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Square Payroll - Payroll Software

Detailed Review of Square Payroll - Payroll Software Software 2025

Streamline your payroll with ease.

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Starts from $34/User/Month

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What is Square Payroll?

Square Payroll is our new, easy-to-use payroll software that integrates with your existing payroll provider. It helps you pay employees faster, keep better track of hours worked, and outsource the labor-intensive parts of running a business.

Pricing

  • Starts from $34/User/Month

  • Free Trial available

Customer Type

  • Large Enterprises

  • Medium Business

  • Small Business

Platform Type

  • SaaS/Web/Cloud

  • Mobile - Android

  • Mobile - iOS

Square Payroll software demo

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Square Payroll was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.

Who Should Use Square Payroll?

  • employee count

    Employee count: 1–100 employees

  • industries

    Industries: Retail, food service, salons, hospitality, and other service-based small businesses

  • Job titles

    Job Titles: Business Owners, Payroll Managers, Accountants, Restaurant Managers, and HR Assistants

What are the key benefits of using Square Payroll?

  • Seamless Integration with Square POS: Syncs easily with Square’s point-of-sale system, making it ideal for hourly or tipped workers in service industries.

  • Contractor & Employee Support: Easily pay W-2 employees and 1099 contractors with direct deposit and generate tax forms from a single dashboard.

  • Seamless Integration with Square POS: Syncs easily with Square’s point-of-sale system, making it ideal for hourly or tipped workers in service industries.

Explanation of Square Payroll Key Features

  • 401(k) Tracking

    Square Payroll 401(k) Tracking allows employers to easily manage employee retirement contributions through seamless integration with supported 401(k) plan providers. This feature ensures automatic, accurate deductions from each payroll cycle, tracks employer matching, and stays compliant with IRS contribution limits. It provides clear reporting for both employers and employees, helping businesses support long-term financial wellness while reducing manual work and maintaining up-to-date retirement records.

  • Attendance Tracking

    Square Payroll Attendance Tracking supports accurate and efficient recording of employee work hours, enabling seamless integration with payroll processing. With features that allow clock-in and clock-out directly from the mobile app or POS system, it ensures time data is captured in real-time. This reduces payroll errors, simplifies overtime calculation, and enforces compliance with wage laws, giving businesses a reliable way to manage workforce time tracking.

  • Benefits Management

    Square Payroll Benefits Management enables employers to offer and administer a range of employee benefits, such as health insurance and retirement savings plans, through a user-friendly interface. It ensures benefit deductions are automatically reflected in payroll and allows employees to enroll and view their benefits via the platform. This integration reduces administrative overhead, ensures compliance, and improves the employee experience by promoting benefit transparency.

  • Check Printing

    Square Payroll Check Printing allows businesses to generate and distribute physical paychecks for employees who prefer paper payments. Integrated with the payroll system, it ensures checks include all necessary details such as gross pay, deductions, and net pay. This feature is especially useful for businesses that manage a mix of payment preferences, and it maintains a professional and compliant approach to wage distribution.

  • Compensation Management

    Square Payroll Compensation Management gives employers the ability to manage base salaries, hourly wages, and bonuses in a centralized platform. It provides visibility into pay structure, supports adjustments for raises or performance-based compensation, and automatically incorporates changes into payroll calculations. This feature ensures transparency and accuracy, helping businesses uphold equitable compensation practices while simplifying the ongoing task of managing diverse pay arrangements.

  • Deductions Management

    Square Payroll Deductions Management automates the calculation and application of both mandatory and voluntary payroll deductions. This includes taxes, benefits premiums, garnishments, and retirement contributions. It ensures each deduction is accurately processed per pay cycle, aligned with applicable laws and employee selections. The feature provides detailed summaries for employers and employees alike, simplifying compliance and supporting transparent, accurate financial tracking within payroll operations.

  • Direct Deposit

    Square Payroll Direct Deposit streamlines employee payments by enabling automatic transfer of wages into employee bank accounts on payday. This secure and efficient feature eliminates the need for paper checks, supports multiple bank accounts if required, and ensures timely processing. Integrated directly with payroll runs, it reduces administrative effort, minimizes errors, and provides a smooth, digital payment experience that benefits both employers and employees.

  • Leave Tracking (Vacation)

    Square Payroll Leave Tracking (Vacation) offers a built-in solution for monitoring employee paid time off, including vacation days, sick leave, and personal time. Employers can configure leave policies, track accruals, and approve requests within the system. The feature ensures leave is reflected in payroll calculations accurately, provides visibility to employees on their balances, and supports planning and compliance with workplace leave regulations.

  • Multi-country

    Square Payroll Multi-country functionality is designed for businesses operating in multiple countries, allowing them to manage international payroll within a unified platform. It supports compliance with local labor laws, tax regulations, and currency requirements. By centralizing global payroll processes, it simplifies operations, reduces legal risks, and ensures accurate payments to international teams while maintaining visibility and control across different jurisdictions.

