Emburse Certify

Time & Expense Tracking

Emburse Certify's Time & Expense Tracking feature allows your employees to efficiently log their work hours and business-related expenses from anywhere, using any device. Employees can easily capture and categorize expenses, track billable hours, and submit detailed expense reports in real-time. This streamlined process reduces manual entry errors, eliminates misplaced paperwork, and provides managers with accurate visibility into time allocation and expense patterns, simplifying resource allocation and financial planning.

Expense Approval

The Expense Approval feature within Emburse Certify streamlines your organization's expense approval workflow by automating the review and approval process. Managers are instantly notified when expense reports are submitted, allowing them to quickly review, approve, or request revisions directly within the system. This automation significantly reduces delays associated with manual approvals, ensures adherence to company policies, and maintains compliance across all business units.

Reimbursement Management

With Reimbursement Management, Emburse Certify simplifies and accelerates the reimbursement process by automatically compiling approved expense reports for prompt payment. Administrators gain full visibility into reimbursement statuses, payment schedules, and historical records. This feature solves the common challenge of delayed reimbursements and employee dissatisfaction by ensuring timely and accurate payments.

Spend Control

The Spend Control feature empowers finance teams and administrators to enforce corporate spending policies proactively. Emburse Certify allows you to set spending limits, define permissible expense types, flag out-of-policy expenses automatically, and highlight spending trends or anomalies for immediate review. This active oversight helps businesses maintain budget discipline, control costs more effectively, and reduce unnecessary expenditures.

Multiple Reporting Currency

Emburse Certify's Multiple Reporting Currency functionality supports global operations by enabling users to submit expenses in their local currency while automatically converting amounts into a standard reporting currency for consolidated analysis. Real-time currency conversion ensures accuracy in international reporting and helps eliminate confusion or manual calculations associated with foreign exchange rates—saving time and improving global financial transparency.

Receipt Management

The Receipt Management feature makes managing expense receipts effortless by allowing users to capture receipts digitally via mobile apps or desktop upload. Employees can securely store receipts alongside corresponding expense entries in a centralized repository for easy retrieval during audits or compliance reviews. This digital approach eliminates lost paperwork issues, saves administrative effort, and streamlines audit readiness.

Reconciliation Summary

Emburse Certify's Reconciliation Summary provides finance teams with clear, concise reports summarizing expenses against corporate card statements or banking records. The summary clearly identifies discrepancies or unmatched transactions requiring attention—greatly simplifying month-end reconciliations. By minimizing manual reconciliation efforts and promptly detecting inconsistencies, this feature improves financial accuracy while significantly reducing administrative workload.

Multi-level Approval

The Multi-level Approval capability allows organizations to configure multiple approval stages based on internal hierarchy or departmental rules within Emburse Certify. Expense submissions automatically route through defined approvers at each level, ensuring proper oversight at every stage. This structured approach solves the challenge of complex approval workflows by clearly documenting approvals for compliance purposes while ensuring accountability at all organizational levels.

Card Spending Tracker

With the Card Spending Tracker feature in Emburse Certify, administrators gain real-time insight into corporate credit card transactions as they occur. Employees' corporate card purchases appear instantly within the platform for immediate categorization and expense report linking. This real-time visibility addresses challenges related to delayed reporting of credit card spending, enables proactive budget monitoring, prevents misuse of corporate funds, and enhances overall financial governance.