Microsoft To Do vs Todoist Comparison
Microsoft To Do
Starting at Contact for pricing
- Freelancers / Consultants
- Large Enterprises
Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and comments. It is a simple and in…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Todoist leads on user satisfaction with a 4.6-star rating across 326 reviews.
Spotsaas Analysis
Microsoft To DoTodoist
The core difference between Microsoft To Do and Todoist lies in their integration capabilities and user interface; Microsoft To Do excels in environments already utilizing Microsoft 365, while Todoist offers a more flexible approach with natural language input for task management. Microsoft To Do is ideal for teams embedded in the Microsoft ecosystem, whereas Todoist suits those seeking a versatile and intuitive task management solution across various platforms.
- Best for users within the Microsoft 365 ecosystem - Simple task management interface - Ideal for small to medium-sized teams - Seamless integration with Outlook and Teams - Suitable for various industries including education and healthcare - Great for project managers and administrative roles
- Flexible and user-friendly task management - Supports natural language input for quick task entry - Designed for medium-sized businesses - Works well across multiple devices - Ideal for project managers and marketing professionals - Offers a simple interface for efficient task organization
Microsoft To Do vs Todoist — at a glance
| Feature | Microsoft To Do | Todoist |
|---|---|---|
| Rating | 4.2 / 5 | 4.6 / 5 |
| Reviews | 84 | 326 |
| Starting price | Contact for pricing | $4 /Month |
| Free trial | No | Yes |
| Free version | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business |
| Category | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | — | Available |
| Support modes | Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, GDPR |
| Data residency | Global | Global |
Key differences between Microsoft To Do and Todoist
- Pricing: Todoist starts at $4 /Month. Microsoft To Do pricing is not publicly listed.
- Free trial: Todoist offers a free trial; Microsoft To Do does not.
- Target audience: Microsoft To Do is built for Freelancers / Consultants and Large Enterprises, while Todoist targets Large Enterprises and Medium Business.
- User satisfaction: Todoist scores higher with a 4.6-star average.
- Deployment: Microsoft To Do supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows; Todoist supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
Microsoft To Do vs Todoist — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Task Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for simple task management within the Microsoft 365 ecosystem.
- You need seamless integration with Microsoft 365 apps like Outlook and Teams.
- Your team prefers a straightforward, user-friendly interface for daily task prioritization.
- You want a free, cross-platform task manager with easy setup and synchronization.
- Your team requires advanced project management features beyond basic task tracking.
- You or your team members do not have or want to use Microsoft accounts.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Microsoft To Do: Best for simple task management within the Microsoft 365 ecosystem. Todoist: Best for flexible, user-friendly task management with natural language input.
Description | Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and ... Read More about Microsoft To Do | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 9.0/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 1-50 employees51-500 employees | 50-500 employeesMedium Business |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Task Management: Microsoft To Do lets you create, organize, and prioritize tasks, helping your team stay focused and efficient. With intuitive lists and deadlines, everyone's objectives remain clear and manageable.
- Smooth Integration: With its integration into the Microsoft 365 ecosystem, To Do works easily with Outlook, Teams, and OneNote. This interconnectedness improves collaboration among team members, making it simpler to share tasks and updates.
- Cross-Device Accessibility: Whether on a desktop, tablet, or smartphone, Microsoft To Do keeps your tasks always at your fingertips. This flexibility means your team can stay productive while on the go or working remotely.
- Task Management: With Todoist, teams can organize tasks and projects in one centralized platform, letting managers assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist's flexible interface adapts to your needs, letting administrators create workflows that improve productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs smoothly across devices, so team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 1-500 employees
- Tech, Marketing, Consulting, Education, Healthcare
- Project Managers, Team Leaders, Administrative Assistants, Freelancers, Students
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Lacks real-time collaboration features — teams needing shared task updates and live task management typically switch to Asana or Monday.com
- Missing integrations with common tools like Slack, Zapier, or project management platforms that competitors offer natively
- No Gantt charts or Kanban boards — users managing complex projects move to Jira, ClickUp, or Trello for visual workflow management
- Lacks real-time collaboration — teams sharing projects need Asana, Monday.com, or Notion for live updates and task assignments
- Missing visual task layouts — users wanting Kanban boards or calendar views switch to Trello, Asana, or Linear for task overview
- Limited third-party integrations — teams relying on Slack, Salesforce, or HubSpot connections need Zapier workarounds or alternative platforms
Software Demo
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How do Microsoft To Do and Todoist Compare on Features?
Total Features | 9 Features | 11 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
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Compare Microsoft To Do and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page | Pricing information not available |  |
Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
|---|---|---|
HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | ✗ No |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✗ No |
Data Residency | 🌐 Global | 🌐 Global |
Microsoft To Do User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users generally appreciate Microsoft To Do for its ease of use and integration but note limitations in offline use and advanced features. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
List of Customers
Customers | No Customers information available. |  Adobe  Amazon  |
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Media and Screenshots
Screenshots | No screenshots available. |  9 Screenshots |
|---|---|---|
Videos |  4 Videos |  5 Videos |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Microsoft To Do or Todoist?
- Todoist edges out the other on user ratings (4.6 vs 4.2). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Microsoft To Do and Todoist offer a free trial?
- Todoist offers a free trial. Microsoft To Do does not.
- What is the starting price of Microsoft To Do vs Todoist?
- Microsoft To Do starts at Contact for pricing. Todoist starts at $4 /Month.
- What are the top alternatives to Microsoft To Do?
- Top alternatives to Microsoft To Do include Todoist, Trello, Wrike, Smartsheet, nTask.
- What are the top alternatives to Todoist?
- Top alternatives to Todoist include Trello, Wrike, Smartsheet, Teamwork, nTask.