Expend

Card Spending Tracker

Expend’s Card Spending Tracker provides organizations with real-time insights into employee card transactions by automatically capturing and categorizing expenses. It links purchases to individual users and budgets, helping enforce policies and track trends. This tool reduces reconciliation workload, increases transparency, and gives finance teams complete oversight over company-wide spending activity for improved financial control.

Expense Approval

Expend’s Expense Approval feature streamlines the process of verifying and authorizing submitted expenses through customizable workflows. Approvers can review supporting documents, validate entries, and accept or reject claims based on defined criteria. This automation ensures adherence to policy, speeds up reimbursement cycles, and reduces errors while maintaining a complete audit trail for compliance.

Mileage Tracking

Mileage Tracking in Expend enables users to record business travel distance manually or via location tracking. The feature calculates reimbursements based on pre-set mileage rates, ensuring consistency and accuracy. Integrated approval flows and automatic calculations reduce administrative tasks, improve policy compliance, and simplify mileage claim management for both employees and finance teams.

Multi-level Approval

Expend offers Multi-level Approval workflows that route expense reports through multiple reviewers depending on factors like expense value, department, or role. This layered authorization structure ensures that high-value or sensitive claims receive adequate oversight. It enhances compliance, improves governance, and provides visibility across approval stages while reducing financial risk and unauthorized spending.

Multiple Reporting Currency

Expend’s Multiple Reporting Currency feature supports global teams by allowing expense entries in various currencies. It uses real-time exchange rates to convert amounts into a base currency for consistent reporting. This simplifies international expense tracking, improves financial accuracy, and helps multinational organizations consolidate financial data without manual conversion efforts.

Receipt Management

With Expend’s Receipt Management system, users can upload and attach receipts to corresponding expense entries using their mobile devices or desktop. This centralized digital repository improves accessibility, enforces documentation compliance, and enhances audit readiness. It eliminates the need for paper storage while supporting faster verification and streamlined expense processing for finance teams.

Receipt Scanner

Expend’s Receipt Scanner uses OCR (Optical Character Recognition) to automatically extract data from uploaded receipts, such as date, amount, and vendor. This information is used to pre-fill expense forms, minimizing manual input and reducing errors. The feature enhances speed, accuracy, and user experience in managing expense submissions and documentation.

Reconciliation Summary

The Reconciliation Summary in Expend provides finance teams with a consolidated view of expenses, card transactions, and receipt data. It highlights unmatched items, pending approvals, and discrepancies for review. This feature streamlines the reconciliation process, promotes financial accuracy, and ensures alignment between recorded expenses and actual financial transactions.

Reimbursement Management

Expend’s Reimbursement Management automates the tracking and processing of approved employee expenses for timely payment. Once expenses are validated, the platform ensures quick and accurate reimbursement. This enhances employee satisfaction, improves operational efficiency, and ensures that all disbursements are aligned with company policies and financial controls.

Spend Control

Expend’s Spend Control feature enables businesses to set and enforce spending limits, approval rules, and real-time alerts. It monitors expenses across teams and departments, flags policy violations, and prevents overspending. This helps organizations maintain budget discipline, allocate resources more effectively, and ensure financial accountability across all levels of spending.

Third-party Integration

Expend supports seamless Third-party Integration with popular accounting, payroll, and ERP platforms. These integrations enable real-time data syncing, eliminate redundant data entry, and create a cohesive ecosystem for financial management. Businesses benefit from improved accuracy, automation, and reduced administrative workload across interconnected financial processes.

Time & Expense Tracking

Time & Expense Tracking in Expend allows users to log hours worked along with associated expenses for specific tasks or projects. This dual-tracking capability supports accurate billing, project cost estimation, and profitability analysis. It benefits service-based businesses by centralizing time and cost data in a single, streamlined workflow.