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Sunsama vs Microsoft To Do vs Todoist Comparison

Last updated:

Sunsama

5.0(2 reviews)

Starting at $16 /Month

  • Free Trial
  • Large Enterprises
  • Medium Business

Sunsama is a daily planning tool for individual knowledge workers and small teams who want to consolidate tasks from multiple sources — Asana, Trello, GitHub, Notion, Slack — into a single structured day plan. It prompts…

Microsoft To Do

4.6(32 reviews)

Starting at Contact for pricing

  • Freelancers / Consultants
  • Large Enterprises

Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and comments. It is a simple and in…

Todoist

4.6(315 reviews)

Starting at $4 /Month

  • Free Trial
  • Large Enterprises
  • Medium Business

Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…

Sunsama leads on user satisfaction with a 5.0-star rating across 2 reviews.

Sunsama vs Microsoft To Do vs Todoist — at a glance

FeatureSunsamaMicrosoft To DoTodoist
Rating5.0 / 54.6 / 54.6 / 5
Reviews232315
Starting price$16 /MonthContact for pricing$4 /Month
Free trial Yes No Yes
Free version No No No
Best forLarge Enterprises, Medium Business, Small BusinessFreelancers / Consultants, Large Enterprises, Medium BusinessLarge Enterprises, Medium Business, Small Business
CategoryTask Management SoftwareTask Management SoftwareTask Management Software
PlatformsSaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - MacSaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - WindowsSaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac
APIAvailable
Support modes24/7 (Live rep), Business Hours, OnlineOnlineOnline
CertificationsSOC 2, GDPRSOC 2, HIPAA, GDPR, ISO 27001SOC 2, GDPR
Data residencyUSGlobalGlobal

Key differences between Sunsama and Microsoft To Do

  • Pricing: Sunsama starts at $16 /Month. Microsoft To Do pricing is not publicly listed.
  • Free trial: Sunsama offers a free trial; Microsoft To Do does not.
  • Target audience: Sunsama is built for Large Enterprises and Medium Business, while Microsoft To Do targets Freelancers / Consultants and Large Enterprises.
  • User satisfaction: Sunsama scores higher with a 5.0-star average.
  • Deployment: Sunsama supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Microsoft To Do supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows.

Compare Sunsama vs Microsoft To Do vs Todoist — and walk away knowing which one fits.

01

Which tool fits your team best

02

Which is actually cheaper for your team size

03

Where each product wins, per real buyers

Most Task Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.

Sunsama - Task Management Software
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Microsoft To Do - Task Management Software
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Biggest differences

Start here before you go deeper into features.

Sunsama

Best for Microsoft Office teams needing simple, collaborative task management.

Choose if
  • Your team heavily uses Microsoft Office applications and needs seamless integration.
  • You want an intuitive, easy-to-use interface for daily task planning and prioritization.
  • Your organization is a mid-sized SaaS, consulting, or project management team (11-500 employees).
Consider alternatives if
  • Your team does not use Microsoft Office tools or prefers non-Microsoft ecosystems.
  • You are a small startup with a tight budget seeking low-cost or free task management.

Microsoft To Do

Best for simple task management within the Microsoft 365 ecosystem.

Choose if
  • You need seamless integration with Microsoft 365 apps like Outlook and Teams.
  • Your team prefers a straightforward, user-friendly interface for daily task prioritization.
  • You want a free, cross-platform task manager with easy setup and synchronization.
Consider alternatives if
  • Your team requires advanced project management features beyond basic task tracking.
  • You or your team members do not have or want to use Microsoft accounts.

Todoist

Best for flexible, user-friendly task management with natural language input.

Choose if
  • You need a simple, intuitive interface for managing tasks across devices.
  • You want quick task entry using smart natural language processing.
  • Your team size is medium (50-500 employees) and requires basic project management.
Consider alternatives if
  • You require advanced project management features like Kanban boards.
  • You need highly customizable workflows beyond Todoist’s simpler interface.

Sunsama: Best for Microsoft Office teams needing simple, collaborative task management. Microsoft To Do: Best for simple task management within the Microsoft 365 ecosystem.

Description

Sunsama is a daily planning tool for individual knowledge workers and small teams who want to consolidate tasks from multiple sources — Asana, Trello, GitHub, Notion, Slack — into a single ... Read More about Sunsama

Microsoft To-Do helps you easily organize your tasks and plans in one place. It makes it easy to keep track of your projects and organize your tasks with reminders, follow-ups, notes and ... Read More about Microsoft To Do

Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist

Entry Level Pricing

  • Starts from $16 , Billed Yearly
  • Not Available
  • Starts from $4 , Billed Yearly

Free Trial Availability

  • No free trial

SpotScore

What's this? ↗

8.9/10

9.0/10

9.8/10

User Ratings

Based on verified Spotsaas reviews

4.59

(32)

4.63

(315)

Best Company Size

11-50 employees51-500 employees
1-50 employees51-500 employees
50-500 employeesMedium Business
Get pricing help
Get pricing help

Where each option fits best

See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.

