BillingOrchard

Contingency Billing

BillingOrchard's Contingency Billing feature simplifies invoicing for businesses that bill based on outcomes or predefined conditions. You can easily set up invoices to trigger automatically once specific criteria or milestones are met, eliminating the manual monitoring and administrative overhead. This feature addresses the challenge of tracking conditional billing scenarios, ensuring accuracy, compliance, and timely revenue recognition.

Customer Portal

The Customer Portal in BillingOrchard gives your clients secure, anytime access to their invoices, payment history, and account information. Clients can independently view invoices, track outstanding balances, and make payments directly through the portal. This reduces administrative burden by cutting down on customer inquiries and promoting self-service convenience for your clients.

Customizable Invoices

BillingOrchard provides Customizable Invoices allowing you to easily personalize invoice templates with your company's branding, terms, and messaging. You can customize layouts, logos, color schemes, payment terms, and notes to reflect your brand identity clearly. This ensures professional consistency across all client communications and addresses the challenge of maintaining brand integrity in financial interactions.

Hourly Billing

The Hourly Billing feature enables you to accurately track time spent on projects or tasks and invoice accordingly. You can easily log hours worked, assign hourly rates per employee or task type, and convert these entries seamlessly into detailed invoices. This feature solves the common issue of accurately capturing billable hours, reducing errors and enhancing transparency with your clients.

Invoice History

Invoice History in BillingOrchard allows administrators to view and manage a complete historical record of all issued invoices. Quickly search through past invoices by date range, client name, or invoice number. This robust recordkeeping capability helps resolve billing questions quickly and supports compliance requirements by maintaining an organized audit trail of all invoicing activities.

Mobile Payments

The Mobile Payments feature enables your customers to conveniently pay their invoices directly from mobile devices. By supporting payments via smartphones or tablets through a secure mobile-friendly interface, you improve payment speed and cash flow while enhancing customer satisfaction through convenience. This helps businesses address delays in payments caused by limited payment options.

Online Invoicing

BillingOrchard's Online Invoicing allows you to efficiently create and deliver electronic invoices directly to your clients' email inboxes. Clients receive notifications instantly with a secure link to view and pay their invoices online. By eliminating paper-based invoicing processes, this feature significantly reduces invoice delivery times and administrative costs associated with traditional invoicing methods.

Online Payments

The Online Payments feature within BillingOrchard securely integrates multiple payment gateways so that customers can effortlessly pay their invoices online using credit cards or electronic checks (ACH). Offering online payment options accelerates payment collection times, improves cash flow management, and solves the challenge of delayed payments due to inconvenient payment methods.

Project Billing

Project Billing lets you organize invoicing activities around specific projects or engagements. You can clearly associate billable items—such as time entries, expenses, or materials—with distinct projects to produce accurate project-specific invoices. This functionality simplifies project accounting and helps businesses effectively manage project budgets while clearly communicating costs to clients.

Recurring (Subscription Billing)

Recurring (Subscription) Billing allows you to set up automated billing cycles for regular services or products provided on a subscription basis. Easily configure billing intervals—weekly, monthly, quarterly—along with automatic notifications sent to customers prior to each renewal cycle. This addresses the complex administrative challenge of managing recurring billing manually while ensuring consistent revenue streams.

Contact Database

BillingOrchard's Contact Database centralizes all your client information into one organized location. Maintain up-to-date contact details, billing preferences, payment history records, and notes in one easy-to-navigate interface. This solves the common challenge of scattered client information across different systems or spreadsheets—improving communication efficiency and reducing administrative tasks.

Payment Processing

The Payment Processing feature offers integrated processing solutions for accepting credit card payments and ACH transactions directly within the platform. Securely process payments immediately upon receipt from customers without leaving the system—speeding up transaction processing times while improving cash flow management. It addresses inefficiencies associated with separate payment processing systems.

Quotes (Estimates)

With Quotes (Estimates), you can quickly generate professional estimates outlining anticipated costs for potential projects