Airbase

Card Spending Tracker

The Card Spending Tracker feature in Airbase allows you to monitor all company card transactions in real-time from a centralized dashboard. It provides clear visibility into employee spending habits, allowing managers and finance teams to quickly identify unusual or unauthorized expenditures. By offering transparency and real-time insights, this feature addresses the common business challenge of uncontrolled or unexpected card spending, helping ensure budgets remain accurate and expenses stay within approved limits.

Multi-level Approval

Airbase's Multi-level Approval feature streamlines your approval workflows by automating and managing expense approvals across multiple organizational levels. You can easily set customized approval hierarchies, ensuring each expense request is reviewed by the correct supervisors or department heads. This feature solves the issue of manual approval bottlenecks and inefficiencies, providing a structured approach that reduces processing delays and ensures compliance with company spending policies.

Reconciliation Summary

The Reconciliation Summary feature provides a concise overview of company expenses, clearly highlighting matching transactions and flagging discrepancies between recorded expenses and bank statements. By automatically compiling and summarizing reconciliation data, finance teams can quickly identify errors or inconsistencies, streamlining month-end closing procedures. This addresses the challenge of time-consuming manual reconciliation processes and reduces risks associated with financial reporting inaccuracies.

Tax Claim

Airbase's Tax Claim feature helps businesses easily identify and manage tax-deductible expenses throughout the year. It simplifies categorization, documentation, and tracking of expenses eligible for tax claims, ensuring your organization maximizes its deductions effectively. This solves the common business challenge of missed tax savings opportunities due to inadequate documentation or overlooked eligible expenses.

Bank Feed Sync

The Bank Feed Sync feature securely connects Airbase directly to your bank accounts, automatically importing transaction data into your expense management system. This seamless integration ensures that your financial information is always up-to-date and accurate without manual entry or import tasks. By eliminating manual data entry errors and reducing administrative effort, this feature addresses the common challenge of maintaining timely and accurate financial records.

Receipt Scanner

Airbase's Receipt Scanner allows employees to quickly digitize receipts using their mobile device camera. The scanner automatically captures critical expense details like date, amount, merchant name, and category, instantly populating expense reports without manual input. This significantly reduces time spent on expense reporting while solving the issue of lost receipts or incomplete documentation by ensuring every receipt is captured accurately at the moment it's received.

Receipt Management

The Receipt Management feature provides centralized storage and easy retrieval of digital receipts within Airbase's cloud-based system. Receipts are organized by employee, transaction date, and expense category for quick access during audits or budget reviews. This feature effectively resolves issues related to inefficient paper-based filing systems or scattered documentation by providing a single organized platform for all company receipts.

Multiple Reporting Currency

Airbase supports Multiple Reporting Currency functionality, allowing businesses operating across borders to seamlessly manage expenses in different currencies simultaneously. Expenses are automatically converted into your primary reporting currency using up-to-date exchange rates for accurate financial reporting and analysis. This solves challenges faced by multinational organizations needing accurate expense tracking across diverse currencies without manual conversions or potential inaccuracies.

Spend Control

Airbase's Spend Control feature enables administrators to establish clear spending limits and parameters on employee cards and accounts—either individually or by department—ensuring adherence to budget guidelines. Real-time alerts notify managers when spending thresholds are approached or exceeded, addressing the common business challenge of overspending by enforcing proactive controls that keep expenditures aligned with organizational budgets.

Reimbursement Management

The Reimbursement Management feature simplifies employee reimbursements by automating claims submission, tracking approvals, and processing payments directly through Airbase's platform. Employees can submit reimbursement requests digitally along with supporting documents; these requests are routed through appropriate approval channels before payment processing occurs swiftly within the system itself. This eliminates delays commonly associated with manual reimbursement processes while improving accuracy and transparency in managing employee reimbursements.

Expense Approval

With Airbase's Expense Approval feature, managers can quickly review submitted expenses within an intuitive interface designed for fast decision-making. Managers receive real-time notifications when new expense reports require approval; they can review details such as amounts, categories, attachments (like receipts), comments from employees before