Sunsama vs SmartTask vs Todoist Comparison
Sunsama
Starting at $16 /Month
- Free Trial
- Large Enterprises
- Medium Business
SunSama is a collaborative task management software that provides an efficient way for task management in project and activity-based work. SunSama can be integrated with other Microsoft Office system applications using i…
SmartTask
Starting at $5 /User/Month
- Large Enterprises
- Medium Business
SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, SmartTask simplifies the way you…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Sunsama leads on user satisfaction with a 4.2-star rating across 37 reviews.
Sunsama vs SmartTask vs Todoist — at a glance
| Feature | Sunsama | SmartTask | Todoist |
|---|---|---|---|
| Rating | 4.2 / 5 | — | 4.4 / 5 |
| Reviews | 37 | — | 3,096 |
| Starting price | $16 /Month | $5 /User/Month | $4 /Month |
| Free trial | Yes | No | Yes |
| Free version | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Task Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | — | Available | Available |
| Support modes | 24/7 (Live rep), Business Hours, Online | Online | Online |
| Certifications | SOC 2, GDPR | — | SOC 2, GDPR |
| Data residency | US | Global | Global |
Key differences between Sunsama and SmartTask
- Pricing: Sunsama starts at $16 /Month, while SmartTask starts at $5 /User/Month.
- Free trial: Sunsama offers a free trial; SmartTask does not.
- Deployment: Sunsama supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; SmartTask supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Compare Sunsama vs SmartTask vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Task Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Biggest differences
Start here before you go deeper into features.
Best for Microsoft Office teams needing simple, collaborative task management.
- Your team heavily uses Microsoft Office applications and needs seamless integration.
- You want an intuitive, easy-to-use interface for daily task planning and prioritization.
- Your organization is a mid-sized SaaS, consulting, or project management team (11-500 employees).
- Your team does not use Microsoft Office tools or prefers non-Microsoft ecosystems.
- You are a small startup with a tight budget seeking low-cost or free task management.
Large Enterprises, Medium Business, Small Business
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Sunsama typically suits Large Enterprises and Medium Business. SmartTask tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | SunSama is a collaborative task management software that provides an efficient way for task management in project and activity-based work. SunSama can be integrated with other Microsoft ... Read More about Sunsama | SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, ... Read More about SmartTask | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Spotsaas ScoreWhat's this? ↗ | 8.9/10 | 8.1/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 11-50 employees51-500 employees | — | 50-500 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Daily Planning: With Sunsama, you can effortlessly organize your day by integrating tasks from various platforms into one intuitive interface. This means no more jumping between apps—everything you need is right at your fingertips.
- Enhanced Team Collaboration: Managers will appreciate how Sunsama fosters seamless communication within teams. By sharing daily plans, everyone stays aligned on priorities and deadlines, leading to increased accountability and cohesion.
- Focus on What Matters: Sunsama encourages users to prioritize their most important tasks each day. This focus not only boosts individual productivity but also empowers teams to achieve collective goals efficiently.
No key benefits available yet.
- Streamlined Task Management: With Todoist, teams can effortlessly organize tasks and projects in one centralized platform, allowing managers to easily assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist’s flexible interface adapts to your needs, empowering administrators to create workflows that enhance productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs seamlessly across devices, ensuring that team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 11 to 500 employees
- SaaS, Consulting, Project Management, and Marketing Technology
- Project Managers, Team Leads, Product Managers, and Marketing Specialists
No best-fit guidance available yet.
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Users may seek alternatives if they find Sunsama's interface less intuitive or challenging to navigate, prompting a desire for a more user-friendly experience with simpler task management features.
- Some individuals might be looking for more robust integration options with other productivity tools, as they require seamless connections to various apps for a streamlined workflow.
- Budget-conscious users could consider alternatives if Sunsama's pricing does not align with their financial constraints or if they believe they can find similar functionalities at a lower cost.
No alternatives guidance available yet.
- Users may seek alternatives to Todoist for enhanced collaboration features, as some projects require more robust team management tools that allow real-time updates and shared task assignments among multiple users.
- Individuals looking for a more visually-oriented task management system might explore alternatives that offer Kanban boards or calendar views, which can provide a clearer overview of tasks and deadlines.
- Users who prioritize integration with other apps may consider alternatives that seamlessly connect with their existing software ecosystem, allowing for more efficient workflows without the need for manual updates across platforms.
Software Demo
Demo |
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How do Sunsama, SmartTask and Todoist Compare on Features?
Total Features | 10 Features | 9 Features | 11 Features |
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Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Sunsama, SmartTask and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | — |
ISO 27001 | ✗ No | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | — |
Audit Logs | — | — |
Data Residency | 🇺🇸 US | 🌐 Global |
Sunsama vs SmartTask User Reviews & Rating Comparison
User Ratings | No reviews available for the product | ||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users appreciate Sunsama’s ease of use and Microsoft Office integration but note limitations for non-Office users and pricing concerns for smaller teams. What buyers like
Common complaints
| What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Uber  Hubspot  Spotify | No Customers information available. |  Adobe  Amazon  |
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Media and Screenshots
Screenshots |  3 Screenshots |  4 Screenshots |
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Videos |  2 Videos |  2 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Sunsama or SmartTask?
- Sunsama edges out the other on user ratings (4.2 vs -1.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Sunsama and SmartTask offer a free trial?
- Sunsama offers a free trial. SmartTask does not.
- What is the starting price of Sunsama vs SmartTask?
- Sunsama starts at $16 /Month. SmartTask starts at $5 /User/Month.
- What are the top alternatives to Sunsama?
- Top alternatives to Sunsama include Todoist, Wrike, Smartsheet, Asana, nTask.
- What are the top alternatives to SmartTask?
- Top alternatives to SmartTask include Todoist, Wrike, Smartsheet, TeamGantt, Asana.