Based on buyer reviews and verified product data collected by Spotsaas.

Strengths

Key strengths

Sunsama

  • Simplified Daily Planning: With Sunsama, you can easily organize your day by integrating tasks from various platforms into one intuitive interface. This means no more jumping between apps—everything you need is in one place.
  • Team Collaboration: Managers will appreciate how Sunsama builds smooth communication within teams. By sharing daily plans, everyone stays aligned on priorities and deadlines, increasing accountability and cohesion.
  • Focus on What Matters: Sunsama helps users prioritize their most important tasks each day. This focus not only boosts individual productivity but also helps teams achieve collective goals efficiently.

Microsoft To Do

  • Task Management: Microsoft To Do lets you create, organize, and prioritize tasks, helping your team stay focused and efficient. With intuitive lists and deadlines, everyone's objectives remain clear and manageable.
  • Smooth Integration: With its integration into the Microsoft 365 ecosystem, To Do works easily with Outlook, Teams, and OneNote. This interconnectedness improves collaboration among team members, making it simpler to share tasks and updates.
  • Cross-Device Accessibility: Whether on a desktop, tablet, or smartphone, Microsoft To Do keeps your tasks always at your fingertips. This flexibility means your team can stay productive while on the go or working remotely.

Todoist

  • Task Management: With Todoist, teams can organize tasks and projects in one centralized platform, letting managers assign responsibilities and track progress in real-time.
  • Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist's flexible interface adapts to your needs, letting administrators create workflows that improve productivity.
  • Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs smoothly across devices, so team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit

Best fit

Sunsama

  • 11 to 500 employees
  • SaaS, Consulting, Project Management, and Marketing Technology
  • Project Managers, Team Leads, Product Managers, and Marketing Specialists

Microsoft To Do

  • 1-500 employees
  • Tech, Marketing, Consulting, Education, Healthcare
  • Project Managers, Team Leaders, Administrative Assistants, Freelancers, Students

Todoist

  • 50 to 500 employees.
  • Project Management, Marketing, Consulting, SaaS, Technology.
  • Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Watchouts

Reasons buyers look elsewhere

Sunsama

  • Interface complexity slows adoption for teams accustomed to simpler task managers like Todoist or Microsoft To Do
  • Limited native integrations with accounting software (QuickBooks, Xero) and CRM platforms require manual workarounds or third-party connectors
  • Pricing at $40/user/month exceeds budget for small teams; competitors like Asana ($10.99/user/month) and Monday.com ($8/user/month) offer lower entry points

Microsoft To Do

  • Lacks real-time collaboration features — teams needing shared task updates and live task management typically switch to Asana or Monday.com
  • Missing integrations with common tools like Slack, Zapier, or project management platforms that competitors offer natively
  • No Gantt charts or Kanban boards — users managing complex projects move to Jira, ClickUp, or Trello for visual workflow management

Todoist

  • Lacks real-time collaboration — teams sharing projects need Asana, Monday.com, or Notion for live updates and task assignments
  • Missing visual task layouts — users wanting Kanban boards or calendar views switch to Trello, Asana, or Linear for task overview
  • Limited third-party integrations — teams relying on Slack, Salesforce, or HubSpot connections need Zapier workarounds or alternative platforms

Software Demo

Demo

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How do Sunsama, Microsoft To Do and Todoist Compare on Features?

Total Features

10 Features

9 Features

11 Features

Unique Features

No unique features

No unique features

No unique features

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Get Quote

Compare Sunsama, Microsoft To Do and Todoist on pricing

Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.

Pricing Option

        Starting From

        • $16 , Billed Yearly
        • Not Available
        • $4 , Billed Yearly

        Pricing Plans

        • Sunsama

          • Plan day

          • Post a daily standup

          • Stay focused on a task

          Show more +

        • Not Available
        • Free

          • 5 active projects

          • 5 collaborators per project

          • 5 MB file uploads

          Show more +

        • Pro

          • 300 active projects

          • 25 collaborators per project

          • 100 MB file uploads

          Show more +

        • Business

          • Includes features of Pro plan, plus

          • 500 active projects per member

          • 50 people per project

          Show more +

        Pricing Page

        Sunsama pricing

        Pricing information not available

        Todoist pricing

        Other Details

        Organization Types supported

        • Large Enterprises
        • Medium Business
        • Small Business
        • Individuals
        • Freelancers
        • Large Enterprises
        • Medium Business
        • Small Business
        • Individuals
        • Freelancers
        • Large Enterprises
        • Medium Business
        • Small Business
        • Individuals
        • Freelancers

        Platforms Supported

        • Browser Based (Cloud)
        • Mobile - Android
        • Mobile - iOS
        • Installed - Windows
        • Installed - Mac
        • Mobile - Windows
        • Mobile - BlackBerry
        • Browser Based (Cloud)
        • Browser Based (Cloud)
        • Mobile - Android
        • Mobile - iOS
        • Installed - Windows
        • Installed - Mac
        • Mobile - Windows
        • Mobile - BlackBerry
        • Browser Based (Cloud)
        • Browser Based (Cloud)
        • Mobile - Android
        • Mobile - iOS
        • Installed - Windows
        • Installed - Mac
        • Mobile - Windows
        • Mobile - BlackBerry
        • Browser Based (Cloud)

        Modes of support

        • 24/7 (Live rep)
        • Business Hours
        • Online
        • 24/7 (Live rep)
        • Business Hours
        • Online
        • 24/7 (Live rep)
        • Business Hours
        • Online

        API Support

        • Not Available
        • Not Available
        • Available
        Get help choosing
        Get help choosing

        Security & Compliance

        Certifications, data handling, and security controls for IT and compliance evaluators.

