Which is better, InStream or Apptivo?

InStream edges out Apptivo based on user ratings across 131 reviews. That said, the best pick depends on your workflow — Apptivo may be a stronger fit for specific team sizes or use cases. Review the full comparison to decide.

What are the main differences between InStream and Apptivo?

Key differences between InStream and Apptivo include pricing (InStream starts at undisclosed vs Apptivo at $8); free trial availability (Apptivo offers one, InStream does not). Use the Spotsaas comparison table to evaluate each dimension before deciding.

Do both InStream and Apptivo offer a Free trial?

Apptivo offers Free Trial, but InStream does not.

What is the starting price of InStream and Apptivo?

The starting price of Apptivo is $8/User/Month. Pricing for InStream is unavailable.

What are the best alternatives to InStream?

Some top alternatives to InStream include Bigin by Zoho CRM, SalesCRM, SimpleCRM, OutreachCRM, OnContact CRM.

What are the best alternatives to Apptivo?

Some top alternatives to Apptivo include Bigin by Zoho CRM, ClickUp, Zoho CRM, Freshsales, Salesforce.

InStream vs Apptivo vs Bigin by Zoho CRM Comparison

Last updated: May 22, 2026

InStream

4.3(131 reviews)

Starting at Contact for pricing

Freelancers / Consultants
Large Enterprises

The InStream CRM software is your trusted advisor. It is the one-stop shop for organizing, prioritizing, and streamlining important customer interactions. It helps you close more sales and strengthens customer relationsh…

View Pricing Read Reviews

Apptivo

4.1(145 reviews)

Starting at $8 /User/Month

Free Trial
Freelancers / Consultants
Large Enterprises

Apptivo is a web-based and mobile app based CRM that allows you to manage all of your contacts, prospects, opportunities, companies and deals in one single place. Apptivo's smart features can be flexibly configured to as…

View Pricing Read Reviews

Bigin by Zoho CRM

4.3(119 reviews)

Starting at $7 /User/Month

Free Trial
Small Business

Bigin by Zoho CRM is a solution for managing business contacts, creating sales opportunities, monitoring the pipeline and recording activities. The solution integrates email, calendar, tasks and more. It can be accessed…

View Pricing Read Reviews

InStream leads on user satisfaction with a 4.3-star rating across 131 reviews.

SpotSaaS Analysis

InStreamApptivoBigin by Zoho CRM

The core difference between InStream and Apptivo is that Apptivo offers a clear pricing structure, making it more accessible for budget-conscious buyers. InStream may appeal to businesses looking for a more customizable or flexible solution without a defined price point.

Who should pick which

Customizable features for diverse business needs:
No listed pricing, potentially indicating flexibility:
Suitable for companies seeking tailored solutions:
Ideal for users who prioritize adaptability:
Not specifically targeted at any company size:
Lacks detailed buyer guidance:
Clear pricing at $8, appealing to budget-conscious buyers:
Comprehensive suite of business management tools:
Suitable for small to medium-sized businesses:
Ideal for users seeking an affordable solution:
Offers structured features for ease of use:
Provides a defined target market for potential buyers:

InStream vs Apptivo vs Bigin by Zoho CRM — at a glance

Feature	InStream	Apptivo	Bigin by Zoho CRM
Rating	4.3 / 5	4.1 / 5	4.3 / 5
Reviews	131	145	119
Starting price	Contact for pricing	$8 /User/Month	$7 /User/Month
Free trial	No	Yes	Yes
Free version	No	No	No
Best for	Freelancers / Consultants, Large Enterprises, Medium Business	Freelancers / Consultants, Large Enterprises, Medium Business	Small Business
Category	CRM Software	CRM Software	CRM Software
Platforms	SaaS/Web/Cloud, Mobile - Android	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac	SaaS/Web/Cloud, Mobile - Android, Mobile - iOS
API	—	Available	Available
Support modes	Business Hours, Online	24/7 (Live rep), Business Hours, Online	Business Hours, Online
Certifications	SOC 2	—	—
Data residency	US	US	Global

Key differences between InStream and Apptivo

Pricing: Apptivo starts at $8 /User/Month. InStream pricing is not publicly listed.
Free trial: Apptivo offers a free trial; InStream does not.
User satisfaction: InStream scores higher with a 4.3-star average.
Deployment: InStream supports SaaS/Web/Cloud, Mobile - Android; Apptivo supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.

Compare InStream vs Apptivo vs Bigin by Zoho CRM — and walk away knowing which one fits.

