Fyle

Time & Expense Tracking

Fyle's Time & Expense Tracking feature allows your employees to effortlessly record and report their billable hours and business expenses. Users can quickly log hours worked on projects or activities and attach related expenses, ensuring accuracy and accountability. This feature solves the common business challenge of inaccurate or incomplete time and expense reporting, providing management teams with clear visibility into employee productivity, project costs, and overall financial planning.

Mileage Tracking

With Fyle's Mileage Tracking, employees can automatically log their travel distances using GPS tracking or manually enter trip details for reimbursement. This streamlines mileage expense reporting and ensures accuracy of reimbursement claims. This feature addresses the challenge of manually calculating mileage, reduces administrative overhead, and prevents inaccuracies or potential misuse in mileage reimbursement claims.

Third-party Integration

Fyle seamlessly integrates with popular accounting software, ERP systems, HR platforms, travel management tools, and corporate card providers. These integrations allow your finance team to easily synchronize expense data across multiple platforms without manual data entry or duplication efforts. This feature solves the problem of fragmented data, inefficient workflows, and potential errors arising from manually transferring information between different business systems.

Expense Approval

Fyle's Expense Approval feature enables managers and administrators to review, approve, or reject submitted expenses quickly and efficiently. Notifications alert approvers whenever an expense is submitted for approval, making the approval process faster and more transparent. By providing a structured approach to expense approvals, this feature resolves delays in reimbursements, prevents unauthorized expenses from being reimbursed, and enhances overall financial control.

Reimbursement Management

The Reimbursement Management feature simplifies the process of reimbursing employees for approved expenses. Administrators can quickly track reimbursement statuses from submission through payment completion within a single interface. This helps resolve inefficiencies in processing employee reimbursements by streamlining the workflow, reducing delays in payments, and improving employee satisfaction through timely reimbursements.

Spend Control

Fyle's Spend Control feature provides real-time visibility into employee spending patterns and helps enforce organizational spending policies. Administrators can set customizable spending limits by category or department to proactively manage budgets. By actively monitoring spending against preset limits, this feature solves the common business challenge of overspending, non-compliance with expense policies, and budget overruns.

Multiple Reporting Currency

Fyle supports Multiple Reporting Currency functionality to simplify global expense management across offices located in different regions or countries. Employees can submit expenses in local currencies while the system automatically converts amounts into the organization's base currency for reporting purposes. This feature effectively addresses the complexity of handling multi-currency transactions and reduces administrative workload related to currency conversion.

Receipt Management

The Receipt Management feature allows users to upload receipts directly into Fyle via mobile devices or web browsers. Receipts are securely stored digitally alongside associated expense entries for easy retrieval during audits or compliance checks. This resolves the challenge of lost receipts, cumbersome paper trails, storage issues, and ensures compliance with regulatory documentation requirements.

Receipt Scanner

Fyle’s Receipt Scanner enables employees to effortlessly capture expense details by taking photos of their receipts via mobile devices. The scanner automatically extracts important information such as date, merchant name, amount spent, and currency from the receipt image using advanced OCR technology. By automating receipt data entry tasks, this feature significantly reduces manual effort required in expense reporting and prevents data entry errors.

Bank Feed Sync

The Bank Feed Sync feature connects directly with your corporate bank accounts or credit card providers to automatically import transaction data into Fyle. Expenses can then be matched with uploaded receipts for seamless reconciliation. This eliminates manual entry errors associated with bank statements or credit card reconciliation processes while saving valuable time for finance teams.

Reconciliation Summary

With Fyle’s Reconciliation Summary feature, administrators gain instant access to clear summaries highlighting matched expenses versus unmatched transactions that require attention. It simplifies month-end closing procedures by clearly identifying discrepancies needing resolution. This solves the critical accounting challenge of tedious reconciliation processes by providing clear visibility into financial discrepancies requiring action.

Multi-level Approval

Fyle supports Multi-level Approval workflows that enable businesses to customize approval hierarchies based on roles or organizational structure. Expenses automatically route through predetermined approval levels until fully authorized according to company policy. By enabling structured