9.5
Spot Score
Airbase Review: Is It The Right Expense Management Software For Your Team?
Best for SMB teams · Mid-market · Enterprise
Free Plan Available
GDPR
SOC 2Airbase offers custom pricing plan
Segment
Cameo
Tatcha
Clearbit
doximityTrusted by many companies including Segment
Overview
Pricing
Features
Buyer feedback
Alternatives
Customers
Media
Security & Compliance
Support
FAQ
Blogs
SpotSaaS Analysis for Airbase
Airbase is an expense management software tailored for CFOs, Finance Managers, and Accounts Payable Specialists in medium-sized businesses with 100-1,000 employees. A 4.8/5 rating from 251 reviews indicates broad validation and satisfaction among its users.
The platform excels in streamlining expenses with easy approvals and real-time tracking, which simplifies financial management tasks significantly. Its integrations with QuickBooks and Netsuite allow for smooth synchronization and automation, enhancing workflow efficiency. However, users report a lack of extensive filter options for detailed data selection, which can hinder precise dataset extraction.
Quick facts about Airbase
What is Airbase?
Airbase is an easy to use expense management software which helps small companies to avoid unnecessary costs by using an online platform for all its travel administration. With Airbase's smart features such as file sharing and real-time information user will be sure to have a clear overview of what the company is spending money on, who spent it, and with whom.
Pricing
Airbase offers custom pricing plan
Best For
Suited for solo users, small teams, SMBs, and enterprise
Security & Compliance
SOC 2GDPRSSO & MFA supported
Data residency:🇺🇸
Platform
Web + mobile app (iOS & Android)
Airbase Software Demo
Airbase was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.
Who should consider Airbase
- Use cases
- Fintech companies, SaaS businesses, Consulting firms
- Team types
- CFOs, Finance Managers
- Company size
- 100-1,000 employees, Medium Business
- Workflow style
- Simple and streamlined
- Setup complexity
- Medium
Why teams choose Airbase
Streamlined expense approvals with real-time tracking
Seamless integrations with QuickBooks and Netsuite
User-friendly interface facilitating easy navigation for all users
Is Airbase right for you?
Best for medium-sized companies needing streamlined, real-time expense management.
Choose Airbase if
- You are a fintech, SaaS, or consulting firm with 100-1,000 employees.
- You want a unified platform combining expense tracking, approvals, and reporting.
- You need seamless integrations with QuickBooks and Netsuite for accounting.
Consider alternatives if
- Your company requires extensive customization and complex setup without dedicated support.
- You need broad third-party app integrations beyond Airbase’s limited marketplace.
What buyers should know before shortlisting Airbase
Airbase's main strength is its virtual card feature for supplier-specific spending and real-time expense tracking tied to approval workflows. The interface is straightforward, and receipt uploads process quickly in most cases.
Verify during your demo that the platform's filter options meet your approval routing needs—some users report the filtering system lacks depth for complex multi-level hierarchies. Check whether the mobile app's upload speed matches your team's volume; occasional buffering during batch uploads has been reported.
The platform automates accounts payable and vendor bill matching, which reduces manual data entry. Before committing, confirm that Airbase's integrations cover your accounting system (QuickBooks, NetSuite, Sage, etc.
) and that the API supports your custom workflows. Pricing is per-user-per-month with no transaction fees, but verify whether your expected user count and card issuance volume fit the tier you're quoted.
The support team is responsive, but response times vary by plan level—ask your sales contact for SLAs specific to your tier.
Airbase pros and cons
- Airbase pros
Streamlined expense approvals with real-time tracking
Seamless integrations with QuickBooks and Netsuite
User-friendly interface facilitating easy navigation for all users
- Airbase cons
Limited filtering options for detailed data extraction
Mobile app performance issues such as delays in receipt uploads
Ready to try it?
Get started with Airbase
Try the free plan and upgrade when ready.
Still comparing?
See how it stacks up
Compare Airbase side-by-side with top Expense Management Software alternatives.
What is the pricing of Airbase?
