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Best When I Work Alternatives for Mac — 12 Compared in 2026

Explore 12 alternatives to When I Work — vetted by our editors with real user reviews, pricing, and feature comparisons.

The 12 best When I Work alternatives at a glance

Quick answer

Our pick of time tracking software alternatives to When I Work: Schedule it, StaffTimerApp and ClickUp. Schedule it leads the pack with a SpotScore of 8.4 and a 4.7★ rating. Compare all 12 on score, rating, and pricing below.

Maybe When I Work costs too much, misses a feature you need, or just feels clunky. Whatever the reason, these 12 time tracking software alternatives are the picks worth a closer look. We order them by SpotScore, a mix of verified user satisfaction and market presence, plus ratings and pricing. Use the table to compare at a glance, then dig into each below.

ProductSpotScoreRatingPricingBest for
Schedule itStreamline your scheduling with ease.8.4★★★★★ 4.7(16)Freefrom $43/moteams of all sizes
StaffTimerAppEfficiently track and invoice your time.8.2★★★★ 4.4(6)Freefrom $2.49 /User/Monthsmall & mid-size businesses
ClickUpEffortlessly streamline your projects with ClickUp9.8★★★★ 4.4(2889)FreeFree Trial · Freemium · Subscription · Quotation Basedteams of all sizes
SmartsheetStreamline your projects with Smartsheet's powerful tools.9.8★★★★★ 4.57(2444)FreeFree Trial · Subscription · Quotation Basedteams of all sizes
ClockifyTrack time, manage projects effortlessly.9.8★★★★ 4.3(126)FreeFree Trial · Freemium · Subscriptionteams of all sizes
TandaModern workforce management platform9.7★★★★★ 4.83(49)Subscription · Per Employeeteams of all sizes
monday.comTransform the way you work with Monday.com.9.7★★★★★ 4.61(1575)FreeFree Trial · Freemium · Subscription · Quotation Basedteams of all sizes
HomebaseStreamline team collaboration with Homebase.9.7★★★★ 4.41(131)FreeFree Trial · Freemium · Subscriptionteams of all sizes
HarvestEffortless time tracking for productive workflow.9.6★★★★★ 4.5(279)FreeFree Trial · Freemium · Subscriptionteams of all sizes
Time DoctorBoost productivity with effortless time tracking.9.6★★★★ 4.1(414)FreeFree Trial · Subscription · Quotation Basedteams of all sizes
ClickTimeEffortlessly track time and expenses on any device.9.5★★★★ 4.4(680)FreeFree Trial · Subscription · Quotation Basedteams of all sizes
ClockSharkMaximize productivity and profitability with effortless time tracking.9.5★★★★★ 4.7(262)FreeFree Trial · Subscriptionteams of all sizes

8.4

SpotScore

Schedule it - Employee Scheduling Software

Schedule it

Streamline your scheduling with ease.

Best for: SMB teams · Mid-market · Enterprise

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What is Schedule it?

Schedule It is employee scheduling software for business owners and managers who need flexible shift planning across variable rosters. It handles time tracking, attendance monitoring, time-off requests, and payroll reports from a single interface. The scheduling tools are built for accuracy and ...

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Free TrialTry Free →

8.2

SpotScore

StaffTimerApp - Time Tracking Software

StaffTimerApp

Efficiently track and invoice your time.

Best for: SMB teams · Mid-market

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What is StaffTimerApp?

StaffTimerApp is a task-based time tracking tool designed for educators and teaching professionals who need to log time by activity and create invoices for billed sessions. It supports multiple users and allows instructors to track how time is divided across different courses or clients. The ...

Read more about StaffTimerApp
Free TrialTry Free →·

StaffTimerApp offers custom pricing plan

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9.8

SpotScore

ClickUp - Collaboration Software

ClickUp

Effortlessly streamline your projects with ClickUp

Best for: SMB teams · Mid-market · Enterprise

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What is ClickUp?

ClickUp is a versatile cloud-based project management platform designed to cater to both individual project needs and the complex demands of enterprise-level teams. Offering a customizable planning experience, it allows users to toggle between two distinct views, providing flexibility based on ...

Read more about ClickUp
Free TrialTry Free →·

Starts from $7/User/Month when yearly, also offers free forever plan

9.8

SpotScore

Smartsheet - Project Management Software

Smartsheet

Streamline your projects with Smartsheet's powerful tools.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

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watch-demo

Watch Demo

What is Smartsheet?

Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing simple checklists or complex project plans. Smartsheet’s intuitive platform ...

Read more about Smartsheet
Free TrialTry Free →·

Starts from $9/month when yearly

9.8

SpotScore

Clockify - Time Tracking Software

Clockify

Track time, manage projects effortlessly.

Best for: SMB teams · Mid-market · Enterprise

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What is Clockify?

Clockify is time tracking software with web and desktop employee time logging, and reports broken down by project, task, and employee with filter controls for granular reporting on hours worked across the organization.

Read more about Clockify
Free TrialTry Free →·

Starts from $3.99/User/Month when Billed Yearly, also offers free forever plan

9.7

SpotScore

Tanda logo

Tanda

Modern workforce management platform

Best for: SMB teams

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Add to compare

watch-demo

Watch Demo

What is Tanda?

Tanda is a modern workforce management platform that simplifies scheduling, time tracking, and labour compliance for businesses of all sizes. Built for hospitality, retail, and service industries, Tanda helps managers create schedules efficiently, track employee hours accurately, and ensure ...

Read more about Tanda

9.7

SpotScore

monday.com - Project Management Software

monday.com

Transform the way you work with Monday.com.

Best for: SMB teams · Mid-market · Enterprise

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watch-demo

Watch Demo

What is monday.com?

Monday.com is a flexible work operating system designed to help teams plan, execute, and track all types of projects and workflows in one place. Ideal for marketing teams, product managers, sales professionals, developers, and operations teams, monday.com simplifies collaboration across ...

Read more about monday.com
Free TrialTry Free →·

Starts from $9seat/month when yearly, also offers free forever plan

9.7

SpotScore

Homebase - Employee Scheduling Software

Homebase

Streamline team collaboration with Homebase.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

Add to compare

watch-demo

Watch Demo

What is Homebase?

Homebase is a comprehensive time-tracking software developed by experienced people managers to enhance team collaboration and efficiency. It simplifies employee time tracking, scheduling, and payroll management, reducing administrative workload. The platform allows users to generate insightful ...

Read more about Homebase
Free TrialTry Free →·

Starts from $0/ location / month when monthly, also offers free forever plan

9.6

SpotScore

Harvest - Time Tracking Software

Harvest

Effortless time tracking for productive workflow.

Best for: SMB teams · Mid-market · Enterprise

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What is Harvest?

Harvest makes time tracking effortless so you can get back to doing the work that you love. It is easy to use, makes nearly all accounting and tax prep software integration a breeze, and is less expensive than most alternatives. It is the best way to turn your team's time into meaningful data ...

Read more about Harvest
Free TrialTry Free →·

Starts from $10.80/User/Month when Billed Yearly, also offers free forever plan

9.6

SpotScore

Time Doctor - Time Tracking Software

Time Doctor

Boost productivity with effortless time tracking.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

Add to compare

What is Time Doctor?

Time Doctor is a simple time tracking software that allows to track time, get reports and show progress. Manage tasks, customers & contractors. Time Doctor helps you become more efficient in managing your time in an easy to use interface. It works on any computer with just a browser and makes ...

Read more about Time Doctor
Free TrialTry Free →·

Starts from $7/Month

9.5

SpotScore

ClickTime - Time Tracking Software

ClickTime

Effortlessly track time and expenses on any device.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

Add to compare

What is ClickTime?

ClickTime is a web-based time tracking and resource management tool used by professional services firms, non-profits, and consulting teams that manage multiple clients, funders, or projects simultaneously. It offers preloaded weekly templates, auto-save time entries, and detailed reports that ...

Read more about ClickTime
Free TrialTry Free →·

Starts from $9/User/Month when Billed Yearly

9.5

SpotScore

ClockShark - Time Tracking Software

ClockShark

Maximize productivity and profitability with effortless time tracking.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

Add to compare

What is ClockShark?

ClockShark is a time tracking software that enables to track employee work time, project hours, billable hours, and measure performance of work team. The complete solution of time tracking helps to see the whole picture of the project activities, helping to increase efficiency, reduce expenses, ...

Read more about ClockShark
Free TrialTry Free →·

Starts from $3/User/Month

What sets each pick apart

Schedule it8.4Best for teams of all sizes

Handles resource planning and scheduling across multiple activity types from one platform.

