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Freshbooks vs Square Payroll vs Paychex Flex - Which Tool Fits Your Business?

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TL;DR - Quick Comparison Summary

Description

FreshBooks' cloud-based accounting software makes it easy for anyone to invoice, manage payments, and track time from anywhere. It's simple, clean interface means you can categorize and ... Read More

Square Payroll is our new, easy-to-use payroll software that integrates with your existing payroll provider. It helps you pay employees faster, keep better track of hours worked, and ... Read More

Entry Level Pricing

  • Starts from $8 , monthly
  • Starts from $34

Free Trial Availability

Spotsaas Score

9.6/10

8.8/10

User Ratings

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Software Demo

Demo

How do Freshbooks, Square Payroll and Paychex Flex Compare on Features?

Total Features

17 Features

13 Features

Unique Features

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      What Do Freshbooks, Square Payroll and Paychex Flex Cost?

      Pricing Option

          Starting From

          • $8 , monthly
          • $34

          Pricing Plans

          • Lite

            $8

            /month

            • Send invoices to 5 clients

            • Track expenses in real time

            • Create and send estimates

            Show more +

          • Plus

            $13

            /month

            • Send invoices to 50 clients

            • Track expenses in real time

            • Create estimates

            Show more +

          • Premium

            $24

            /month

            • Send invoices to unlimited clients

            • Track expenses in real time

            • Create estimates

            Show more +

          • Browse all pricing plans
          • Not Available

          Pricing Page

          freshbooks pricingsquare-payroll pricing

          Other Details

          Organization Types supported

          • Freelancers
          • Large Enterprises
          • Medium Business
          • Small Business
          • Individuals
          • Freelancers
          • Large Enterprises
          • Medium Business
          • Small Business
          • Individuals

          Platforms Supported

          • Browser Based (Cloud)
          • Mobile - Android
          • Mobile - iOS
          • Installed - Windows
          • Installed - Mac
          • Browser Based (Cloud)
          • Browser Based (Cloud)
          • Mobile - Android
          • Mobile - iOS
          • Installed - Windows
          • Installed - Mac
          • Browser Based (Cloud)

          Modes of support

          • 24/7 (Live rep)
          • Business Hours
          • Online
          • 24/7 (Live rep)
          • Business Hours
          • Online

          API Support

          • Available
          • Available
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          Freshbooks vs Square Payroll User Reviews & Rating Comparison

          User Ratings

          3.9

          (based on 586 reviews)

          Rating Distribution

          Excellent

          1014

          Very Good

          186

          Good

          46

          Poor

          18

          Terible

          35

          Excellent

          0

          Very Good

          0

          Good

          0

          Poor

          0

          Terible

          0

          Expert's Review generated by AI

          FreshBooks has proven to be an indispensable tool for small business owners, freelancers, and agencies seeking an easy-to-use, streamlined solution for invoicing, expense tracking, and basic ...Read more

          Square Payroll delivers a clean, efficient, and straightforward solution for small to medium-sized businesses looking to streamline payroll operations. I was especially impressed by how easily it ...Read more

          Pros and Cons

          Pros and Cons of Freshbooks

          • Intuitive and user-friendly interface, making it simple to set up and use even for non-accounting experts.

          • Excellent customer support with responsive, knowledgeable, and patient account managers, frequently cited for their exceptional service.

          • Effective for small and freelance businesses, particularly for tasks like invoicing, expense tracking, and bookkeeping.

          • Offers valuable features like recurring billing, time tracking, project collaboration, and seamless payment integrations (e.g., PayPal, Stripe).

          • Reporting functionalities and customizations are less robust compared to industry giants, limiting advanced financial analysis.

          • Invoice customization options are relatively limited, which may not meet specific branding needs.

          Pros and Cons of Square Payroll

          • Square Payroll integrates effortlessly with existing payroll providers, making it an ideal plug-and-play solution without the need for major system overhauls.

          • Its simple and intuitive design makes payroll management easy even for business owners or HR teams with limited technical expertise.

          • Built-in time tracking allows accurate logging of hours worked, which improves payroll precision and reduces manual errors.

          • The platform accelerates employee payments, helping businesses meet payment deadlines and improve worker satisfaction.

          • While great for small businesses, it may lack some of the advanced reporting, analytics, or customization features needed by larger enterprises.

          • Full functionality may be best realized when used within the broader Square ecosystem, limiting flexibility for companies using other systems.

          Positive Reviews

          No reviews available for the product

          No reviews available for the product

          List of Customers

          Customers

          FreshBooks

          FreshBooks

          No Customers information available.

          Media and Screenshots

          Screenshots

          Other Income DB

          3 Screenshots

          Capterra : Square Payroll screenshot

          6 Screenshots

          Videos

          video-0

          2 Videos

          video-0

          1 Videos

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          Frequently Asked Questions (FAQs)

          Stuck on something? We're here to help with all the questions and answers in one place.

          Yes, both Freshbooks and Square Payroll offer a Free Trial.

          Freshbooks is designed for Freelancers, Medium Business and Small Business.

          Square Payroll is designed for Large Enterprises, Medium Business and Small Business.

          Pricing for Freshbooks Starts at $8/month when monthly whereas for Square Payroll Starts at $34/User/Month.

          Some top alternatives to Freshbooks includes Sage Accounting (Sage One), Bill.com, Patriot Accounting, Pilot, Xero, Quickbooks, Zoho Books, FreeAgent, QuickFile, HoneyBook, Zoho Invoice, Busy Accounting Software, QuickBooks Desktop Pro and Wave.

          Some top alternatives to Square Payroll includes Paychex Flex, Freshbooks, PaymentEvolution, Gusto, Paycom, RUN Powered by ADP, QuickBooks Payroll, Paybooks, Papaya Global, Multiplier, ADP Payroll Services, Coverio, Paycor, NETCHEX and Quikchex.

          Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].

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