Which tool fits your team best

Which is actually cheaper for your team size

Where each product wins, per real buyers

Most CRM Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Biggest differences

Features

Pricing

Buying details

Security

Buyer feedback

Integrations

Product tour

Other options

	InStream (136) Talk to an expert Talk to an expert	Apptivo (164) Talk to an expert Talk to an expert

Biggest differences

Affiliate Disclosure

Start here before you go deeper into features.

InStream

Best for

Freelancers / Consultants, Large Enterprises, Medium Business

Apptivo

Best for

Freelancers / Consultants, Large Enterprises, Medium Business

Bigin by Zoho CRM

Best for

Small Business

InStream typically suits Freelancers / Consultants and Large Enterprises. Apptivo tends to fit Freelancers / Consultants and Large Enterprises better. The right choice depends on your team size, workflow, and whether a free trial matters.

Description	The InStream CRM software is your trusted advisor. It is the one-stop shop for organizing, prioritizing, and streamlining important customer interactions. It helps you close more sales and ... Read More about InStream	Apptivo is a web-based and mobile app based CRM that allows you to manage all of your contacts, prospects, opportunities, companies and deals in one single place. Apptivo's smart features ... Read More about Apptivo	Bigin by Zoho CRM is a solution for managing business contacts, creating sales opportunities, monitoring the pipeline and recording activities. The solution integrates email, calendar, ... Read More about Bigin by Zoho CRM
Entry Level Pricing	Not Available	Starts from $8 , Billed Yearly	Starts from $7 , Billed Yearly
Free Trial Availability	No free trial	Get Free Trial	Get Free Trial
Spotsaas Score What's this? ↗	8.3/10	8.8/10	9.0/10
User Ratings Based on verified Spotsaas reviews	4.3 (131)	4.1 (145)	4.3 (119)
	Get pricing help	Get pricing help	Visit website

Software Demo

Demo

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Share your priorities, budget, and team needs, and we’ll help you narrow the options and understand the tradeoffs before you talk to vendors.

How do InStream, Apptivo and Bigin by Zoho CRM Compare on Features?

Total Features	8 Features	10 Features	10 Features
Unique Features	No unique features	No unique features	No unique features
	Get Quote	Get Quote	Visit website

Compare InStream, Apptivo and Bigin by Zoho CRM on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option
Starting From	Not Available	$8 , Billed Yearly	$7 , Billed Yearly
Pricing Plans	Not Available	Lite Get Started 18 Apps 100 Custom Fields Per App 25 Workflows Show more + Premium Get Started 46 Apps 250 Custom Fields Per App 75 Workflows Show more + Ultimate Get Started 57 Apps 350 Custom Fields Per App 150 Workflows Show more + Browse all pricing plans	Free Get Started Single Pipeline 500 Records Instant Workflows (3) Show more + Express Get Started Includes features of Free plan, plus Team Pipelines (3) 50,000 Records Show more + Premier Get Started Includes features of Express Edition plan. plus Team Pipelines (5) 100,000 Records Show more +
Pricing Page	Pricing information not available
	View detailed pricing	View detailed pricing	View detailed pricing

Other Details

Organization Types supported	Large Enterprises Medium Business Small Business Freelancers Individuals	Large Enterprises Medium Business Small Business Freelancers Individuals	Large Enterprises Medium Business Small Business Freelancers Individuals
Platforms Supported	Browser Based (Cloud) Mobile - Android Mobile - iOS Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - Android Mobile - iOS Installed - Windows Installed - Mac Browser Based (Cloud)	Browser Based (Cloud) Mobile - Android Mobile - iOS Installed - Windows Installed - Mac Browser Based (Cloud)
Modes of support	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online	24/7 (Live rep) Business Hours Online
API Support	Not Available	Available	Available
	Get help choosing	Get help choosing	Visit Website

Security & Compliance

Certifications, data handling, and security controls for IT and compliance evaluators.