        SOC 2

        ✓ Yes
        ✓ Yes

        HIPAA

        ✗ No
        ✓ Yes

        GDPR

        ✓ Yes
        ✓ Yes

        ISO 27001

        ✗ No
        ✓ Yes

        Single Sign-On (SSO)

        ✓ Yes
        ✓ Yes

        Multi-Factor Auth (MFA)

        ✓ Yes
        ✓ Yes

        Data Encryption

        ✓ Yes
        ✓ Yes

        Audit Logs

        ✓ Yes

        Data Residency

        🇺🇸 US
        🌐 Global

        Sunsama vs Microsoft To Do User Reviews & Rating Comparison

        User Ratings

        Rating Distribution

        2

        0

        0

        0

        0

        38

        1

        3

        0

        0

        280

        38

        5

        0

        3

        Spotsaas Editor’s POV generated by AI

        Buyer sentiment

        Users appreciate Sunsama’s ease of use and Microsoft Office integration but note limitations for non-Office users and pricing concerns for smaller teams.

        What buyers like

        • Ease of use
        • Integration with Microsoft Office
        • Improved team collaboration

        Common complaints

        • Dependency on Microsoft Office
        • Pricing for small businesses

        Buyer sentiment

        Users generally appreciate Microsoft To Do for its ease of use and integration but note limitations in offline use and advanced features.

        What buyers like

        • Ease of use
        • Integration with Microsoft apps
        • Cross-device accessibility

        Common complaints

        • Offline functionality limitations
        • Lack of advanced features

        Buyer sentiment

        Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve.

        What buyers like

        • Ease of use
        • Cross-platform synchronization
        • Natural language task entry

        Common complaints

        • Limited advanced features
        • Learning curve for shortcuts and input methods

        Pros and Cons

        • Seamless integration with Microsoft Office applications

        • Intuitive and easy-to-use interface

        • Effective task organization that improves team collaboration

        • Heavy reliance on Microsoft Office limits usability for non-Office users

        • Subscription pricing may be expensive for small businesses

        • Seamless integration with Microsoft 365 apps like Outlook and Teams

        • Cross-platform accessibility across Windows, macOS, iOS, and Android

        • User-friendly interface with features like 'My Day' for daily task prioritization

        • Limited offline functionality with no reminders or sync delays

        • Lack of advanced features compared to competitors like Asana or Wrike

        • Intuitive and user-friendly interface for all skill levels

        • Cross-platform synchronization across desktop, mobile, and web

        • Smart natural language processing for quick task entry and scheduling

        • Lacks some advanced features compared to competitors, such as Kanban boards

        • Learning curve for keyboard shortcuts and natural language input for new users

        Positive Reviews

        No reviews available for the product

        No reviews available for the product

        No reviews available for the product

        Used Sunsama, Microsoft To Do, or Todoist? Tell buyers what actually differs.

        List of Customers

        Customers

        Uber

        Uber

        Hubspot

        Hubspot

        Spotify

        Spotify

        No Customers information available.

        Adobe

        Adobe

        Amazon

        Amazon

        Facebook

        Facebook

        Media and Screenshots

        Screenshots

        Sunsama screenshot

        3 Screenshots

        No screenshots available.

        Videos

        video-0

        2 Videos

        video-0

        4 Videos

        Alternatives

        Alternatives

        Trello - Project Management Software
        Trello

        4.55

        Wrike - Project Management Software
        Wrike

        4.55

        Expand your shortlist

        Add another option to compare side by side

        Search by product name to compare pricing, fit, and buyer feedback in one view.

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        Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

        Frequently asked questions

        Which is better, Sunsama or Microsoft To Do?
        Sunsama edges out the other on user ratings (5.0 vs 4.6). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
        Do Sunsama and Microsoft To Do offer a free trial?
        Sunsama offers a free trial. Microsoft To Do does not.
        What is the starting price of Sunsama vs Microsoft To Do?
        Sunsama starts at $16 /Month. Microsoft To Do starts at Contact for pricing.
        What are the top alternatives to Sunsama?
        Top alternatives to Sunsama include Todoist, Wrike, Smartsheet, Asana, nTask.
        What are the top alternatives to Microsoft To Do?
        Top alternatives to Microsoft To Do include Todoist, Trello, Wrike, Smartsheet, nTask.