Calendly vs Fantastical vs Todoist Comparison
Calendly
Starting at $8 /User/Month
- Free Trial
- Individuals
- Freelancers / Consultants
Calendly is free meeting scheduling software that dramatically increases your booking rates with Web-based meetings, while making it easy to book face-to-face time with busy clients. With Calendly, you can book an appoin…
Fantastical
Starting at $3.33 /Month
- Free Trial
- Medium Business
- Small Business
Fantastical is a cutting-edge calendar and task management app for iOS and Mac devices, designed to streamline meetings, events, and tasks for organisations. With features like customizable widgets, notifications, and ti…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Calendly leads on user satisfaction with a 4.5-star rating across 1,680 reviews.
Calendly vs Fantastical vs Todoist — at a glance
| Feature | Calendly | Fantastical | Todoist |
|---|---|---|---|
| Rating | 4.5 / 5 | 4.4 / 5 | 4.4 / 5 |
| Reviews | 1,680 | 12 | 3,096 |
| Starting price | $8 /User/Month | $3.33 /Month | $4 /Month |
| Free trial | Yes | Yes | Yes |
| Free version | No | No | No |
| Best for | Individuals, Freelancers / Consultants, Large Enterprises | Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Appointment Scheduling Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - iOS, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | — | Available |
| Support modes | Business Hours, Online | Online | Online |
| Certifications | SOC 2, GDPR | — | SOC 2, GDPR |
| Data residency | US | US | Global |
Key differences between Calendly and Fantastical
- Pricing: Calendly starts at $8 /User/Month, while Fantastical starts at $3.33 /Month.
- Target audience: Calendly is built for Individuals and Freelancers / Consultants, while Fantastical targets Medium Business and Small Business.
- User satisfaction: Calendly scores higher with a 4.5-star average.
- Deployment: Calendly supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; Fantastical supports SaaS/Web/Cloud, Mobile - iOS, Installed - Mac.
Compare Calendly vs Fantastical vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Appointment Scheduling Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert |
Biggest differences
Start here before you go deeper into features.
Best for simple, efficient scheduling with strong calendar integrations.
- You need to streamline meeting bookings and reduce scheduling back-and-forth.
- Your team uses multiple calendar platforms and requires seamless integration.
- You want an easy-to-use tool suitable for freelancers, small businesses, and mid-sized teams.
- You require extensive onboarding support and detailed user training.
- Your organization depends on a large marketplace of third-party app integrations.
Medium Business, Small Business
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Calendly typically suits Individuals and Freelancers / Consultants. Fantastical tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Calendly is free meeting scheduling software that dramatically increases your booking rates with Web-based meetings, while making it easy to book face-to-face time with busy clients. With ... Read More about Calendly | Fantastical is a cutting-edge calendar and task management app for iOS and Mac devices, designed to streamline meetings, events, and tasks for organisations. With features like customizable ... Read More about Fantastical | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Entry Level Pricing |
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Free Trial Availability | |||
Spotsaas ScoreWhat's this? ↗ | 9.8/10 | Not Available | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 1-50 employees51-500 employees | — | 50-500 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
No key benefits available yet.
No key benefits available yet.
- Streamlined Task Management: With Todoist, teams can effortlessly organize tasks and projects in one centralized platform, allowing managers to easily assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist’s flexible interface adapts to your needs, empowering administrators to create workflows that enhance productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs seamlessly across devices, ensuring that team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
No best-fit guidance available yet.
No best-fit guidance available yet.
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
No alternatives guidance available yet.
No alternatives guidance available yet.
- Users may seek alternatives to Todoist for enhanced collaboration features, as some projects require more robust team management tools that allow real-time updates and shared task assignments among multiple users.
- Individuals looking for a more visually-oriented task management system might explore alternatives that offer Kanban boards or calendar views, which can provide a clearer overview of tasks and deadlines.
- Users who prioritize integration with other apps may consider alternatives that seamlessly connect with their existing software ecosystem, allowing for more efficient workflows without the need for manual updates across platforms.
Software Demo
Demo |  Calendly has not given any software demo yet If you're the owner of this profile, add your demo.Contact us |
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How do Calendly, Fantastical and Todoist Compare on Features?
Total Features | 10 Features | 6 Features | 11 Features |
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Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Calendly, Fantastical and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | ✗ No | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | — | — |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Calendly vs Fantastical User Reviews & Rating Comparison
User Ratings | |||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users generally praise Calendly for its ease of use, efficient scheduling, and strong calendar integrations, though some find onboarding and advanced features limited. What buyers like
Common complaints
| Buyer sentiment Buyer sentiment is positive across 19 reviews, with strong overall satisfaction. | Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
| No pros or cons available for this product |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers | No Customers information available. | No Customers information available. |  Adobe  Amazon  |
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Media and Screenshots
Screenshots |  1 Screenshots | No screenshots available. |
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Videos | No videos available. |  2 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Calendly or Fantastical?
- Calendly edges out the other on user ratings (4.5 vs 4.4). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Calendly and Fantastical offer a free trial?
- Yes, both Calendly and Fantastical offer a free trial.
- What is the starting price of Calendly vs Fantastical?
- Calendly starts at $8 /User/Month. Fantastical starts at $3.33 /Month.
- What are the top alternatives to Calendly?
- Top alternatives to Calendly include Appointy, Acuity Scheduling, Setmore, Microsoft Bookings, Cogsworth.
- What are the top alternatives to Fantastical?
- Top alternatives to Fantastical include Todoist, TickTick, Calendly, Calendar.AI, TimeSync.