Brex

Bank Feed Sync

Brex's Bank Feed Sync seamlessly integrates with your company's bank accounts to automatically import transaction data into the system in real-time. With this integration, administrators no longer need to manually enter or upload banking data, which significantly reduces the potential for data entry errors and saves considerable time during reconciliation processes. Automatic synchronization also ensures that your financial records remain consistently up-to-date and accurate.

Card Spending Tracker

The Card Spending Tracker feature provides real-time visibility into all card transactions made by employees across your organization. It categorizes and tracks expenses automatically, ensuring complete transparency into spending patterns. By accurately monitoring card usage, managers and finance teams can quickly identify unusual or unauthorized expenses, helping businesses maintain budget control and prevent unnecessary overspending.

Expense Approval

The Expense Approval feature provides streamlined workflows enabling managers or designated approvers to review submitted employee expenses quickly via desktop or mobile interfaces before approving or rejecting them as needed based on established guidelines set by the organization’s policy framework—thus ensuring compliance consistently across all submitted claims while improving overall efficiency throughout expense management processes.

Multi-level Approval

Brex's Multi-level Approval feature streamlines the approval process for business expenses by allowing organizations to establish multiple layers of review according to their internal policies. Administrators can define specific approval hierarchies and criteria, ensuring that expenses are reviewed and authorized by the appropriate personnel. This significantly reduces the risk of unauthorized or erroneous spending, enhances accountability, and simplifies compliance with internal controls and audit requirements.

Multiple Reporting Currency

Brex's Multiple Reporting Currency feature enables businesses operating internationally to generate expense reports and financial summaries in multiple currencies effortlessly. Finance teams can quickly view expenses in local currencies or easily convert them into the organization's primary reporting currency—simplifying international expense tracking and analysis while eliminating manual currency conversions that are often error-prone and time-consuming.

Receipt Management

Receipt Management within Brex provides centralized storage for digital copies of receipts linked directly to corresponding transactions or expense reports. Employees can easily submit receipts electronically through mobile or desktop interfaces, making documentation accessible anytime from one organized location. Finance teams benefit from simplified auditing processes, reduced paperwork clutter, improved documentation accuracy, and easier compliance with internal policies.

Receipt Scanner

The Receipt Scanner feature allows employees to quickly capture receipts using their mobile devices. Once scanned, Brex automatically extracts relevant information such as date, amount, merchant details, and expense category from each receipt image. This eliminates manual data entry tasks and reduces errors associated with manual receipt management processes—helping organizations streamline expense reporting while maintaining clear documentation for audit purposes.

Reconciliation Summary

The Reconciliation Summary feature simplifies the process of matching credit card transactions with expense records, providing a clear overview of all transactions that require reconciliation. It automatically highlights discrepancies between transactions recorded in Brex and those appearing on your statements, enabling finance teams to efficiently resolve mismatches and close accounting periods faster. This helps reduce manual effort, minimize errors, and ensure accurate financial reporting.

Reimbursement Management

Brex's Reimbursement Management simplifies the reimbursement process for out-of-pocket employee expenses by automating submission, approval workflows, tracking statuses clearly throughout the reimbursement lifecycle, and streamlining payment execution directly through integrated banking systems. Employees gain clarity regarding reimbursement timelines while finance teams eliminate manual processing tasks—resulting in faster payments along with improved employee satisfaction.

Spend Control

Spend Control within Brex allows administrators to set customizable spending limits at employee or departmental levels based on company policies or budgets. Real-time alerts notify managers when spending thresholds are approached or exceeded so corrective actions can be taken immediately if needed. By enforcing spending policies proactively through automated controls and alerts, businesses gain greater oversight over employee expenditures while reducing risks associated with overspending.

Tax Claim

The Tax Claim feature within Brex makes it easy for businesses to identify and track tax-deductible expenses. By automatically flagging eligible transactions for tax purposes, it enables finance teams to quickly compile accurate tax claim reports. This reduces administrative overhead during tax preparation periods, ensures accurate expense classification for deductions, and helps businesses maximize their tax savings while maintaining compliance with relevant regulations.

Third-party Integration

Brex’s Third-party Integration capability