List of Best AP Automation Software - Expert Picks for 2025

SoftCo uses advanced AI and cognitive OCR technology to capture data from various invoice formats and sources, ensuring accurate and efficient invoice processing. This reduces manual intervention and accelerates the processing cycle.

The software seamlessly handles both purchase order (PO) and non-PO invoices, making it versatile and suitable for a wide range of business operations. This flexibility ensures comprehensive invoice management across different transaction types.

SoftCo AP Automation includes built-in fraud prevention capabilities, leveraging real-time risk assessments to spot potential fraudulent activities. This reduces the risk of financial loss and helps maintain compliance with industry regulations.

The platform goes beyond simple invoice processing by validating and matching recurring supplier invoices with subscriptions and contracts. This ensures that all approvals are accurate and aligned with previously agreed terms, reducing errors and financial discrepancies.

Hermes leverages artificial intelligence to automate key aspects of the accounts payable process, reducing manual data entry and minimizing human errors. This leads to more accurate invoice processing and faster approvals, saving valuable time for finance teams.

The platform offers real-time analytics, providing businesses with up-to-date information to make informed decisions. This feature enhances financial visibility and ensures businesses can make strategic moves based on current data, not historical reports.

Hermes helps address approval bottlenecks quickly by automating workflows and providing notifications. This feature accelerates the approval process, ensuring that payments are made promptly and reducing delays in the overall workflow.

The software allows businesses to focus on high-value invoices, which directly impact financial performance. This strategic focus ensures that the most critical transactions are processed first, optimizing cash flow and improving financial management.

Ocerra simplifies invoice management by consolidating all supplier invoices in one platform, enhancing visibility and organization across AP workflows.

The software uses intelligent extraction tools to auto-capture key invoice data, significantly reducing manual entry and human error.

Invoices can be exported directly to the accounting system, streamlining financial processing and reducing delays in bookkeeping.

Email and SMS alerts keep users informed throughout the approval workflow, minimizing bottlenecks and improving response times.

Tradeshift offers comprehensive e-invoicing automation, significantly reducing manual paperwork and streamlining invoice generation processes.

It ensures compliance with tax regulations across 50 countries, making it suitable for global enterprises.

The solution enforces business rules via document firewalls, enhancing security and accuracy in e-invoicing.

AI-powered automation simplifies repetitive tasks such as coding and approvals, increasing operational efficiency.

Seamless setup process with excellent customer support, including customization for unique business needs.

User-friendly interface with a high level of control over invoice processing, enhancing efficiency.

Advanced automation features save time, such as drag-and-drop functionality, template setup, and data population from emails.

Centralized platform for all invoice-related tasks, improving accessibility and ease of use.

Supports all major accounting and ERP platforms through a single standardized data model, reducing integration complexity.

Enables fintechs and payment providers to launch new accounting features 6x faster, improving time-to-market.

Handles foreign currency, tax reporting, and reconciliation automatically, eliminating the need for internal accounting expertise.

Offers seamless syncing for bill pay, expenses, and bank feeds, providing users with up-to-date financial data.

Tipalti offers a holistic suite covering accounts payable, global payments, procurement, and expense management—eliminating the need for multiple tools and reducing operational silos.

Businesses can easily pay contractors and suppliers worldwide in multiple currencies, streamlining international operations with speed, accuracy, and compliance.

The platform delivers real-time insights across financial workflows, helping finance teams make data-driven decisions and maintain tighter control over spend.

Automated procurement workflows enhance compliance and governance by reducing unauthorized spend and standardizing purchasing across departments.

Hylobiz enables businesses to accelerate collections by up to 40% through automated reminders and dynamic payment links, improving cash inflow and reducing days sales outstanding (DSO).

The platform easily connects with widely used ERPs like Tally, Zoho, QuickBooks, and FACTS, ensuring smooth data synchronization and reducing manual data handling.

Businesses can access live dashboards that track receivables, outstanding payments, and key metrics—empowering faster, more informed financial decisions.

Hylobiz eliminates tedious manual reconciliation with real-time automation and a transparent, shareable digital ledger that keeps records clean and accessible.

Modulr AP automates the full accounts payable lifecycle—from invoice capture to global payments—streamlining operations and freeing up valuable team resources.

With intelligent document recognition and PO matching, the platform significantly reduces manual data entry, speeds up processing times, and minimizes human errors.

The ability to handle high-volume supplier payments and upcoming support for over 35 currencies across 180+ countries gives businesses true scalability and flexibility in payment operations.

Modulr AP operates under strict financial regulations (FCA in the UK and DNB in Europe) and offers multi-layered security, ensuring compliance and data protection at every level.

Checkflo’s pay-as-you-go pricing model removes the burden of subscriptions and upfront costs, making it ideal for businesses seeking affordability and scalability, especially with volume discounts for high-frequency check issuance.

With SOC 2 Type 2 and HIPAA compliance, Checkflo provides peace of mind for businesses needing to protect sensitive financial data, including features like bank-grade encryption and secure check stock.

The platform enables fast payment processing with same-day dispatch, optional overnight FedEx delivery, and real-time postal tracking—great for urgent or time-sensitive payments.

From REST API and CSV uploads to QuickBooks Online and SFTP support, Checkflo seamlessly fits into existing accounting workflows, allowing automated, batch-based processing with approval and scheduling capabilities.

User-friendly interface that is easy to navigate, even for less tech-savvy users.

Simplifies invoice processing with features like direct scanning from a scanner to the system.

Saves time, paper, and postage by enabling easy digital submission and status tracking of invoices.

Enables clear organization and management of finances, invoices, and budgets across departments.

Automates manual accounts payable (AP) processes, significantly reducing workload and saving time for teams.

Improves data accuracy, eliminates manual errors, and streamlines invoice processing.

Intuitive, user-friendly interface with well-organized dashboards and smooth navigation.

Provides cloud-based accessibility, allowing users to work from any location and collaborate effectively.

Simplifies and automates the accounts payable process, reducing time spent on manual tasks like invoice data entry, check signing, and envelope stuffing.

Seamlessly integrates with popular accounting software such as QuickBooks, NetSuite, and Sage Intacct, providing smooth syncing and reducing errors in financial reporting.

User-friendly interface that is intuitive for both beginners and experienced users, with easy onboarding and training.

Expedites invoice approvals through automated workflows, minimizing the need for back-and-forth emails and reducing delays in payment processing.

Supports credit card payments even when vendors don't accept them, adding flexibility to transactions.

Seamlessly integrates with QuickBooks Desktop and Online, saving time and reducing errors.

User-friendly interface that's intuitive and easy to navigate.

Customer support is consistently praised as helpful, prompt, and efficient, whether via chat or email.

Automated email notifications keep users updated on invoice progress.

User-friendly interface simplifies navigation and usability.

High-speed data ingestion ensures quick processing of invoices.