SmartTask vs Microsoft Planner vs Todoist Comparison
SmartTask
Starting at $5 /User/Month
- Large Enterprises
- Medium Business
SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, SmartTask simplifies the way you…
Microsoft Planner
Starting at $10 /user/year
- Free Trial
- Large Enterprises
- Medium Business
Microsoft Planner is a versatile and intuitive task management tool designed to help teams organize, track, and collaborate on projects with ease. Seamlessly integrated within the Microsoft 365 suite, Planner allows user…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
SmartTask vs Microsoft Planner vs Todoist — at a glance
| Feature | SmartTask | Microsoft Planner | Todoist |
|---|---|---|---|
| Rating | — | — | 4.4 / 5 |
| Reviews | — | — | 3,096 |
| Starting price | $5 /User/Month | $10 /user/year | $4 /Month |
| Free trial | No | Yes | Yes |
| Free version | No | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Task Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | — | Available |
| Support modes | Online | — | Online |
| Certifications | — | SOC 2 | SOC 2, GDPR |
| Data residency | Global | Global | Global |
Key differences between SmartTask and Microsoft Planner
- Pricing: SmartTask starts at $5 /User/Month, while Microsoft Planner starts at $10 /user/year.
- Free trial: Microsoft Planner offers a free trial; SmartTask does not.
- Deployment: SmartTask supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; Microsoft Planner supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Compare SmartTask vs Microsoft Planner vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Task Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert | Talk to an expert Talk to an expert |
Biggest differences
Start here before you go deeper into features.
Large Enterprises, Medium Business, Small Business
Large Enterprises, Medium Business, Small Business
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
SmartTask typically suits Large Enterprises and Medium Business. Microsoft Planner tends to fit Large Enterprises and Medium Business better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | SmartTask is an incredibly powerful suite of tools designed to help you maximize your team's work potential. With features like task tracking, project management, and a comprehensive CRM, ... Read More about SmartTask | Microsoft Planner is a versatile and intuitive task management tool designed to help teams organize, track, and collaborate on projects with ease. Seamlessly integrated within the Microsoft ... Read More about Microsoft Planner | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Entry Level Pricing |
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Spotsaas ScoreWhat's this? ↗ | 8.1/10 | Not Available | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | — | — | 50-500 employeesMedium Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
No key benefits available yet.
No key benefits available yet.
- Streamlined Task Management: With Todoist, teams can effortlessly organize tasks and projects in one centralized platform, allowing managers to easily assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist’s flexible interface adapts to your needs, empowering administrators to create workflows that enhance productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs seamlessly across devices, ensuring that team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
No best-fit guidance available yet.
No best-fit guidance available yet.
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
No alternatives guidance available yet.
No alternatives guidance available yet.
- Users may seek alternatives to Todoist for enhanced collaboration features, as some projects require more robust team management tools that allow real-time updates and shared task assignments among multiple users.
- Individuals looking for a more visually-oriented task management system might explore alternatives that offer Kanban boards or calendar views, which can provide a clearer overview of tasks and deadlines.
- Users who prioritize integration with other apps may consider alternatives that seamlessly connect with their existing software ecosystem, allowing for more efficient workflows without the need for manual updates across platforms.
Software Demo
Demo |
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How do SmartTask, Microsoft Planner and Todoist Compare on Features?
Total Features | 9 Features | 16 Features | 11 Features |
|---|---|---|---|
Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare SmartTask, Microsoft Planner and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | ✓ Yes |
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HIPAA | ✗ No | ✗ No |
GDPR | — | — |
ISO 27001 | — | — |
Single Sign-On (SSO) | — | — |
Multi-Factor Auth (MFA) | — | — |
Data Encryption | — | — |
Audit Logs | — | — |
Data Residency | 🌐 Global | 🌐 Global |
SmartTask vs Microsoft Planner User Reviews & Rating Comparison
User Ratings | No reviews available for the product | No reviews available for the product | |
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Rating Distribution | No reviews available for this product | ||
Spotsaas Editor’s POV generated by AI | What buyers like
Common complaints
| No expert review available for this product | Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
| No pros or cons available for this product |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers | No Customers information available. | No Customers information available. |  Adobe  Amazon  |
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Media and Screenshots
Screenshots |  4 Screenshots |  5 Screenshots |
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Videos |  2 Videos |  1 Videos |
Alternatives
Alternatives |
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Related Blogs and Articles for Task Management Software
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, SmartTask or Microsoft Planner?
- SmartTask and Microsoft Planner are closely matched with equal user ratings of -1.0. The right choice depends on your team size, budget, and specific Task Management Software needs.
- Do SmartTask and Microsoft Planner offer a free trial?
- Microsoft Planner offers a free trial. SmartTask does not.
- What is the starting price of SmartTask vs Microsoft Planner?
- SmartTask starts at $5 /User/Month. Microsoft Planner starts at $10 /user/year.
- What are the top alternatives to SmartTask?
- Top alternatives to SmartTask include Todoist, Wrike, Smartsheet, TeamGantt, Asana.
- What are the top alternatives to Microsoft Planner?
- Top alternatives to Microsoft Planner include Todoist, PAZO, Toodledo, Taskbox, TuexDuex.