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8 Wrike Alternatives Ranked by Real Users — Free Picks Included (2026)

Explore 8 alternatives to Wrike — vetted by our editors with real user reviews, pricing, and feature comparisons.

A side-by-side look at 8 free Wrike alternatives

Quick answer

For a quick answer, the leading Wrike alternatives are Smartsheet, Trello and Zoho Projects. Smartsheet ranks highest with a SpotScore of 9.8 and a 4.56★ rating. The table below lines up all 8 on score, rating, and price.

Finding a strong Wrike alternative is mostly about knowing which tools deliver. These 8 project management software free alternatives do, ranked by SpotScore, which combines real-user satisfaction with market presence, plus star ratings and pricing. We vet each one. Skim the table, then read the breakdowns below.

ProductSpotScoreRatingPricingBest for
SmartsheetStreamline your projects with Smartsheet's powerful tools.9.8★★★★★ 4.56(2444)Freefrom $9/moteams of all sizes
TrelloOrganize, prioritize, and stay on track with Trello.9.3★★★★★ 4.55(3997)Freefrom $5 /User/Monthteams of all sizes
Zoho ProjectsEffortless project management wherever you are.8.9★★★★☆ 4.47(303)Freefrom $4 /user/monthteams of all sizes
InstaganttStreamline your projects with ease.8.8★★★★★ 4.8(22)Freefrom $4.16 /User/Monthsmall & mid-size businesses
OneDeskStreamline teamwork, track progress, make informed decisions.8.8★★★★★ 4.5(2)Freefrom $12 /user/monthteams of all sizes
ProggioEffortlessly manage projects with Proggio.8.7★★★★★ 4.53(15)Freefrom $250/moteams of all sizes
Microsoft PPMStreamline projects with Microsoft PPM.8.5★★★★☆ 4.02(1419)Freefrom $10 /User/Monthteams of all sizes
BreezeSimplify church administration with ease and efficiency.8.2★★★★☆ 4.07(21)Freefrom $10 /user/monthmid-size & enterprise teams

9.8

SpotScore

Smartsheet - Project Management Software

Smartsheet

RECOMMENDED

Streamline your projects with Smartsheet's powerful tools.

Best for: SMB teams · Mid-market · Enterprise

4.6

2444 verified reviews

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What is Smartsheet?

Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing simple checklists or complex project plans. Smartsheet’s intuitive platform ...

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Smartsheet offers custom pricing plan

9.3

SpotScore

Trello - Project Management Software

Trello

Organize, prioritize, and stay on track with Trello.

Best for: SMB teams · Mid-market · Enterprise

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4.5

3997 verified reviews

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What is Trello?

Trello is a flexible project management application that organizes your projects into boards. Each card can be easily moved from one column to another to prioritize tasks and keep you in control of when things get done. You'll know exactly who's working on what, when they completed their task, ...

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8.9

SpotScore

Zoho Projects

Zoho Projects

Effortless project management wherever you are.

Best for: SMB teams · Mid-market · Enterprise

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4.5

303 verified reviews

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What is Zoho Projects?

Zoho Projects is a versatile project management platform designed to help teams track their time and manage work seamlessly from any location. With an intuitive interface, it allows users to view projects and timelines in a single glance, making it easy to stay on top of progress and deadlines. ...

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8.8

SpotScore

Instagantt - Project Management Software

Instagantt

Streamline your projects with ease.

Best for: SMB teams · Mid-market

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4.8

22 verified reviews

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What is Instagantt?

Instagantt is a Gantt chart and timeline tool built specifically for Asana users who need visual project planning and dependency tracking that Asana's native views do not provide. It adds critical path identification, milestone markers, and workload visualization that sync automatically with ...

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8.8

SpotScore

OneDesk - Project Management Software

OneDesk

Streamline teamwork, track progress, make informed decisions.

Best for: SMB teams · Mid-market · Enterprise

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4.5

2 verified reviews

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What is OneDesk?

OneDesk project management software is a solution that allows teams to safely collaborate and track the progress of any objective, whether personal or professional. With OneDesk you will be able to see into the past, present and future of your project so as to be able to anticipate upcoming ...

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8.7

SpotScore

Proggio - Project Management Software

Proggio

Effortlessly manage projects with Proggio.

Best for: SMB teams · Mid-market · Enterprise

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4.5

15 verified reviews

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What is Proggio?

Proggio is a project portfolio management tool for mid-sized teams and PMOs that need Gantt-style timeline views and cross-project visibility from a single dashboard. It supports multiple concurrent project timelines, cross-project drag-and-drop scheduling, and template creation for recurring ...

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Free Trial·

Proggio offers custom pricing plan

8.5

SpotScore

Microsoft PPM - Project Management Software

Microsoft PPM

Streamline projects with Microsoft PPM.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

4.0

1419 verified reviews

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What is Microsoft PPM?

Microsoft Project is the market-leading project management software application, providing more powerful project management capabilities than other alternatives. It helps organizations of all sizes to improve resource allocation and better plan for new projects through innovative ...