SOC 2	✓ Yes	—
HIPAA	✗ No	✗ No
Data Residency	🇺🇸 US	🇺🇸 US

InStream vs Apptivo User Reviews & Rating Comparison

User Ratings	4.3 (based on 131 reviews)	4.1 (based on 145 reviews)	4.3 (based on 119 reviews)
Rating Distribution	69 59 7 0 1	112 40 5 3 4	204 66 7 1 1
Spotsaas Editor’s POV generated by AI	Buyer sentiment Buyer sentiment is positive across 136 reviews, with strong overall satisfaction. What buyers like Collects and organizes client data in one place, enabling better tracking and management of client relationships. Intuitive email and communication tracking, making it easier to monitor interactions and build stronger customer connections. Customizable platform with features like personalized lists tailored to business-specific needs. Common complaints Initial learning curve due to the non-intuitive interface for beginners, requiring time and effort to master all functions. Limited features in the free version, restricting the ability to test advanced capabilities before committing to paid plans. Customer service responsiveness needs improvement, with delays in resolving queries or issues.	Buyer sentiment Buyer sentiment is positive across 164 reviews, with strong overall satisfaction. What buyers like Responsive and highly professional customer support team, consistently praised for their patience, knowledge, and availability at all times. Highly customizable software that adapts to varying business needs, offering flexibility and scalability for both small and large enterprises. Comprehensive set of CRM tools, including lead management, sales pipeline tracking, email syncing, and calendar integration, streamlining business operations. Common complaints Overwhelming customization options and features may be complex for new users or non-technical individuals without adequate guidance. Regular updates and changes can be difficult to follow, with insufficient notifications or clear documentation on updates. Occasional sluggishness in the application, such as delays when switching pages or saving data, which can hinder productivity.	Buyer sentiment Buyer sentiment is positive across 279 reviews, with strong overall satisfaction. What buyers like Simple, intuitive design with a short learning curve, making it easy to use and implement, even for non-technical users. Affordable pricing tailored for startups and small businesses, offering great value for core CRM functionalities. Effective pipeline management and workflow automation, enabling businesses to streamline sales processes. Common complaints Limited integrations with third-party tools (e.g., social media apps, direct LinkedIn or Facebook ad imports), making data syncing challenging. Lack of advanced features and scalability, restricting use for larger enterprises or complex workflows. Inconsistent customer support with restricted availability, affecting issue resolution during critical times.
Pros and Cons	Focuses on enhancing customer interactions effectively. Modular tools allow for tailored user experiences. Helps prioritize tasks for better workflow. May not meet the needs of larger enterprises. Basic reporting may not suffice for data-driven decisions.	Web and mobile access ensures flexibility for users. Customizable features cater to diverse business needs. User-friendly interface promotes quick adoption. May lack advanced CRM functionalities. Customization can be challenging for some users.	Real-time updates keep teams informed. Integration with email and calendar enhances productivity. User-friendly interface simplifies navigation. Customization options may not meet all needs. New users may find the interface complex.
Positive Reviews	No reviews available for the product	No reviews available for the product	No reviews available for the product
	Read reviews	Read reviews	Read reviews

List of Customers

Customers	No Customers information available.	No Customers information available.	Antech Microsystem Pvt.Ltd Investacc Hire

Media and Screenshots

Screenshots	No screenshots available.	2 Screenshots
Videos	1 Videos	2 Videos

Alternatives

Alternatives	Bigin by Zoho CRM 4.3 SalesCRM 4.5 SimpleCRM 4.8	Bigin by Zoho CRM 4.3 ClickUp 4.4 Zoho CRM 4.1	ClickUp 4.4 Zoho CRM 4.1 Freshsales 4.6

Frequently asked questions

Which is better, InStream or Apptivo?: InStream edges out the other on user ratings (4.3 vs 4.1). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
Do InStream and Apptivo offer a free trial?: Apptivo offers a free trial. InStream does not.
What is the starting price of InStream vs Apptivo?: InStream starts at Contact for pricing. Apptivo starts at $8 /User/Month.
What are the top alternatives to InStream?: Top alternatives to InStream include Bigin by Zoho CRM, SalesCRM, SimpleCRM, OutreachCRM, OnContact CRM.
What are the top alternatives to Apptivo?: Top alternatives to Apptivo include Bigin by Zoho CRM, ClickUp, Zoho CRM, Freshsales, Salesforce.

InStream vs Apptivo vs Bigin by Zoho CRM Comparison

InStream

Apptivo

Bigin by Zoho CRM

InStream vs Apptivo vs Bigin by Zoho CRM — at a glance

Key differences between InStream and Apptivo

Compare InStream vs Apptivo vs Bigin by Zoho CRM — and walk away knowing which one fits.

InStream

Apptivo

Biggest differences

Description

Entry Level Pricing

Free Trial Availability

Spotsaas Score

User Ratings

Software Demo

Demo

Get shortlist help from a software advisor

How do InStream, Apptivo and Bigin by Zoho CRM Compare on Features?

Compare InStream, Apptivo and Bigin by Zoho CRM on pricing

Other Details

Organization Types supported

Platforms Supported

Modes of support

API Support

Security & Compliance

InStream vs Apptivo User Reviews & Rating Comparison

List of Customers

Customers

Media and Screenshots

Screenshots

Videos

Alternatives

Related Blogs and Articles for Crm Software

Frequently asked questions