Coupa Expense Management

Card Spending Tracker

The Card Spending Tracker in Coupa Expense Management monitors corporate card usage by automatically capturing, categorizing, and reconciling transactions. It enhances visibility into individual and departmental spending, helps identify policy violations, and streamlines expense reporting. Finance teams benefit from improved oversight, quicker reviews, and reduced reconciliation effort through seamless integration.

Expense Approval

Coupa Expense Management automates the expense approval process with configurable workflows tailored to company policies. Managers can review, approve, or reject expenses with full visibility into supporting data. This feature reduces delays, increases compliance, and provides an auditable trail, ensuring transparency and efficiency throughout the expense lifecycle.

Mileage Tracking

Mileage Tracking in Coupa Expense Management enables users to log business travel distances accurately. Integrated with maps or manually entered, mileage is converted into reimbursable expenses based on company-defined rates. This ensures fair reimbursements, reduces administrative burden, and supports compliance by documenting travel routes and purposes.

Multi-level Approval

Coupa Expense Management supports Multi-level Approval workflows that route expenses through multiple approvers based on amount, department, or policy. This layered approach increases accountability and oversight for larger or complex claims. It ensures each transaction is properly reviewed, enhancing control and reducing financial risk across the organization.

Multiple Reporting Currency

Multiple Reporting Currency in Coupa Expense Management allows users to submit and report expenses in various global currencies. The system automatically converts them into the organization’s base currency using real-time rates. This simplifies international business operations, ensures consistency in reporting, and reduces errors in foreign exchange calculations.

Receipt Management

Coupa Expense Management provides centralized Receipt Management where users can upload, store, and attach receipts to expense reports. This feature ensures policy compliance, simplifies audits, and eliminates lost receipts. Digital receipt tracking improves record accuracy and enables faster review and approval of submitted expenses.

Receipt Scanner

The Receipt Scanner in Coupa Expense Management uses OCR (Optical Character Recognition) to automatically extract relevant information—such as vendor, date, and amount—from uploaded receipts. This minimizes manual data entry, reduces errors, and accelerates the expense reporting process, giving users and approvers a more streamlined workflow.

Reimbursement Management

Coupa Expense Management automates Reimbursement Management by tracking approved expenses and initiating timely payouts to employees. This ensures that reimbursements comply with policy, are processed efficiently, and maintain financial transparency. It enhances employee satisfaction by minimizing delays and guarantees financial compliance with internal and external regulations.

Spend Control

Spend Control in Coupa Expense Management empowers organizations to proactively monitor and limit expenditures by setting budget thresholds and spending policies. Real-time alerts and analytics help prevent overspending and enforce compliance. This feature ensures financial discipline, improves cost visibility, and enhances strategic budgeting efforts across departments.

Tax Claim

Tax Claim functionality in Coupa Expense Management identifies reclaimable tax amounts such as VAT or GST on eligible expenses. It automates calculation and reporting processes to ensure compliance and maximize recoverable amounts. This feature simplifies international tax management and reduces the administrative effort involved in filing claims.

Third-party Integration

Coupa Expense Management supports seamless Third-party Integration with major ERP, HR, and accounting systems. This interoperability ensures synchronized data flows across platforms, reduces manual entry, and enhances reporting accuracy. It streamlines financial operations by embedding expense management within broader enterprise ecosystems for better efficiency.

Time & Expense Tracking

Time & Expense Tracking in Coupa Expense Management allows users to log hours worked alongside expense entries. This integrated approach ensures accurate client billing, project costing, and resource allocation. It simplifies timekeeping, improves visibility into labor-related expenses, and ensures end-to-end tracking of billable and non-billable work.