Read more about Microsoft PPM
Free TrialTry Free →·

Microsoft PPM offers custom pricing plan

8.2

SpotScore

Breeze - Project Management Software

Breeze

Simplify church administration with ease and efficiency.

Best for: Mid-market · Enterprise

Start Free Trial

4.1

21 verified reviews

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What is Breeze?

Breeze is an easy-to-use yet powerful church administration tool designed to help your church reach its goals. The user interface does an excellent job of simplifying complex work processes and encouraging widespread uptake of the system. You can customize the type of data you want to capture ...

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Wrike vs its closest competitors

There are 8 direct Wrike competitors in Project Management Software. The ones that come up most often are Smartsheet, Trello and Zoho Projects. Each is compared against Wrike on rating, pricing and feature coverage below.

Tools similar to Wrike

Searches for "sites like Wrike" and "apps like Wrike" land on the same shortlist as "Wrike alternatives" — the 8 options below cover both, whether you want a like-for-like replacement or something lighter.

Why each Wrike alternative is here

Smartsheet9.8Best for teams of all sizes

Customizable and user-friendly interface, making it accessible for both beginners and experienced professionals.

Watch for: Advanced features may require a learning curve, making onboarding somewhat challenging for new users.

Trello9.3Best for teams of all sizes

Easy for new and experienced users to operate with minimal setup time.

Watch for: Limited capability for handling large or complex projects due to the lack of advanced features compared to specialized project management tools.

Zoho Projects8.9Best for teams of all sizes

Covers project and business management in one ecosystem, reducing the need for multiple platforms.

Watch for: Limited third-party app integrations, restricting flexibility for users heavily reliant on external tools.

Instagantt8.8Best for small & mid-size businesses

Simplifies project management by converting complex schedules into easy-to-follow Gantt charts.

Watch for: Limited customization options, such as the lack of custom fields, multilanguage support, and templates.

OneDesk8.8Best for teams of all sizes

OneDesk tracks the progress of both personal and professional objectives, offering visibility into past, present, and future project phases for better decision-making.

Watch for: OneDesk may not offer the level of customization some teams need for highly specialized workflows or specific project needs.

Proggio8.7Best for teams of all sizes

User-friendly design, easy to navigate and adopt even for non-technical users, enabling quick onboarding and training.

Watch for: The mobile app requires improvement, including offline functionality and better connectivity for remote users.

Microsoft PPM8.5Best for teams of all sizes

Offers Gantt charts, resource management, and task dependencies, with broad customization.

Watch for: Licensing costs deter smaller organizations compared to freemium or open-source alternatives.

Breeze8.2Best for mid-size & enterprise teams

Affordable solution for project management compared to similar tools on the market.

Watch for: UI/UX could use refinement as some users experience navigation challenges or complexity when using certain features.

Why teams look for a Wrike alternative

Why do teams want a Wrike alternative? Most point to issues like these:

  • Difficult to navigate for beginners with a steep learning curve for mastering advanced functionalities.
  • Limited high-level dashboard structures for managing multi-layered teams and subteams, leading to clutter in larger projects.
  • Gantt charts lack sophistication compared to other tools and may fall short for advanced charting needs.
  • Restricted customization options, such as branding workspaces, which can be a concern for client-facing businesses.

How to pick the right Wrike replacement

Where the 8 project management software free alternatives stand on price and rating: 8 offer a free tier; paid plans run $4–$250, with Zoho Projects the cheapest entry point; and Instagantt is the highest rated at 4.8★ across 22 reviews.

How we score these.

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

The top-rated alternatives to Wrike are Instagantt (4.8★), Smartsheet (4.6★), Trello (4.5★). Compare all 8 alternatives side-by-side above.

When evaluating alternatives to Wrike, prioritize: Timeline View, Project Templates, Idea Management, Kanban Board, Recurring Task Management, transparent pricing, free trial availability, and integrations with your existing tools. Use the filters above to compare by feature, budget, and team size.

Wrike starts from $0 /user/month. Many alternatives offer similar functionality at different price points — some with free tiers, others with more flexible per-seat pricing. Use the filters above to narrow by budget.

Migration difficulty depends on how deeply Wrike is integrated into your workflows. Most alternatives offer data export/import tools and dedicated onboarding support. We recommend narrowing to 2–3 options, running a free trial, and checking each vendor's migration guides before committing.

Finding the right Wrike alternative for your team

  • On a budget / just exploring: start with a free tier — Smartsheet, Trello and Zoho Projects let you evaluate without paying upfront.
  • If real-user ratings matter most: Instagantt has the strongest star rating (4.8★) among the options with verified reviews.
  • Want the safest pick: Smartsheet has the highest Spotsaas Score (9.8) in this list — a strong default if you're unsure.

Planning your switch from Wrike

Leaving Wrike is mostly about avoiding surprises. Export your data, check the new tool can import it, and confirm feature parity for what you actually use. Run a pilot before the full switch, and keep your Wrike account open until migration wraps. The free tiers above let you trial without spending.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].