Toggl Track vs When I Work Comparison
Toggl Track
Starting at $9 /User/Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Toggl Track is an online time tracking and project management solution for companies to manage projects, track work and employee hours. It is designed to be accessed anywhere, anytime by anyone and features multi-languag…
When I Work
Starting at $2 /User
- Individuals
- Large Enterprises
When I Work is an easy-to-use time and labor management solution that helps small businesses turn time tracking into a productive, value-added activity for their business by giving them the information they need to reduc…
Toggl Track leads on user satisfaction with a 4.6-star rating across 1,663 reviews.
Toggl Track vs When I Work — at a glance
| Feature | Toggl Track | When I Work |
|---|---|---|
| Rating | 4.6 / 5 | 4.5 / 5 |
| Reviews | 1,663 | 360 |
| Starting price | $9 /User/Month | $2 /User |
| Free trial | Yes | No |
| Free version | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Individuals, Large Enterprises, Medium Business |
| Category | Time Tracking Software | Time Tracking Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS |
| API | Available | Available |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | SOC 2, GDPR | SOC 2, GDPR |
| Data residency | US | US |
Key differences between Toggl Track and When I Work
- Pricing: Toggl Track starts at $9 /User/Month, while When I Work starts at $2 /User.
- Free trial: Toggl Track offers a free trial; When I Work does not.
- Target audience: Toggl Track is built for Freelancers / Consultants and Large Enterprises, while When I Work targets Individuals and Large Enterprises.
- User satisfaction: Toggl Track scores higher with a 4.6-star average.
- Deployment: Toggl Track supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; When I Work supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Toggl Track vs When I Work — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Time Tracking Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert | Talk to an expert Talk to an expert |
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Biggest differences
Start here before you go deeper into features.
Best for simple, customizable time tracking across devices for small to mid-sized teams.
- You need an easy-to-use, intuitive time tracker with minimal setup.
- Your team requires seamless syncing across desktop, mobile, and browser platforms.
- You want flexible project, client, and task tagging for detailed time breakdowns.
- Your company requires integrated accounting or financial management features.
- You are a large enterprise needing advanced, large-scale project management capabilities.
Best for small to medium businesses needing simple, mobile-friendly shift scheduling.
- You manage teams in hospitality, retail, or healthcare with 10-500 employees.
- You want an intuitive, easy-to-use interface that saves time over spreadsheets.
- You need robust mobile app features for shift swaps and real-time notifications.
- Your organization requires complex multi-department scheduling with advanced configurations.
- You need immediate, live customer support rather than ticket-based assistance.
Toggl Track: Best for simple, customizable time tracking across devices for small to mid-sized teams. When I Work: Best for small to medium businesses needing simple, mobile-friendly shift scheduling.
Description | Toggl Track is an online time tracking and project management solution for companies to manage projects, track work and employee hours. It is designed to be accessed anywhere, anytime by ... Read More about Toggl Track | When I Work is an easy-to-use time and labor management solution that helps small businesses turn time tracking into a productive, value-added activity for their business by giving them the ... Read More about When I Work |
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Entry Level Pricing |
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Free Trial Availability |
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Spotsaas ScoreWhat's this? ↗ | 9.4/10 | 9.4/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 1-50 employees51-500 employees | 10-500 employeesSmall to Medium Businesses |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Time Management: Toggl Track empowers teams to effortlessly track their time across various projects. As a manager, you’ll appreciate how this clarity helps in understanding where resources are allocated and where adjustments are needed.
- User-Friendly Interface: With its intuitive design, both you and your team can start tracking time in seconds. This means less time spent on training and more time focusing on what truly matters—delivering results.
- Robust Reporting Features: Gain valuable insights through comprehensive reports that illustrate productivity patterns and project efficiency. Executives can leverage this data to make informed decisions and optimize workflows for better performance.
- Streamlined Scheduling: With When I Work, you can effortlessly create and manage employee schedules in real-time. This means fewer scheduling conflicts and a more organized workforce, allowing you to focus on what really matters—growing your business.
- Enhanced Communication: Our platform fosters clear communication between managers and staff. You’ll appreciate the instant notifications and updates that keep everyone on the same page, reducing misunderstandings and enhancing team cohesion.
- Employee Empowerment: When I Work places control in the hands of your employees. They can easily swap shifts, request time off, and view their schedules anytime, anywhere—empowering them to take charge of their work-life balance.
Best fit
- 1 to 500 employees
- Consulting, SaaS, Freelancing, Marketing, and Project Management
- Project Managers, Team Leaders, Consultants, Account Executives, and Marketing Professionals
- 10 to 500 employees
- Hospitality, Retail, Healthcare, and Food Service
- Shift Managers, Store Managers, HR Coordinators, and Operations Managers
Reasons buyers look elsewhere
- Users may seek alternatives to Toggl Track if they require more advanced reporting features, enabling deeper insights into productivity trends and resource allocation for better decision-making in their projects.
- Teams looking for enhanced collaboration tools might consider other options that integrate seamlessly with their existing workflow, allowing for better communication and task management alongside time tracking.
- Those who prioritize budget-friendly solutions may explore alternatives offering similar functionality at a lower cost or even free, particularly small businesses or freelancers with tighter financial constraints.
- Users may seek alternatives to When I Work due to its pricing structure, as some businesses find it less budget-friendly compared to other scheduling tools that offer similar features at a lower cost.
- Organizations requiring advanced reporting and analytics might consider alternatives, as When I Work’s reporting features may not meet the needs of those seeking in-depth insights into workforce performance and trends.
- Teams with specific integration needs may look for alternatives if they find that When I Work does not seamlessly connect with their existing software solutions, leading to inefficiencies in workflow management.
Software Demo
Demo |
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How do Toggl Track and When I Work Compare on Features?
Total Features | 8 Features | 10 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Toggl Track and When I Work on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | ✓ Yes |
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HIPAA | ✗ No | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✗ No | ✗ No |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | ✓ Yes |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | — | ✓ Yes |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Toggl Track User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users consistently praise Toggl Track for its ease of use, intuitive design, and cross-platform functionality, though some note limitations for advanced enterprise needs. What buyers like
Common complaints
| Buyer sentiment Users generally praise When I Work for its ease of use, mobile app capabilities, and time-saving scheduling features, though some express concerns about limited app functionality and customer support. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Adobe  Amazon  Deloitte | No Customers information available. |
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Media and Screenshots
Screenshots |  1 Screenshots |  1 Screenshots |
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Videos |  3 Videos |  2 Videos |
Top Alternatives to Toggl Track and When I Work in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Toggl Track or When I Work?
- Toggl Track edges out the other on user ratings (4.6 vs 4.5). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Toggl Track and When I Work offer a free trial?
- Toggl Track offers a free trial. When I Work does not.
- What is the starting price of Toggl Track vs When I Work?
- Toggl Track starts at $9 /User/Month. When I Work starts at $2 /User.
- What are the top alternatives to Toggl Track?
- Top alternatives to Toggl Track include Timely, clockodo, TMetric, TimeTracker App, Timesheets.com.
- What are the top alternatives to When I Work?
- Top alternatives to When I Work include Homebase, StaffTimerApp, WhenToWork, Sling, Schedule it.