ExpenseWire

Time & Expense Tracking

ExpenseWire's Time & Expense Tracking feature streamlines the entire process of capturing employee work hours and expense details. Employees can quickly log their billable hours alongside incurred expenses in one convenient interface. This simplifies administrative oversight by providing managers with real-time visibility into employee productivity and project costs, reducing manual entry errors, and saving considerable administrative time.

Mileage Tracking

Mileage Tracking allows users to accurately record and report business travel distances directly within ExpenseWire. Employees simply input their starting and ending locations, and the system calculates the distance traveled, applying appropriate reimbursement rates automatically. This feature helps businesses maintain compliance with tax regulations, ensures accuracy in mileage reimbursements, and significantly reduces the risk of inaccurate or inflated claims.

Third-party Integration

ExpenseWire's Third-party Integration seamlessly connects with popular accounting, payroll, ERP systems, and credit card platforms. It allows data such as expenses, reimbursement statuses, and financial reporting details to flow automatically between ExpenseWire and other software your business already uses. This integration eliminates manual data entry, prevents duplicate entries or errors, enhances accuracy across all financial systems, and creates a unified view of company finances.

Expense Approval

Expense Approval facilitates a streamlined approval workflow for expense reports. Managers can quickly review submitted expenses from employees through a clear dashboard interface. They can approve or deny expenses with just a few clicks while clearly viewing any necessary documentation or notes provided by the employee. This speeds up the approval process, reduces bottlenecks or delays in expense reimbursements, and ensures compliance with internal spending policies.

Reimbursement Management

The Reimbursement Management feature automates the handling of reimbursable expenses by tracking approved expenses and initiating direct payments to employees in a timely manner. It simplifies complex reimbursement processes, ensures that employees receive accurate reimbursements promptly, boosts employee satisfaction, and significantly reduces administrative overhead.

Spend Control

Spend Control empowers organizations to proactively manage spending policies by setting predefined limits on various expense categories or individual employees' spending authority. Administrators can establish clear spending guidelines and alerts for any exceptions or potential violations of policy. By enforcing company-wide expense policies consistently, this feature helps reduce unnecessary spending and improves overall budget adherence.

Multiple Reporting Currency

Multiple Reporting Currency enables users to submit expenses in various currencies while automatically converting them into a standardized reporting currency for simplified financial management. This is particularly beneficial for businesses operating internationally or managing employees who frequently travel overseas—ensuring accurate currency conversion rates are applied consistently to reduce complexity in financial reporting.

Receipt Management

ExpenseWire’s Receipt Management feature provides an organized digital repository for storing employee receipts securely online. Employees upload receipts directly into the system via mobile devices or desktop computers for easy retrieval during audits or approvals. This eliminates lost documentation problems, reduces manual paperwork processing time, improves audit readiness, and ensures compliance with record-keeping requirements.

Receipt Scanner

The Receipt Scanner feature lets employees conveniently digitize their receipts using their smartphone camera or scanning device directly within ExpenseWire's mobile app or desktop interface. The system automatically captures receipt details such as date, amount spent, vendor information, and expense category—significantly reducing manual data entry errors and saving valuable employee time.

Bank Feed Sync

Bank Feed Sync automatically imports transaction data from connected bank accounts directly into ExpenseWire’s platform for easy reconciliation of expenses against actual banking transactions. This streamlined integration eliminates manual reconciliation efforts, reduces human error significantly, saves time during month-end accounting processes, and helps ensure accurate financial records.

Tax Claim

The Tax Claim feature simplifies identifying eligible business expenses that qualify for tax deductions or reclaiming VAT/GST taxes paid on international business activities. The system automatically flags eligible transactions based on local regulations and guidelines so your finance team can easily compile claims for tax recovery—helping your business optimize cash flow by accurately reclaiming money owed through tax claims.

Reconciliation Summary

ExpenseWire’s Reconciliation Summary provides administrators with a concise overview of submitted employee expenses compared directly against bank statements or corporate card transactions—highlighting discrepancies clearly for immediate resolution. This helps businesses maintain accuracy in financial records, ensures timely resolution of discrepancies or unauthorized charges, improves financial transparency, and simplifies month-end