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8 SmartTask Alternatives Ranked by Real Users — Free Picks Included (2026)

Explore 8 alternatives to SmartTask — vetted by our editors with real user reviews, pricing, and feature comparisons.

The 8 free SmartTask alternatives buyers consider most

Quick answer

The strongest SmartTask alternatives right now are GQueues, HeySpace and Easynote. GQueues takes the top spot with a SpotScore of 9.1 and a 4.81★ rating. Compare the full set of 8 on score, rating, and price below.

Looking past SmartTask? These 8 task management software free alternatives hold up the best on the things that matter: cost, capability, and how easy they are to live with. We sort them by SpotScore, which weighs verified satisfaction against market presence, then by ratings and pricing. Compare them in the table below, then get the full picture for each.

ProductSpotScoreRatingPricingBest for
GQueuesStreamline your workflow, conquer your to-do lists.9.1★★★★★ 4.81(32)Freefrom $3 /User/Monthteams of all sizes
HeySpaceOrganize tasks, simplify work, maximize productivity.9★★★★★ 4.94(11)Freefrom $3.75 /User/Monthteams of all sizes
EasynoteEffortless project management for teams of any size.8.9★★★★★ 4.8(20)Freefrom $29 /User/Monthteams of all sizes
ToodledoStreamline your tasks and reach your goals.8.9★★★★☆ 4.22(50)FreeFree Trial · Quotation Basedteams of all sizes
TaskQueMaximize productivity with TaskQue: your all-in-one task management solution.8.8★★★★☆ 4.21(14)Freefrom $5 /User/Monthteams of all sizes
CirkusStreamline your team's workflow effortlessly.8.8★★★★☆ 4.2Freefrom $30 /User/Monthsmall & mid-size businesses
FocusterStreamline teamwork and skyrocket productivity with Focuster.8.7★★★★★ 4.75(4)Freefrom $7.99/mosmall & mid-size businesses
Orbisoft Task ManagerStay organized and get things done efficiently.8★★★★☆ 4.3Freefrom $344.95 /Userteams of all sizes

9.1

SpotScore

GQueues - Task Management Software

GQueues

Streamline your workflow, conquer your to-do lists.

Best for: SMB teams · Mid-market · Enterprise

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4.8

32 verified reviews

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What is GQueues?

GQueues is a task management tool built specifically for Google Workspace users — individuals and small teams who manage work inside Gmail and Google Calendar. It syncs tasks bidirectionally with Google Calendar, allows task creation from Gmail messages, and supports GTD workflows through smart ...

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9.0

SpotScore

HeySpace - Task Management Software

HeySpace

Organize tasks, simplify work, maximize productivity.

Best for: SMB teams · Mid-market · Enterprise

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4.9

11 verified reviews

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What is HeySpace?

HeySpace is a task management software application that helps you to make your work better organized and simpler to handle. HeySpace supplies you with various tools that will help you to plan and organize your work by creating tasks, using tables and charts, assigning sub-tasks or dates, tracks ...

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8.9

SpotScore

Easynote - Task Management Software

Easynote

Effortless project management for teams of any size.

Best for: SMB teams · Mid-market · Enterprise

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4.8

20 verified reviews

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What is Easynote?

Easynote is a task and note management tool for individuals and small teams that want project tracking, shared notes, and basic contact management in a single workspace. Setup is fast and the interface is minimal, making adoption straightforward for teams that do not need workflow automation or ...

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Free TrialTry Free →·

Easynote offers custom pricing plan

8.9

SpotScore

Toodledo - Task Management Software

Toodledo

Streamline your tasks and reach your goals.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

4.2

50 verified reviews

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What is Toodledo?

Toodledo is a comprehensive, personal productivity tool designed to help you get more done, your way. With its suite of customizable features, such as creating custom lists, generating structured outlines and tracking habits, it will help you stay organized and hone your workflow. Plus, you can ...

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Free Trial·

Toodledo offers custom pricing plan

8.8

SpotScore

TaskQue - Task Management Software

TaskQue

Maximize productivity with TaskQue: your all-in-one task management solution.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

4.2

14 verified reviews

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What is TaskQue?

TaskQue is a task management software for freelancers and small teams that can help you to eliminate time wasting, forgetfulness, or non-productive activities. TaskQue comes with prebuilt smart views to discover your tasks by project, tags, clients and status; filter tasks; sort the tasks ...

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Free TrialTry Free →

8.8

SpotScore

Cirkus - Task Management Software

Cirkus

Streamline your team's workflow effortlessly.

Best for: SMB teams · Mid-market

Start Free Trial

4.2

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What is Cirkus?

Cirkus is a task management software that uses kanban boards to organize, track and manage workflow projects. It simplifies and streamlines communications between team members by collecting everyone's work tasks in one place.It is a web based task management system that provides the tools to ...

Read more about Cirkus
Free Trial·

Cirkus offers custom pricing plan

8.7

SpotScore

Focuster - Task Management Software

Focuster

Streamline teamwork and skyrocket productivity with Focuster.

Best for: SMB teams · Mid-market

Start Free Trial

4.8

4 verified reviews

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What is Focuster?

With Focuster Task Management software, teams will be more productive and MORE profitable.  This web-based solution offers simplified management of work by enabling one login to access all areas of the application.  Using tasks, reminders, to-do lists and a variety of features that enable ...

