monday.com vs SmartTask vs Todoist Comparison
monday.com
Starting at $9 seat/month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Monday.com is a flexible work operating system designed to help teams plan, execute, and track all types of projects and workflows in one place. Ideal for marketing teams, product managers, sales professionals, developer…
SmartTask
Starting at $5 /User/Month
- Large Enterprises
- Medium Business
SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, SmartTask simplifies the way you…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
monday.com leads on user satisfaction with a 4.6-star rating across 1,531 reviews.
monday.com vs SmartTask vs Todoist — at a glance
| Feature | monday.com | SmartTask | Todoist |
|---|---|---|---|
| Rating | 4.6 / 5 | 4.5 / 5 | 4.6 / 5 |
| Reviews | 1,531 | 63 | 315 |
| Starting price | $9 seat/month | $5 /User/Month | $4 /Month |
| Free trial | Yes | No | Yes |
| Free version | No | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Project Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | Available | Available |
| Support modes | 24/7 (Live rep), Online | Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | — | SOC 2, GDPR |
| Data residency | Global | Global | Global |
Key differences between monday.com and SmartTask
- Pricing: monday.com starts at $9 seat/month, while SmartTask starts at $5 /User/Month.
- Free trial: monday.com offers a free trial; SmartTask does not.
- Target audience: monday.com is built for Freelancers / Consultants and Large Enterprises, while SmartTask targets Large Enterprises and Medium Business.
- User satisfaction: monday.com scores higher with a 4.6-star average.
- Deployment: monday.com supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; SmartTask supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Compare monday.com vs SmartTask vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for medium to large teams needing flexible, customizable project management.
- You require a highly configurable platform adaptable to diverse workflows and industries.
- Your team benefits from automation of repetitive tasks to boost productivity and reduce errors.
- You need comprehensive real-time collaboration features to keep cross-department teams aligned.
- You are a freelancer or very small team with limited budget and simpler needs.
- Your workflows depend heavily on deep native integrations with tools like Google Drive.
Large Enterprises, Medium Business, Small Business
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
monday.com typically suits Freelancers / Consultants and Large Enterprises. SmartTask tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Monday.com is a flexible work operating system designed to help teams plan, execute, and track all types of projects and workflows in one place. Ideal for marketing teams, product managers, ... Read More about monday.com | SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, ... Read More about SmartTask | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 9.7/10 | 8.1/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 50-1,000 employeesMedium to large businesses | — | 50-500 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Project Management: With monday.com, you can easily organize tasks and projects in a clear, visual format, letting your teams prioritize effectively. I've seen managers turn chaotic workflows into structured plans that deliver results.
- Customizable Workflows: The platform’s flexibility lets us tailor workflows to fit our specific needs, whether we’re managing marketing campaigns or product launches. This adaptability means every team can work in a way that feels natural and efficient.
- Real-Time Collaboration: Communication is key, and monday.com lets teams collaborate effectively. Team members can share updates, tag each other, and provide feedback instantly, which keeps everyone aligned and improves overall productivity.
No key benefits available yet.
- Task Management: With Todoist, teams can organize tasks and projects in one centralized platform, letting managers assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist's flexible interface adapts to your needs, letting administrators create workflows that improve productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs smoothly across devices, so team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 50 to 1,000 employees
- Martech, SaaS, Consulting, Project Management, Marketing Agencies, and Tech Startups
- Typical users encompass Project Managers, Team Leaders, Marketing Coordinators, Product Managers, and Operations Managers
No best-fit guidance available yet.
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Users may seek alternatives due to specific project management needs that monday.com doesn't fully address, such as advanced reporting features or specialized integrations that better suit their workflow requirements.
- Cost considerations can drive users to explore alternatives, especially if they find similar functionalities in other platforms at a lower price point, making budgeting for tools more manageable.
- Teams looking for a more intuitive user interface or simpler onboarding experience might consider options that offer a more straightforward setup process and user-friendly design to enhance team adoption.
No alternatives guidance available yet.
- Lacks real-time collaboration — teams sharing projects need Asana, Monday.com, or Notion for live updates and task assignments
- Missing visual task layouts — users wanting Kanban boards or calendar views switch to Trello, Asana, or Linear for task overview
- Limited third-party integrations — teams relying on Slack, Salesforce, or HubSpot connections need Zapier workarounds or alternative platforms
Software Demo
Demo |
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How do monday.com, SmartTask and Todoist Compare on Features?
Total Features | 41 Features | 9 Features | 11 Features |
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Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare monday.com, SmartTask and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✓ Yes | — |
Data Residency | 🌐 Global | 🌐 Global |
monday.com vs SmartTask User Reviews & Rating Comparison
User Ratings | |||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall, buyers appreciate monday.com’s flexibility, ease of use, and collaboration features but note a learning curve and pricing concerns for smaller teams. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is very strong across 64 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Walmart  Uber  Adobe | No Customers information available. | Adobe  Amazon  |
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Media and Screenshots
Screenshots |  17 Screenshots |  4 Screenshots |
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Videos |  4 Videos |  2 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, monday.com or SmartTask?
- monday.com edges out the other on user ratings (4.6 vs 4.5). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do monday.com and SmartTask offer a free trial?
- monday.com offers a free trial. SmartTask does not.
- What is the starting price of monday.com vs SmartTask?
- monday.com starts at $9 seat/month. SmartTask starts at $5 /User/Month.
- What are the top alternatives to monday.com?
- Top alternatives to monday.com include Quickbase, Smartsheet, ClickUp, Basecamp, Trello.
- What are the top alternatives to SmartTask?
- Top alternatives to SmartTask include Todoist, Wrike, Smartsheet, TeamGantt, Asana.