Asana vs Microsoft To Do vs Todoist Comparison
Asana
Starting at $6.92 /user/month
- Free Trial
- Large Enterprises
- Medium Business
Asana is built for the way you work. It gives teams a single place to track work across projects and organize the full stream of activities—from brainstorming new ideas, to moving tasks forward, to updating colleagues ar…
Microsoft To Do
Starting at Contact for pricing
- Freelancers / Consultants
- Large Enterprises
Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and comments. It is a simple and in…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Asana vs Microsoft To Do vs Todoist — at a glance
| Feature | Asana | Microsoft To Do | Todoist |
|---|---|---|---|
| Rating | 4.6 / 5 | 4.6 / 5 | 4.6 / 5 |
| Reviews | 2,428 | 32 | 315 |
| Starting price | $6.92 /user/month | Contact for pricing | $4 /Month |
| Free trial | Yes | No | Yes |
| Free version | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business |
| Category | Project Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | — | Available |
| Support modes | Business Hours, Online | Online | Online |
| Certifications | SOC 2, GDPR, ISO 27001 | SOC 2, HIPAA, GDPR, ISO 27001 | SOC 2, GDPR |
| Data residency | Global | Global | Global |
Key differences between Asana and Microsoft To Do
- Pricing: Asana starts at $6.92 /user/month. Microsoft To Do pricing is not publicly listed.
- Free trial: Asana offers a free trial; Microsoft To Do does not.
- Target audience: Asana is built for Large Enterprises and Medium Business, while Microsoft To Do targets Freelancers / Consultants and Large Enterprises.
- Deployment: Asana supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Microsoft To Do supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows.
Compare Asana vs Microsoft To Do vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Asana, Microsoft To Do vs Todoist: Biggest differences
Start here before you go deeper into features.
Best for teams needing flexible, intuitive project and task management.
- You want a highly customizable workflow adaptable to diverse team needs.
- Your team values strong collaboration tools like comments and real-time updates.
- You need multiple project views including lists, boards, and timelines.
- Your organization requires advanced Agile reporting like BurnUps and sprint metrics.
- You are a very large enterprise needing highly scalable, performance-optimized solutions.
Best for simple task management within the Microsoft 365 ecosystem.
- You need seamless integration with Microsoft 365 apps like Outlook and Teams.
- Your team prefers a straightforward, user-friendly interface for daily task prioritization.
- You want a free, cross-platform task manager with easy setup and synchronization.
- Your team requires advanced project management features beyond basic task tracking.
- You or your team members do not have or want to use Microsoft accounts.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Asana: Best for teams needing flexible, intuitive project and task management. Microsoft To Do: Best for simple task management within the Microsoft 365 ecosystem.
Description | Asana is built for the way you work. It gives teams a single place to track work across projects and organize the full stream of activities—from brainstorming new ideas, to moving tasks ... Read More about Asana | Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and ... Read More about Microsoft To Do | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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SpotScoreWhat's this? ↗ | 9.7/10 | 9.0/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 10-50 employees51-1000 employees | 1-50 employees51-500 employees | 50-500 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Project Management: Asana helps teams organize their tasks and projects in one central location, letting managers track progress and meet deadlines without scattered communications.
- With features like task assignments, comments, and file attachments, Asana helps team members communicate effectively, improving productivity and innovation.
- Customizable Workflows: Whether you're managing marketing campaigns or software development sprints, Asana lets you design workflows that fit your team's specific needs, keeping everyone aligned on project goals.
- Task Management: Microsoft To Do lets you create, organize, and prioritize tasks, helping your team stay focused and efficient. With intuitive lists and deadlines, everyone's objectives remain clear and manageable.
- Smooth Integration: With its integration into the Microsoft 365 ecosystem, To Do works easily with Outlook, Teams, and OneNote. This interconnectedness improves collaboration among team members, making it simpler to share tasks and updates.
- Cross-Device Accessibility: Whether on a desktop, tablet, or smartphone, Microsoft To Do keeps your tasks always at your fingertips. This flexibility means your team can stay productive while on the go or working remotely.
- Task Management: With Todoist, teams can organize tasks and projects in one centralized platform, letting managers assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist's flexible interface adapts to your needs, letting administrators create workflows that improve productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs smoothly across devices, so team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 10 to 1,000 employees
- SaaS, Consulting, Marketing Technology (Martech), Project Management, and E-commerce
- Project Managers, Marketing Coordinators, Product Managers, Team Leads, and Operations Managers
- 1-500 employees
- Tech, Marketing, Consulting, Education, Healthcare
- Project Managers, Team Leaders, Administrative Assistants, Freelancers, Students
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Users may seek alternatives to Asana due to its pricing model, as some teams find it expensive compared to other project management tools that offer similar features at a lower cost.
- Teams requiring more advanced reporting capabilities might explore alternatives, as Asana's reporting features can be limited for larger projects or organizations needing in-depth analytics.
- Organizations with specific workflow needs may look for alternatives that offer greater customization options, allowing them to tailor the platform to fit unique project management requirements more effectively.
- Lacks real-time collaboration features — teams needing shared task updates and live task management typically switch to Asana or Monday.com
- Missing integrations with common tools like Slack, Zapier, or project management platforms that competitors offer natively
- No Gantt charts or Kanban boards — users managing complex projects move to Jira, ClickUp, or Trello for visual workflow management
- Lacks real-time collaboration — teams sharing projects need Asana, Monday.com, or Notion for live updates and task assignments
- Missing visual task layouts — users wanting Kanban boards or calendar views switch to Trello, Asana, or Linear for task overview
- Limited third-party integrations — teams relying on Slack, Salesforce, or HubSpot connections need Zapier workarounds or alternative platforms
Software Demo
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How do Asana, Microsoft To Do and Todoist Compare on Features?
Total Features | 18 Features | 9 Features | 11 Features |
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Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Asana, Microsoft To Do and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Asana, Microsoft To Do vs Todoist: Other Details
Organization Types supported |
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Get help choosing | Get help choosing |
Asana, Microsoft To Do vs Todoist Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✗ No | ✓ Yes |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | ✓ Yes |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | ✓ Yes |
Data Residency | 🌐 Global | 🌐 Global |
Asana vs Microsoft To Do User Reviews & Rating Comparison
User Ratings | |||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights ease of use, collaboration features, and workflow customization, tempered by concerns over learning curve and pricing. What buyers like
Common complaints
| Buyer sentiment Users generally appreciate Microsoft To Do for its ease of use and integration but note limitations in offline use and advanced features. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
Asana, Microsoft To Do and Todoist Customers
Customers |  Vodafone  Deloitte  | No Customers information available. |  Adobe  Amazon  |
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Media and Screenshots
Screenshots |  5 Screenshots | No screenshots available. |
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Videos |  3 Videos |  4 Videos |
Alternatives to Asana, Microsoft To Do, Todoist
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Asana or Microsoft To Do?
- Asana and Microsoft To Do are closely matched with equal user ratings of 4.6. The right choice depends on your team size, budget, and specific Task Management Software needs.
- Do Asana and Microsoft To Do offer a free trial?
- Asana offers a free trial. Microsoft To Do does not.
- What is the starting price of Asana vs Microsoft To Do?
- Asana starts at $6.92 /user/month. Microsoft To Do starts at Contact for pricing.
- What are the top alternatives to Asana?
- Top alternatives to Asana include Quickbase, monday Work Management, Smartsheet, ClickUp, Clarizen One.
- What are the top alternatives to Microsoft To Do?
- Top alternatives to Microsoft To Do include Todoist, PAZO, Sunsama, Week Plan, HeySpace.