SmartTask vs Remember The Milk vs Todoist Comparison
SmartTask
Starting at $5 /User/Month
- Large Enterprises
- Medium Business
SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, SmartTask simplifies the way you…
Remember The Milk
Starting at Contact for pricing
- Medium Business
- Small Business
Remember The Milk is a personal task manager for individual knowledge workers and freelancers who need cross-platform to-do tracking with reminders and calendar integration. It syncs tasks across devices, delivers remind…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Remember The Milk leads on user satisfaction with a 4.3-star rating across 122 reviews.
SmartTask vs Remember The Milk vs Todoist — at a glance
| Feature | SmartTask | Remember The Milk | Todoist |
|---|---|---|---|
| Rating | — | 4.3 / 5 | 4.6 / 5 |
| Reviews | — | 122 | 326 |
| Starting price | $5 /User/Month | Contact for pricing | $4 /Month |
| Free trial | No | No | Yes |
| Free version | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Task Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Mobile - Windows, Mobile - BlackBerry, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | Available | Available |
| Support modes | Online | Business Hours, Online | Online |
| Certifications | — | GDPR | SOC 2, GDPR |
| Data residency | Global | Global | Global |
Key differences between SmartTask and Remember The Milk
- Pricing: SmartTask starts at $5 /User/Month. Remember The Milk pricing is not publicly listed.
- Target audience: SmartTask is built for Large Enterprises and Medium Business, while Remember The Milk targets Medium Business and Small Business.
- Deployment: SmartTask supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; Remember The Milk supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Mobile - Windows, Mobile - BlackBerry, Installed - Windows, Installed - Mac.
Compare SmartTask vs Remember The Milk vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Task Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert | Talk to an expert Talk to an expert |
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Biggest differences
Start here before you go deeper into features.
Large Enterprises, Medium Business, Small Business
Best for simple, cross-platform task management with strong organization features.
- You need a straightforward, easy-to-use task manager with low setup complexity.
- You want reliable syncing across mobile, desktop, and browser platforms.
- You value powerful task organization tools like tagging, smart lists, and recurring tasks.
- Your team requires advanced collaboration and sharing capabilities for large groups.
- You depend heavily on extensive third-party integrations with tools like Gmail or Outlook.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
SmartTask typically suits Large Enterprises and Medium Business. Remember The Milk tends to fit Medium Business and Small Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, ... Read More about SmartTask | Remember The Milk is a personal task manager for individual knowledge workers and freelancers who need cross-platform to-do tracking with reminders and calendar integration. It syncs tasks ... Read More about Remember The Milk | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.1/10 | 9.3/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | — | 1-50 employees51-500 employees | 50-500 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
No key benefits available yet.
- Task Management: Remember The Milk offers an intuitive interface that lets teams organize tasks and projects. Users can quickly add, prioritize, and categorize their to-dos, so nothing gets missed.
- Better Collaboration: With features that let you share lists and assign tasks, Remember The Milk helps team members work together. Managers can delegate responsibilities, track progress, and keep accountability within the team.
- Cross-Platform Accessibility: Remember The Milk syncs across devices, so team members can access their tasks anytime, anywhere. This lets your team stay productive regardless of location.
- Task Management: With Todoist, teams can organize tasks and projects in one centralized platform, letting managers assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist's flexible interface adapts to your needs, letting administrators create workflows that improve productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs smoothly across devices, so team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
No best-fit guidance available yet.
- 1-500 employees
- Project Management, SaaS, Consulting, Marketing, Education
- Project Managers, Team Leaders, Marketing Coordinators, Freelancers, Administrative Assistants
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
No alternatives guidance available yet.
- Users may seek alternatives due to the desire for enhanced collaboration features, as some task management tools offer better sharing and assignment capabilities for team projects and group tasks.
- Those looking for a more intuitive user interface may find other options more visually appealing and easier to navigate, improving their overall productivity and task management experience.
- Integration with other productivity apps is often a key consideration; users may prefer alternatives that seamlessly connect with tools they already use, such as calendars, email clients, or project management software.
- Lacks real-time collaboration — teams sharing projects need Asana, Monday.com, or Notion for live updates and task assignments
- Missing visual task layouts — users wanting Kanban boards or calendar views switch to Trello, Asana, or Linear for task overview
- Limited third-party integrations — teams relying on Slack, Salesforce, or HubSpot connections need Zapier workarounds or alternative platforms
Software Demo
Demo |
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How do SmartTask, Remember The Milk and Todoist Compare on Features?
Total Features | 9 Features | 10 Features | 11 Features |
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Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare SmartTask, Remember The Milk and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Pricing Page |  | Pricing information not available |  |
Other Details
Organization Types supported |
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Platforms Supported |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | — |
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HIPAA | ✗ No | ✗ No |
GDPR | — | ✓ Yes |
ISO 27001 | — | — |
Single Sign-On (SSO) | — | ✗ No |
Multi-Factor Auth (MFA) | — | ✓ Yes |
Data Encryption | — | ✓ Yes |
Audit Logs | — | ✗ No |
Data Residency | 🌐 Global | 🌐 Global |
SmartTask vs Remember The Milk User Reviews & Rating Comparison
User Ratings | No reviews available for the product | ||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | What buyers like
Common complaints
| Buyer sentiment Users appreciate Remember The Milk for its ease of use, cross-platform syncing, and effective task management, though some express frustration with limited integrations and collaboration features. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers | No Customers information available. | No Customers information available. |  Adobe  Amazon  |
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Media and Screenshots
Screenshots |  4 Screenshots |  2 Screenshots |
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Videos |  2 Videos |  1 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, SmartTask or Remember The Milk?
- Remember The Milk edges out the other on user ratings (4.3 vs -1.0). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do SmartTask and Remember The Milk offer a free trial?
- Neither SmartTask nor Remember The Milk currently lists a free trial.
- What is the starting price of SmartTask vs Remember The Milk?
- SmartTask starts at $5 /User/Month. Remember The Milk starts at Contact for pricing.
- What are the top alternatives to SmartTask?
- Top alternatives to SmartTask include Todoist, Wrike, Smartsheet, TeamGantt, Asana.
- What are the top alternatives to Remember The Milk?
- Top alternatives to Remember The Milk include Todoist, Wrike, Smartsheet, Microsoft To Do, TickTick.