefers non-Microsoft ecosystems.
- You are a small startup with a tight budget seeking low-cost or free task management.
What buyers should know before shortlisting Sunsama
SunSama is an intuitive and collaborative task management software that excels in streamlining project and activity-based work. Its seamless integration with Microsoft Office applications makes it a perfect fit for teams already using the Office ecosystem, enhancing its usability.
The user-friendly interface and productivity-boosting features make managing tasks easy and efficient. However, its dependence on MS Office tools might not appeal to all users, and its reporting capabilities are somewhat basic.
Sunsama pros and cons
- Sunsama pros
Seamless integration with Microsoft Office applications
Intuitive and easy-to-use interface
Effective task organization that improves team collaboration
- Sunsama cons
Heavy reliance on Microsoft Office limits usability for non-Office users
Subscription pricing may be expensive for small businesses
Ready to try it?
Get started with Sunsama
Start your free trial — no credit card required.
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What is the pricing of Sunsama?
Sunsama Pricing Plans
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Sunsama reviews and ratings
Buyer sentiment
Users appreciate Sunsama’s ease of use and Microsoft Office integration but note limitations for non-Office users and pricing concerns for smaller teams.
What buyers like
- Ease of use
- Integration with Microsoft Office
- Improved team collaboration
Common complaints
- Dependency on Microsoft Office
- Pricing for small businesses
Are you using Sunsama?
What users are saying
JH
Julian Higginson
06/07/24
I love this app.
I love this app, have been using it for nearly a year and will be continuing. As a consultant who works with multiple clients who sometimes want ...
Read more
SP
Spencer Pitman
08/10/22
Sunsama is an incredibly high quality…
Sunsama is an incredibly high quality "universal inbox" type tool. Pretty amazing in how it's able to pull together tasks from a wide variety of ...
Read more
- See if Sunsama fits your business
- Real pricing — no sales pressure
- A demo or quick answers, your call
Step 1 of 4
How big is your team?
We tailor recommendations to companies your size.
What are the features of Sunsama?
An app or software sends out alerts, which are actionable and content-rich push notifications. These alerts can be for various reasons, incl…
The Collaboration Tools let teams communicate smoothly within the platform. Users can share files, leave comments, and discuss tasks without…
The Percent-Complete Tracking feature lets users visually gauge how much of a task has been accomplished at any moment. This functionality p…
: With Progress Tracking, users can monitor how much of a task has been completed at any given time. This visual representation helps teams…
This feature lets users set up recurring tasks, saving time on repetitive task creation. Whether it's daily, weekly, or monthly tasks, Sunsa…
Reporting provides complete visibility of the project and a clear grasp of what has to be done to the on-site personnel. The reporting proce…
When you send someone a task request in an email message, you assign them tasks. You hand it on to one of your team members (unless the assi…
The Task Scheduling feature lets users assign specific time slots to their tasks and integrate them with their calendars. This maintains cle…
The method involves identifying, monitoring, and progressing the work that has to be done during the day is known as task tracking or task m…
The time tracking feature is primarily used by businesses that bill customers based on the time it takes to resolve a problem. Staff can qui…
Sunsama security and data handling
Key compliance certifications and security features for IT and security teams evaluating Sunsama.
Certifications
Security features
Developer & data
Alternatives to Sunsama
Recommended
Stay organized and get things done ...
9.8
Excellent
Why buyers keep looking beyond Sunsama
Interface complexity slows adoption for teams accustomed to simpler task managers like Todoist or Microsoft To Do
Limited native integrations with accounting software (QuickBooks, Xero) and CRM platforms require manual workarounds or third-party connectors
Pricing at $40/user/month exceeds budget for small teams; competitors like Asana ($10.99/user/month) and Monday.com ($8/user/month) offer lower entry points
Lacks workflow customization options that Notion, ClickUp, and Airtable provide for teams with non-standard processes
Missing real-time collaboration features (live editing, @mentions, threaded comments) that Slack, Microsoft Teams, and Asana offer for distributed teams
Sunsama Customers
Uber
Hubspot
Spotify
Paperless Post
Y Combinator
Berkeley University of California
Sunsama Support Options
Frequently Asked Questions About Sunsama
Common questions buyers ask before choosing Sunsama.
Sunsama is a Task Management Software. Sunsama offers Time Tracking, Task Tracking, Task Scheduling, Task Assigning, Recurring Task Management and many more functionalities.
Sunsama is a strong fit if: Your team heavily uses Microsoft Office applications and needs seamless integration.; You want an intuitive, easy-to-use interface for daily task planning and prioritization.. Consider alternatives if: Your team does not use Microsoft Office tools or prefers non-Microsoft ecosystems.; You are a small startup with a tight budget seeking low-cost or free task management..
Buyers commonly note the following limitations of Sunsama: Heavy reliance on Microsoft Office limits usability for non-Office users; Subscription pricing may be expensive for small businesses; Basic reporting capabilities.
Some top alternatives to Sunsama includes Todoist, Wrike, Smartsheet, Asana and TasksBoard.
Sunsama offers Free Trial, Subscription pricing models
The starting price of Sunsama is $16/Month when Billed Yearly
Ready to try it?
Get started with Sunsama
Start your free trial — no credit card required.
About the reviewer
Rajat Gupta is the founder of Spotsaas. Over the past two years, he has reviewed 2,000+ tools across CRM, HR, AI, and finance — applying hands-on product research and a background in commerce and the CFA program to evaluate software through a business and ROI lens. His goal: help teams make software decisions they won't regret.
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].