Toggl Plan vs SmartTask vs Todoist Comparison
Toggl Plan
Starting at $8 /User/Month
- Free Trial
- Medium Business
- Small Business
Toggl Plan is an intuitive project management tool for teams that need to track time and manage projects. It's a sophisticated project tracking system at its core but easy to use, understand, and adapt to your unique wor…
SmartTask
Starting at $5 /User/Month
- Large Enterprises
- Medium Business
SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, SmartTask simplifies the way you…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Toggl Plan leads on user satisfaction with a 4.3-star rating across 65 reviews.
Toggl Plan vs SmartTask vs Todoist — at a glance
| Feature | Toggl Plan | SmartTask | Todoist |
|---|---|---|---|
| Rating | 4.3 / 5 | — | 4.4 / 5 |
| Reviews | 65 | — | 3,096 |
| Starting price | $8 /User/Month | $5 /User/Month | $4 /Month |
| Free trial | Yes | No | Yes |
| Free version | No | No | No |
| Best for | Medium Business, Small Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Project Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | Available | Available |
| Support modes | Business Hours, Online | Online | Online |
| Certifications | SOC 2 | — | SOC 2, GDPR |
| Data residency | Global | Global | Global |
Key differences between Toggl Plan and SmartTask
- Pricing: Toggl Plan starts at $8 /User/Month, while SmartTask starts at $5 /User/Month.
- Free trial: Toggl Plan offers a free trial; SmartTask does not.
- Target audience: Toggl Plan is built for Medium Business and Small Business, while SmartTask targets Large Enterprises and Medium Business.
- Deployment: Toggl Plan supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; SmartTask supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Compare Toggl Plan vs SmartTask vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert | Talk to an expert Talk to an expert |
Biggest differences
Start here before you go deeper into features.
Medium Business, Small Business
Large Enterprises, Medium Business, Small Business
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Toggl Plan typically suits Medium Business and Small Business. SmartTask tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Toggl Plan is an intuitive project management tool for teams that need to track time and manage projects. It's a sophisticated project tracking system at its core but easy to use, ... Read More about Toggl Plan | SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, ... Read More about SmartTask | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Spotsaas ScoreWhat's this? ↗ | 8.8/10 | 8.1/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 5–100 Employees | — | 50-500 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Intuitive and User-Friendly Interface: Toggl Plan emphasizes simplicity and ease of use, making project planning accessible to users without extensive technical knowledge.
- Effective Time and Project Tracking: It combines time tracking with project visualization tools, helping teams monitor progress and deadlines efficiently.
- Flexible Workflow Adaptation: The platform adapts well to varied team workflows without complicated setup or steep learning curves.
No key benefits available yet.
- Streamlined Task Management: With Todoist, teams can effortlessly organize tasks and projects in one centralized platform, allowing managers to easily assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist’s flexible interface adapts to your needs, empowering administrators to create workflows that enhance productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs seamlessly across devices, ensuring that team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 5–100 Employees
- Marketing, Software Development, Creative Agencies, Consulting, Startups
- Project Managers, Team Leads, Designers, Developers, Marketing Managers
No best-fit guidance available yet.
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Users looking for highly advanced project management functionalities, such as complex workflow automation or resource management, might find Toggl Plan's feature set somewhat basic.
- Toggl Plan offers fewer third-party integrations compared to some competitors, which may restrict teams that rely on connecting multiple software tools seamlessly.
- Teams requiring built-in invoicing, budgeting, or detailed financial tracking may need to use separate tools, as Toggl Plan primarily focuses on project and time tracking.
No alternatives guidance available yet.
- Users may seek alternatives to Todoist for enhanced collaboration features, as some projects require more robust team management tools that allow real-time updates and shared task assignments among multiple users.
- Individuals looking for a more visually-oriented task management system might explore alternatives that offer Kanban boards or calendar views, which can provide a clearer overview of tasks and deadlines.
- Users who prioritize integration with other apps may consider alternatives that seamlessly connect with their existing software ecosystem, allowing for more efficient workflows without the need for manual updates across platforms.
Software Demo
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How do Toggl Plan, SmartTask and Todoist Compare on Features?
Total Features | 14 Features | 9 Features | 11 Features |
|---|---|---|---|
Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Toggl Plan, SmartTask and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | ✗ No |
GDPR | — | — |
ISO 27001 | — | — |
Single Sign-On (SSO) | — | — |
Multi-Factor Auth (MFA) | — | — |
Data Encryption | — | — |
Audit Logs | — | — |
Data Residency | 🌐 Global | 🌐 Global |
Toggl Plan vs SmartTask User Reviews & Rating Comparison
User Ratings | No reviews available for the product | ||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is positive across 37 reviews, with strong overall satisfaction. What buyers like
Common complaints
| What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Amazon  The New York Times  Airbnb | No Customers information available. |  Adobe Amazon  |
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Media and Screenshots
Screenshots |  7 Screenshots |  4 Screenshots |
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Videos |  2 Videos |  2 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Toggl Plan or SmartTask?
- Toggl Plan edges out the other on user ratings (4.3 vs -1.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Toggl Plan and SmartTask offer a free trial?
- Toggl Plan offers a free trial. SmartTask does not.
- What is the starting price of Toggl Plan vs SmartTask?
- Toggl Plan starts at $8 /User/Month. SmartTask starts at $5 /User/Month.
- What are the top alternatives to Toggl Plan?
- Top alternatives to Toggl Plan include Quickbase , Smartsheet, ClickUp, Freshbooks, Wrike.
- What are the top alternatives to SmartTask?
- Top alternatives to SmartTask include Todoist, Wrike, Smartsheet, TeamGantt, Asana.