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Free TrialTry Free →

8.0

SpotScore

Orbisoft Task Manager - Task Management Software

Orbisoft Task Manager

Stay organized and get things done efficiently.

Best for: SMB teams · Mid-market · Enterprise

Start Free Trial

4.3

Add to compare

What is Orbisoft Task Manager?

Orbisoft Task Manager is a simple and handy task management software that allows you to track the progress of your tasks in a visual, intuitive way. It will allow you to set priorities, add tags to your reminders, sort them by date and type of task, and see at a glance if a task is overdue or ...

Read more about Orbisoft Task Manager
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Who competes with SmartTask?

There are 8 direct SmartTask competitors in Task Management Software. The ones that come up most often are GQueues, HeySpace and Easynote. Each is compared against SmartTask on rating, pricing and feature coverage below.

Tools similar to SmartTask

Searches for "sites like SmartTask" and "apps like SmartTask" land on the same shortlist as "SmartTask alternatives" — the 8 options below cover both, whether you want a like-for-like replacement or something lighter.

Why each of these made the list

GQueues9.1Best for teams of all sizes

Integrates with Google Calendar, Gmail, and G Suite for users in that ecosystem.

Watch for: Limited integration with non-Google products like Microsoft Teams or Planner.

HeySpace9Best for teams of all sizes

Combines task management (Kanban) with advanced chat features, replacing multiple tools like Slack and Trello.

Watch for: Lack of a fully developed mobile and desktop app, which limits accessibility for some users.

Easynote8.9Best for teams of all sizes

Clean interface makes task and project management accessible for both beginners and experienced users.

Watch for: Initial setup and interface can feel daunting for first-time users without prior guidance.

Toodledo8.9Best for teams of all sizes

Offers folders, contexts, tags, and advanced search filters for granular task organization.

Watch for: The range of features and options can overwhelm new users, creating a steep initial learning curve.

TaskQue8.8Best for teams of all sizes

Simplifies task and project management through intuitive features, making it easy to assign, track, and manage workflows effectively.

Watch for: The interface design lacks appeal, with minimal colors and navigation issues making it less user-friendly for some users.

Cirkus8.8Best for small & mid-size businesses

Cirkus uses Kanban boards to visually organize tasks and projects, making it easy for teams to track progress and prioritize work.

Watch for: Cirkus focuses on simplicity, which may leave users wanting more advanced features that other task management tools offer.

Focuster8.7Best for small & mid-size businesses

Focuster simplifies task management with features like to-do lists, reminders, and tasks that keep teams focused and organized in one platform.

Watch for: Focuster is a web-based solution, which means users need a reliable internet connection to access it, limiting offline functionality.

Orbisoft Task Manager8Best for teams of all sizes

Orbisoft Task Manager offers a clear, visual interface that makes it easy to track task progress at a glance.

Watch for: Orbisoft Task Manager doesn't offer features for team collaboration or shared task management.

Why teams look for a SmartTask alternative

Why do teams want a SmartTask alternative? Most point to issues like these:

  • Initial setup or learning curve may be steep for those unfamiliar with its extensive features.
  • Occasional inaccuracy in reports or task logs has been mentioned.
  • Some users feel overwhelmed due to the breadth of features offered without proper guidance.
  • Limited or unclear documentation leaves users needing more external support during onboarding.

What counts when comparing SmartTask alternatives

Where the 8 task management software free alternatives stand on price and rating: 8 offer a free tier; paid plans run $3–$344.95, with GQueues the cheapest entry point; and HeySpace is the highest rated at 4.94★ across 11 reviews.

How we ranked these.

Frequently Asked Questions (FAQs)

Stuck on something? We're here to help with all the questions and answers in one place.

The top-rated alternatives to SmartTask are HeySpace (4.9★), GQueues (4.8★), Easynote (4.8★). Compare all 8 alternatives side-by-side above.

When evaluating alternatives to SmartTask, prioritize: Time Tracking, Task Tracking, Task Scheduling, Recurring Task Management, Progress Tracking, transparent pricing, free trial availability, and integrations with your existing tools. Use the filters above to compare by feature, budget, and team size.

SmartTask starts from $5 /User/Month. Many alternatives offer similar functionality at different price points — some with free tiers, others with more flexible per-seat pricing. Use the filters above to narrow by budget.

Migration difficulty depends on how deeply SmartTask is integrated into your workflows. Most alternatives offer data export/import tools and dedicated onboarding support. We recommend narrowing to 2–3 options, running a free trial, and checking each vendor's migration guides before committing.

Which SmartTask alternative should you pick?

  • On a budget / just exploring: start with a free tier — GQueues, HeySpace and Easynote let you evaluate without paying upfront.
  • If real-user ratings matter most: HeySpace has the strongest star rating (4.94★) among the options with verified reviews.
  • Want the safest pick: GQueues has the highest Spotsaas Score (9.1) in this list — a strong default if you're unsure.

Migrating away from SmartTask

Before you move off SmartTask, export your existing data and confirm your new tool can import it. Check feature parity for the workflows you depend on, then run a short pilot on a free tier or trial before rolling it out. Most tools above offer a free way to test, so you can validate the fit before paying. Keep your SmartTask account active until the migration is done.

Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].