Airbase uses custom pricing — plans are tailored to your team size and needs. Contact them for a quote.
Airbase Pricing Plans
Essentials
Software-controlled physical and virtual cards
Corporate cards with generous cash back
One-time, recurring, vendor-specific virtual cards
Spend limits, spend owner transfer
Subscription management, duplicate spend alerts, fraud detection
Show more +
Growth
Includes features of Essentials plan, plus
Detailed audit log of all card changes
Delegation for Executives
Auto-lock, auto-lock pending
Temporary limits, document upload
Show more +
Enterprise
Includes features of Growth plan, plus
Advanced card transaction approvals
Purchase Orders
Advanced approval policies based on location, vendor, category, department, and more
Advanced, rule-based approval policies
Show more +
Essentials Plan
Ideal for startups and small businesses needing robust yet straightforward spend management. Essentials offers software-controlled physical and virtual cards, intuitive bill payments, automated expense tracking, and seamless integrations with popular accounting software, ensuring efficiency from day one.
Growth Plan
Designed for mid-sized and scaling companies seeking advanced financial control and flexibility. Growth adds enhanced security features like detailed audit logs and auto-lock capabilities, delegation options tailored for executives, advanced reimbursement policies, multi-currency support, and optional subsidiaries management.
Enterprise Plan
Tailored specifically for larger organizations requiring sophisticated spend governance and customizable approval workflows. Enterprise includes powerful rule-based transaction approvals, comprehensive purchase order management, advanced integrations with HRIS systems and NetSuite custom fields, delivering exceptional visibility and control across complex organizational structures.
Airbase reviews and ratings
Buyer sentiment
Users highly value Airbase for its ease of use, efficient expense management, and real-time spend visibility, though some note limitations in customization and mobile app performance.
What buyers like
- Ease of use
- Real-time expense tracking
- Quick approvals
Common complaints
- Limited filtering options
- Mobile app delays
What users are saying
DL
Dahee L
02/13/24
"Easy, Efficient, and Intelligent!"
What do you like best about Airbase? Airbase has designed its features to be very easy & efficient. The process of creating the virtual cards, ...
Read more
LZ
Luka Z
01/10/24
"Easy to use, very helpful, great support and very happy with the cashback option."
What do you like best about Airbase? The system is easy to use, and the great thing is that we can record 90% of our expenses automatically. Also, we ...
Read more
TS
Taylor S
01/05/24
"Airbase"
What do you like best about Airbase? Easy to use, user freindly, and not bulky What do you dislike about Airbase? Being able to edit the home page to ...
Read more
RO
Rachael O
01/04/24
"Iconic, Brilliant & Full-featured Tool for AP Automation and Spend Management"
What do you like best about Airbase? Airbase allows me to pay vendors ahead of time. It detects errors rapidly before making payments by matching POs, ...
Read more
CB
Chelsea B
12/22/23
"user friendly"
What do you like best about Airbase? intuitive interface for end users. easy to tell who might be holding up a reimbursement so I know who to follow ...
Read more
GJ
Greg J
11/30/23
"All in all, a really great A/P streamlining platform"
What do you like best about Airbase? First, Airbase makes it really simple for folks to review and approve invoices. The A/P streamlining is very ...
Read more
- See if Airbase fits your business
- Real pricing — no sales pressure
- A demo or quick answers, your call
Step 1 of 4
How big is your team?
We tailor recommendations to companies your size.
What are the features of Airbase?
