Todoist vs SmartTask Comparison
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
SmartTask
Starting at $5 /User/Month
- Large Enterprises
- Medium Business
SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, SmartTask simplifies the way you…
Todoist leads on user satisfaction with a 4.4-star rating across 3,096 reviews.
Todoist vs SmartTask — at a glance
| Feature | Todoist | SmartTask |
|---|---|---|
| Rating | 4.4 / 5 | — |
| Reviews | 3,096 | — |
| Starting price | $4 /Month | $5 /User/Month |
| Free trial | Yes | No |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | Available |
| Support modes | Online | Online |
| Certifications | SOC 2, GDPR | — |
| Data residency | Global | Global |
Key differences between Todoist and SmartTask
- Pricing: Todoist starts at $4 /Month, while SmartTask starts at $5 /User/Month.
- Free trial: Todoist offers a free trial; SmartTask does not.
- Deployment: Todoist supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; SmartTask supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Todoist vs SmartTask — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Task Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Large Enterprises, Medium Business, Small Business
Todoist typically suits Large Enterprises and Medium Business. SmartTask tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist | SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, ... Read More about SmartTask |
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Entry Level Pricing |
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Free Trial Availability |
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Spotsaas ScoreWhat's this? ↗ | 9.8/10 | 8.1/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50-500 employeesMedium Business | — |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Task Management: With Todoist, teams can effortlessly organize tasks and projects in one centralized platform, allowing managers to easily assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist’s flexible interface adapts to your needs, empowering administrators to create workflows that enhance productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs seamlessly across devices, ensuring that team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
No key benefits available yet.
Best fit
Reasons buyers look elsewhere
- Users may seek alternatives to Todoist for enhanced collaboration features, as some projects require more robust team management tools that allow real-time updates and shared task assignments among multiple users.
- Individuals looking for a more visually-oriented task management system might explore alternatives that offer Kanban boards or calendar views, which can provide a clearer overview of tasks and deadlines.
- Users who prioritize integration with other apps may consider alternatives that seamlessly connect with their existing software ecosystem, allowing for more efficient workflows without the need for manual updates across platforms.
No alternatives guidance available yet.
Software Demo
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How do Todoist and SmartTask Compare on Features?
Total Features | 11 Features | 9 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
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Compare Todoist and SmartTask on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | ✗ No | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | ✗ No | — |
Data Residency | 🌐 Global | 🌐 Global |
Todoist User Reviews & Rating Comparison
User Ratings | No reviews available for the product | |
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Adobe  Amazon  | No Customers information available. |
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Media and Screenshots
Screenshots |  9 Screenshots |  4 Screenshots |
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Videos |  5 Videos |  2 Videos |
Top Alternatives to Todoist and SmartTask in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Todoist or SmartTask?
- Todoist edges out the other on user ratings (4.4 vs -1.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Todoist and SmartTask offer a free trial?
- Todoist offers a free trial. SmartTask does not.
- What is the starting price of Todoist vs SmartTask?
- Todoist starts at $4 /Month. SmartTask starts at $5 /User/Month.
- What are the top alternatives to Todoist?
- Top alternatives to Todoist include Trello, Wrike, Smartsheet, Teamwork, nTask.
- What are the top alternatives to SmartTask?
- Top alternatives to SmartTask include Todoist, Wrike, Smartsheet, TeamGantt, Asana.