Watch for: Mobile app interface is not as usable or interactive as the desktop version.

StaffTimerApp8.2Best for small & mid-size businesses

Designed for learning faculty

Watch for: Limited features for non-educators

ClickUp9.8Best for teams of all sizes

Versatile platform with constant updates and amazing customer support that prioritizes user feedback promptly.

Watch for: Steep learning curve initially, which may be challenging for newcomers without a technical background.

Smartsheet9.8Best for teams of all sizes

Customizable and user-friendly interface, making it accessible for both beginners and experienced professionals.

Watch for: Advanced features may require a learning curve, making onboarding somewhat challenging for new users.

Clockify9.8Best for teams of all sizes

User-friendly interface with simple and intuitive navigation, making it easy for both individuals and teams to use without extensive training.

Watch for: VPN incompatibility issues require users to turn off their VPN, raising concerns about privacy and inconvenience for remote workers.

Tanda9.7Best for teams of all sizes
monday.com9.7Best for teams of all sizes

Customizable boards with color-coding, timelines, and dashboards let teams track tasks and project progress visually.

Watch for: The wide range of features can overwhelm newcomers or users starting from scratch.

Homebase9.7Best for teams of all sizes

Streamlines scheduling processes, making it easy to set and manage employee schedules.

Watch for: Limited customization options in the free version, with some advanced functionalities restricted.

Harvest9.6Best for teams of all sizes

Clean interface accessible for non-technical users and teams of varying technical expertise.

Watch for: Limited reporting capabilities make complex data analysis difficult for large organizations.

Time Doctor9.6Best for teams of all sizes

Provides accurate time tracking and insightful productivity reports to enhance efficiency and accountability.

Watch for: Over-monitoring aspects, like screen captures and constant tracking, can feel intrusive for employees.

ClickTime9.5Best for teams of all sizes

Extremely easy to use, even for new users, with a well-organized interface.

Watch for: Occasionally repetitive reviews suggest potential redundancy in user feedback, reflecting limited innovation in standout features.

ClockShark9.5Best for teams of all sizes

Extremely user-friendly interface, allowing even employees with minimal technical skills to adapt quickly.

Watch for: Occasional glitches in GPS tracking accuracy, impacting the precision of location data.

Why teams look for a When I Work alternative

Teams usually start looking for a When I Work alternative for a few concrete reasons:

  • Mobile app lacks some critical functionalities available in the desktop version.
  • Setting up complex organizations with multiple departments or job functions requires extra effort.
  • Limited live customer support; users must submit tickets rather than get immediate help.
  • Timezone functionality occasionally defaults inaccurately, causing scheduling inconsistencies.

Choosing a When I Work alternative

On price, ratings, and standout strengths, the 12 alternatives compare like this: 11 offer a free tier; paid plans run $2.49–$43, with StaffTimerApp the cheapest entry point; and Tanda is the highest rated at 4.83 across 49 reviews.

Our methodology.

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

The top-rated alternatives to When I Work are Tanda (4.8★), Schedule it (4.7★), ClockShark (4.7★). Compare all 12 alternatives side-by-side above.

When evaluating alternatives to When I Work, prioritize: Timesheet Management, Overtime Calculation, Offline Time Tracking, Multiple Billing Rates, Mobile Time Tracking, transparent pricing, free trial availability, and integrations with your existing tools. Use the filters above to compare by feature, budget, and team size.

When I Work starts from $2 /User. Many alternatives offer similar functionality at different price points — some with free tiers, others with more flexible per-seat pricing. Use the filters above to narrow by budget.

Migration difficulty depends on how deeply When I Work is integrated into your workflows. Most alternatives offer data export/import tools and dedicated onboarding support. We recommend shortlisting 2–3 options, running a free trial, and checking each vendor's migration guides before committing.

How to pick the best When I Work alternative

  • On a budget / just exploring: start with a free tier — Schedule it, StaffTimerApp and ClickUp let you evaluate without paying upfront.
  • If real-user ratings matter most: Tanda has the strongest star rating (4.83★) among the options with verified reviews.
  • Want the safest pick: Schedule it has the highest Spotsaas Score (8.4) in this list — a strong default if you're unsure.

How to migrate from When I Work

To switch off When I Work without disruption, handle your data first: export it and test that the new tool imports it cleanly. Verify your key workflows still function, pilot the move on a free plan or trial, and keep When I Work active until the cutover is complete.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].