The Bank Feed Sync feature securely connects Airbase directly to your bank accounts, automatically importing transaction data into your expe…
The Card Spending Tracker feature in Airbase allows you to monitor all company card transactions in real-time from a centralized dashboard.…
With Airbase's Expense Approval feature, managers can quickly review submitted expenses within an intuitive interface designed for fast deci…
Mileage tracking is a software feature that allows an individual or a company to accurately track and record the distance traveled by their…
Airbase's Multi-level Approval feature streamlines your approval workflows by automating and managing expense approvals across multiple orga…
Airbase supports Multiple Reporting Currency functionality, allowing businesses operating across borders to seamlessly manage expenses in di…
The Receipt Management feature provides centralized storage and easy retrieval of digital receipts within Airbase's cloud-based system. Rece…
Airbase's Receipt Scanner allows employees to quickly digitize receipts using their mobile device camera. The scanner automatically captures…
The Reconciliation Summary feature provides a concise overview of company expenses, clearly highlighting matching transactions and flagging…
The Reimbursement Management feature simplifies employee reimbursements by automating claims submission, tracking approvals, and processing…
Airbase's Spend Control feature enables administrators to establish clear spending limits and parameters on employee cards and accounts—eith…
Airbase's Tax Claim feature helps businesses easily identify and manage tax-deductible expenses throughout the year. It simplifies categoriz…
Third-party integration refers to the addition of relevant external data to an existing project via various APIs. Because of third-party API…
The process of recording and tracking hours spent and expenses related to projects is known as time and expense. Multiple timesheet and expe…
Airbase security and data handling
Key compliance certifications and security features for IT and security teams evaluating Airbase.
Certifications
Security features
Developer & data
Alternatives to Airbase
Best for Small Businesses
All-in-One Platform for Smarter ...
Great for Growing Teams
Streamline your expense management ...
8.8
Excellent
Why buyers keep looking beyond Airbase
Users may seek alternatives if they require broader integrations with existing accounting tools or ERP systems, aiming for smoother compatibility and streamlined workflow.
Businesses needing more advanced reporting capabilities or customizable analytics might consider alternatives better suited for detailed financial insights and decision-making support.
Companies looking for more competitive pricing or flexible subscription plans could explore alternative solutions to better align with budget constraints and growth projections.
Teams prioritizing user-friendly interfaces, quicker onboarding, or stronger customer support may prefer alternative platforms that offer enhanced user experience and responsive assistance.
Organizations needing specialized industry compliance features or region-specific regulatory support might opt for alternatives that cater specifically to their unique compliance requirements.
Airbase Customers
Segment
Cameo
Tatcha
Clearbit
doximity
gusto
Rainforest
Kong
Productboard
Getaround
SocialChorus
Ridecell
netlify
coda
YourMechanic
Roadster
Everlaw
Lattice
Jobber
Splash
Airbase Support Options
Frequently Asked Questions About Airbase
Common questions buyers ask before choosing Airbase.
Airbase is a Expense Management Software. Airbase offers Card Spending Tracker, Multi-level Approval, Reconciliation Summary, Tax Claim, Bank Feed Sync and many more functionalities.
Airbase is a strong fit if: You are a fintech, SaaS, or consulting firm with 100-1,000 employees.; You want a unified platform combining expense tracking, approvals, and reporting.. Consider alternatives if: Your company requires extensive customization and complex setup without dedicated support.; You need broad third-party app integrations beyond Airbase’s limited marketplace..
Buyers commonly note the following limitations of Airbase: Limited filtering options for detailed data extraction; Mobile app performance issues such as delays in receipt uploads; Complexity in customization and initial setup requiring a learning curve.
Some top alternatives to Airbase includes RAMP Finance, Zoho Expense, Simplifi, Fyle and Precoro.
Airbase offers Freemium, Subscription, Quotation Based pricing models
The starting price is not disclosed by Airbase. You can visit Airbase pricing page to get the latest pricing.
Free buyer scorecard
Evaluate Airbase with the expense management software buyer scorecard
A weighted expense management software scorecard to assess Airbase objectively and compare it against the alternatives.
- Weighted criteria you can edit
- Score vendors side-by-side
- Shareable with your buying committee
No file downloads on screen — we email it to you. One-click unsubscribe anytime.
Ready to try it?
Get started with Airbase
Get started with the free plan — no credit card required.
About the reviewer
Rajat Gupta is the founder of Spotsaas. Over the past two years, he has reviewed 2,000+ tools across CRM, HR, AI, and finance — applying hands-on product research and a background in commerce and the CFA program to evaluate software through a business and ROI lens. His goal: help teams make software decisions they won't regret.
Expense Management Software by Country
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].