  • Self Service Portal

    Square Payroll Self Service Portal empowers employees to access their payroll information securely and independently. Employees can view pay stubs, tax documents, direct deposit details, and benefits information through a user-friendly dashboard. This reduces HR workload, improves data transparency, and allows employees to make updates to personal information, ensuring payroll accuracy while enhancing overall satisfaction and engagement.

  • Tax Management

    Square Payroll Tax Management takes the complexity out of tax compliance by automatically calculating, withholding, filing, and paying payroll taxes at the federal, state, and local levels. The feature stays current with changing tax regulations and ensures all filings and payments are made on time. Employers benefit from reduced risk of penalties, while employees receive accurate withholding reflected in their pay statements and year-end forms.

  • W-2 Preparation

    Square Payroll W-2 Preparation simplifies the year-end tax process by generating IRS-compliant W-2 forms based on payroll data collected throughout the year. These forms are automatically distributed to employees and submitted to relevant tax authorities. The feature ensures accuracy in wage and tax reporting, supports electronic and printed formats, and helps employers stay compliant with filing deadlines with minimal administrative effort.

  • Wage Garnishment

    Square Payroll Wage Garnishment automates the deduction and processing of court-ordered wage garnishments, including child support, tax levies, and other legal obligations. This feature ensures deductions are made in accordance with federal and state laws and prioritized correctly if multiple orders are in place. Integrated into payroll runs, it maintains accurate records, protects employers from liability, and ensures that garnishments are handled legally and consistently.

What is the pricing of Square Payroll?

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Free Trial

  • Yes, It's available

Square Payroll Pricing

  • Starts from $34/User/Month

Pricing Model

  • Free trial

  • Paid Plans (Subscription )

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Screenshots of the Square Payroll Pricing Page

Disclaimer: Pricing information for Square Payroll is provided by the software vendor or sourced from publicly accessible materials. Final cost negotiations and purchasing must be handled directly with the seller. For the latest information on pricing, visit website. Pricing information was last updated on .

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Why users might consider alternative to Square Payroll?

  • Businesses already using Square for POS may seek deeper payroll integrations or industry-specific HR features.

  • Employers needing more advanced reporting, analytics, or benefits management might explore broader HR platforms.

  • Companies managing multi-state or international employees could require tools with expanded compliance capabilities.

  • Firms wanting customizable workflows, performance tracking, or applicant tracking may consider full HR suites.

  • Organizations with complex payroll structures (e.g., commissions, unions) might look for specialized payroll solutions.

  • Users needing broader accounting or ERP system integrations may opt for platforms beyond Square’s ecosystem.

Square Payroll Reviews & Ratings

3.9

Very Good

Based on 586 ratings & 0 reviews

Expert's Review

Square Payroll delivers a clean, efficient, and straightforward solution for small to medium-sized businesses looking to streamline payroll operations. I was especially impressed by how easily it integrates with existing providers and simplifies time tracking and payment processes. Its automation features save countless hours and minimize compliance risks, making ...Read more

What are the Pros and Cons of Square Payroll?

  • Square Payroll integrates effortlessly with existing payroll providers, making it an ideal plug-and-play solution without the need for major system overhauls.

  • Its simple and intuitive design makes payroll management easy even for business owners or HR teams with limited technical expertise.

  • Built-in time tracking allows accurate logging of hours worked, which improves payroll precision and reduces manual errors.

  • The platform accelerates employee payments, helping businesses meet payment deadlines and improve worker satisfaction.

  • While great for small businesses, it may lack some of the advanced reporting, analytics, or customization features needed by larger enterprises.

  • Full functionality may be best realized when used within the broader Square ecosystem, limiting flexibility for companies using other systems.

Square Payroll Support Options

Customer Service

Business Hours

Location

California, United States

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

Square Payroll is a Payroll Software. Square Payroll offers Wage Garnishment, W-2 Preparation, Leave Tracking (Vacation), Self Service Portal, Multi-country and many more functionalities.

Some top alternatives to Square Payroll includes Paychex Flex, Freshbooks, PaymentEvolution, Gusto and Quikchex.

Yes, Square Payroll provides API.

Yes, Square Payroll provides a mobile app.

Square Payroll is located in California, United States

Square Payroll offers Free Trial, Subscription pricing models

We don't have information regarding integrations of the Square Payroll as of now.

The starting price of Square Payroll is $34/User/Month

This software is researched and edited by

Rajat Gupta is the founder of Spotsaas, where he reviews and compares software tools that help businesses work smarter. Over the past two years, he has analyzed thousands of products across CRM, HR, AI, and finance — combining real-world research with a strong foundation in commerce and the CFA program. He's especially curious about AI, automation, and the future of work tech. Outside of SpotSaaS, you'll find him on a badminton court or tracking the stock market.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

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