APS Payroll vs OnPay Comparison
APS Payroll
Starting at Contact for pricing
- Large Enterprises
- Medium Business
APS Payroll is a payroll and HR management platform for mid-sized businesses that need customizable reporting, employee self-service, and third-party integrations alongside core payroll processing. Its report builder let…
OnPay
Starting at $40 /Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps companies of all sizes reduce cos…
OnPay leads on user satisfaction with a 5.0-star rating across 434 reviews.
APS Payroll vs OnPay — at a glance
| Feature | APS Payroll | OnPay |
|---|---|---|
| Rating | 4.7 / 5 | 5.0 / 5 |
| Reviews | 340 | 434 |
| Starting price | Contact for pricing | $40 /Month |
| Free trial | No | Yes |
| Free version | No | No |
| Best for | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Payroll Software | Payroll Software |
| Integrations | — | 10+ apps |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud |
| API | Available | — |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | — | SOC 2, GDPR |
| Data residency | US | US |
Key differences between APS Payroll and OnPay
- Pricing: OnPay starts at $40 /Month. APS Payroll pricing is not publicly listed.
- Free trial: OnPay offers a free trial; APS Payroll does not.
- Target audience: APS Payroll is built for Large Enterprises and Medium Business, while OnPay targets Freelancers / Consultants and Large Enterprises.
- User satisfaction: OnPay scores higher with a 5.0-star average.
- Deployment: APS Payroll supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; OnPay supports SaaS/Web/Cloud.
APS Payroll vs OnPay — find the better fit before you commit.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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APS Payroll vs OnPay: Biggest differences
Start here before you go deeper into features.
Best for medium businesses needing reliable, integrated payroll and HR management.
- You are a medium-sized healthcare, nonprofit, or professional services organization.
- You want a unified payroll and HR platform with attendance and recruiting features.
- You value strong integration with Sage Intacct and responsive customer support.
- You require highly customizable deduction fields and benefits management.
- You need rapid, seamless QuickBooks integration and extensive benefits carrier connections.
Best for small businesses seeking simple, automated payroll with excellent support.
- You run a small business with 1-100 employees needing straightforward payroll processing.
- You want to automate payroll calculations and tax filings to reduce errors and save time.
- You value exceptional, responsive customer service and easy integration with accounting tools.
- You are a large enterprise requiring complex payroll customizations and advanced features.
- You need an all-in-one HR platform including recruitment or performance management.
APS Payroll: Best for medium businesses needing reliable, integrated payroll and HR management. OnPay: Best for small businesses seeking simple, automated payroll with excellent support.
Description | APS Payroll is a payroll and HR management platform for mid-sized businesses that need customizable reporting, employee self-service, and third-party integrations alongside core payroll ... Read More about APS Payroll | OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps ... Read More about OnPay |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.7/10 | 9.4/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50-1,000 employeesMedium Business | 1-100 employeesSmall Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Unified Payroll & HR Platform: Offers a centralized system for payroll, HR, attendance, and recruiting, improving efficiency across employee management.
- Compliance & Tax Automation: Manages payroll tax calculations, filings, and payments across federal, state, and local jurisdictions with accuracy.
- Customizable Reporting & Analytics: Provides reliable, real-time insights into workforce data to support informed HR and finance decisions.
- OnPay simplifies payroll processing, saving hours each week by automating calculations and filings—so you can focus on running your business.
- With a user-friendly interface and intuitive dashboards, your team can easily manage payroll, benefits, and taxes without needing extensive training.
- OnPay integrates smoothly with popular accounting tools, improving efficiency and eliminating manual data entry.
Best fit
- 50–1,000 employees
- Healthcare, nonprofits, education, professional services, manufacturing, and hospitality
- HR Directors, Payroll Managers, Finance Leaders, Operations Managers, and Compliance Officers
- 1-100 employees
- Healthcare, SaaS, Consulting, Professional Services, Nonprofits, Financial Services, Marketing Agencies
- HR Managers, Payroll Administrators, Office Managers, Finance Managers, Small Business Owners
Reasons buyers look elsewhere
- Companies needing international payroll support may consider platforms with global compliance capabilities.
- Businesses seeking highly customizable HR workflows or advanced talent management tools might opt for full-suite HCM systems.
- Organizations prioritizing rapid deployment and out-of-the-box integrations could explore more plug-and-play solutions.
- Users may explore alternatives if they require more advanced HR management features, such as extensive employee onboarding, robust benefit administration, or detailed performance tracking.
- Companies seeking greater scalability might prefer alternatives that easily accommodate rapid growth, complex payroll structures, or increased employee counts without compromising system performance.
- Businesses operating internationally or with global teams might consider alternatives offering broader international payroll support and compliance tools for multiple regions and currencies.
Software Demo
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How do APS Payroll and OnPay Compare on Features?
Total Features | 12 Features | 13 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare APS Payroll and OnPay on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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APS Payroll vs OnPay: Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
APS Payroll vs OnPay Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | ✓ Yes |
|---|---|---|
HIPAA | ✗ No | ✗ No |
GDPR | — | ✓ Yes |
Single Sign-On (SSO) | — | ✓ Yes |
Multi-Factor Auth (MFA) | — | ✓ Yes |
Data Encryption | — | ✓ Yes |
Audit Logs | — | ✓ Yes |
Data Residency | 🇺🇸 US | 🇺🇸 US |
APS Payroll User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyers generally praise APS Payroll for its ease of use, integration capabilities, and customer support, though some express concerns about implementation delays and limited customization. What buyers like
Common complaints
| Buyer sentiment Buyers overwhelmingly praise OnPay for its ease of use, automation capabilities, and excellent customer support, especially among small businesses and nonprofits. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. |
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APS Payroll and OnPay Customers
Customers |  Central Christian  Antoine’s Restaurant  Faith Promise Church |  BlueBird  Cartecay  Evergreen |
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Media and Screenshots
Screenshots | No screenshots available. |  7 Screenshots |
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Videos |  3 Videos |  3 Videos |
Top Alternatives to APS Payroll and OnPay in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, APS Payroll or OnPay?
- OnPay edges out the other on user ratings (5.0 vs 4.7). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do APS Payroll and OnPay offer a free trial?
- OnPay offers a free trial. APS Payroll does not.
- What is the starting price of APS Payroll vs OnPay?
- APS Payroll starts at Contact for pricing. OnPay starts at $40 /Month.
- What are the top alternatives to APS Payroll?
- Top alternatives to APS Payroll include OnPay, Square Payroll, Patriot Payroll, SurePayroll, Heartland Payroll.
- What are the top alternatives to OnPay?
- Top alternatives to OnPay include Square Payroll, APS Payroll, Heartland Payroll, QuickBooks Payroll, Justworks.