Smartsheet vs Sunsama vs Todoist Comparison
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Sunsama
Starting at $16 /Month
- Free Trial
- Large Enterprises
- Medium Business
SunSama is a collaborative task management software that provides an efficient way for task management in project and activity-based work. SunSama can be integrated with other Microsoft Office system applications using i…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Sunsama leads on user satisfaction with a 4.2-star rating across 37 reviews.
Smartsheet vs Sunsama vs Todoist — at a glance
| Feature | Smartsheet | Sunsama | Todoist |
|---|---|---|---|
| Rating | 4.1 / 5 | 4.2 / 5 | 4.4 / 5 |
| Reviews | 8,464 | 37 | 3,096 |
| Starting price | $9 /month | $16 /Month | $4 /Month |
| Free trial | Yes | Yes | Yes |
| Free version | No | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Project Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | — | Available |
| Support modes | Business Hours, Online | 24/7 (Live rep), Business Hours, Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, GDPR | SOC 2, GDPR |
| Data residency | US | US | Global |
Key differences between Smartsheet and Sunsama
- Pricing: Smartsheet starts at $9 /month, while Sunsama starts at $16 /Month.
- Target audience: Smartsheet is built for Freelancers / Consultants and Large Enterprises, while Sunsama targets Large Enterprises and Medium Business.
- User satisfaction: Sunsama scores higher with a 4.2-star average.
- Deployment: Smartsheet supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Sunsama supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
Compare Smartsheet vs Sunsama vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Best for Microsoft Office teams needing simple, collaborative task management.
- Your team heavily uses Microsoft Office applications and needs seamless integration.
- You want an intuitive, easy-to-use interface for daily task planning and prioritization.
- Your organization is a mid-sized SaaS, consulting, or project management team (11-500 employees).
- Your team does not use Microsoft Office tools or prefers non-Microsoft ecosystems.
- You are a small startup with a tight budget seeking low-cost or free task management.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Smartsheet: Best for teams needing customizable, spreadsheet-style project management with automation. Sunsama: Best for Microsoft Office teams needing simple, collaborative task management.
Description | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet | SunSama is a collaborative task management software that provides an efficient way for task management in project and activity-based work. SunSama can be integrated with other Microsoft ... Read More about Sunsama | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Spotsaas ScoreWhat's this? ↗ | 9.8/10 | 8.9/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 50-500 employees501-5,000 employees | 11-50 employees51-500 employees | 50-500 employeesMedium Business |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Collaboration: With Smartsheet, teams can easily collaborate in real-time, ensuring that everyone is on the same page. I’ve seen how this fosters transparency and accountability within projects, making it easier for managers to keep track of progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that allow you to visualize project data at a glance. This feature empowers executives to make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
- Streamlined Daily Planning: With Sunsama, you can effortlessly organize your day by integrating tasks from various platforms into one intuitive interface. This means no more jumping between apps—everything you need is right at your fingertips.
- Enhanced Team Collaboration: Managers will appreciate how Sunsama fosters seamless communication within teams. By sharing daily plans, everyone stays aligned on priorities and deadlines, leading to increased accountability and cohesion.
- Focus on What Matters: Sunsama encourages users to prioritize their most important tasks each day. This focus not only boosts individual productivity but also empowers teams to achieve collective goals efficiently.
- Streamlined Task Management: With Todoist, teams can effortlessly organize tasks and projects in one centralized platform, allowing managers to easily assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist’s flexible interface adapts to your needs, empowering administrators to create workflows that enhance productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs seamlessly across devices, ensuring that team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
- 11 to 500 employees
- SaaS, Consulting, Project Management, and Marketing Technology
- Project Managers, Team Leads, Product Managers, and Marketing Specialists
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Users may seek alternatives to Smartsheet due to budget constraints, as some organizations find more cost-effective project management solutions that fit their needs without compromising essential features.
- Teams looking for specialized tools might consider alternatives that offer specific functionalities tailored for industries like construction or software development, which may not be as robust in Smartsheet.
- Some users may desire a more intuitive user interface and simpler navigation, leading them to explore alternatives that prioritize ease of use and require less training for team members.
- Users may seek alternatives if they find Sunsama's interface less intuitive or challenging to navigate, prompting a desire for a more user-friendly experience with simpler task management features.
- Some individuals might be looking for more robust integration options with other productivity tools, as they require seamless connections to various apps for a streamlined workflow.
- Budget-conscious users could consider alternatives if Sunsama's pricing does not align with their financial constraints or if they believe they can find similar functionalities at a lower cost.
- Users may seek alternatives to Todoist for enhanced collaboration features, as some projects require more robust team management tools that allow real-time updates and shared task assignments among multiple users.
- Individuals looking for a more visually-oriented task management system might explore alternatives that offer Kanban boards or calendar views, which can provide a clearer overview of tasks and deadlines.
- Users who prioritize integration with other apps may consider alternatives that seamlessly connect with their existing software ecosystem, allowing for more efficient workflows without the need for manual updates across platforms.
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How do Smartsheet, Sunsama and Todoist Compare on Features?
Total Features | 21 Features | 10 Features | 11 Features |
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Unique Features | No unique features | No unique features | No unique features |
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Compare Smartsheet, Sunsama and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | ✗ No |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Smartsheet vs Sunsama User Reviews & Rating Comparison
User Ratings | |||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
| Buyer sentiment Users appreciate Sunsama’s ease of use and Microsoft Office integration but note limitations for non-Office users and pricing concerns for smaller teams. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Pfizer  Whirlpool  Western Digital |  Uber  Hubspot  Spotify |  Adobe  Amazon  |
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Media and Screenshots
Screenshots |  7 Screenshots |  3 Screenshots |
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Videos |  4 Videos |  2 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Smartsheet or Sunsama?
- Sunsama edges out the other on user ratings (4.2 vs 4.1). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Smartsheet and Sunsama offer a free trial?
- Yes, both Smartsheet and Sunsama offer a free trial.
- What is the starting price of Smartsheet vs Sunsama?
- Smartsheet starts at $9 /month. Sunsama starts at $16 /Month.
- What are the top alternatives to Smartsheet?
- Top alternatives to Smartsheet include Quickbase , ClickUp, Jira, Microsoft PPM, Trello.
- What are the top alternatives to Sunsama?
- Top alternatives to Sunsama include Todoist, Wrike, Smartsheet, Asana, nTask.