Smartsheet vs Ayoa vs Todoist Comparison
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Ayoa
Starting at Contact for pricing
- Free Trial
- Medium Business
- Small Business
Ayoa is a task management software which allows you to easily add tasks, subtasks and notes within various projects. Ayoa creates a web of relationships between tasks with the help of a tree map for better visualization.…
Todoist
Starting at $4 /Month
- Free Trial
- Large Enterprises
- Medium Business
Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for yourself, collaborate in shared…
Smartsheet leads on user satisfaction with a 4.6-star rating across 2,444 reviews.
Smartsheet vs Ayoa vs Todoist — at a glance
| Feature | Smartsheet | Ayoa | Todoist |
|---|---|---|---|
| Rating | 4.6 / 5 | 4.1 / 5 | 4.6 / 5 |
| Reviews | 2,444 | 115 | 326 |
| Starting price | $9 /month | Contact for pricing | $4 /Month |
| Free trial | Yes | Yes | Yes |
| Free version | No | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Medium Business, Small Business | Large Enterprises, Medium Business, Small Business |
| Category | Project Management Software | Task Management Software | Task Management Software |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | — | Available |
| Support modes | Business Hours, Online | Business Hours, Online | Online |
| Certifications | SOC 2, HIPAA, GDPR, ISO 27001 | GDPR | SOC 2, GDPR |
| Data residency | US | Global | Global |
Key differences between Smartsheet and Ayoa
- Pricing: Smartsheet starts at $9 /month. Ayoa pricing is not publicly listed.
- Target audience: Smartsheet is built for Freelancers / Consultants and Large Enterprises, while Ayoa targets Medium Business and Small Business.
- User satisfaction: Smartsheet scores higher with a 4.6-star average.
- Deployment: Smartsheet supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac; Ayoa supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac.
Compare Smartsheet vs Ayoa vs Todoist — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Project Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
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Biggest differences
Start here before you go deeper into features.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Best for visually-driven task management with integrated mind mapping and collaboration.
- You need a flexible, all-in-one platform combining task management, brainstorming, and whiteboarding.
- Your team benefits from visual project overviews and neurodiverse-friendly customizable layouts.
- You are a small to mid-sized marketing, SaaS, or consulting team led by project managers or team leaders.
- Your workflows require robust mobile app performance and stability on iOS or Android.
- You depend heavily on deep third-party integrations and extensive export or backup capabilities.
Best for flexible, user-friendly task management with natural language input.
- You need a simple, intuitive interface for managing tasks across devices.
- You want quick task entry using smart natural language processing.
- Your team size is medium (50-500 employees) and requires basic project management.
- You require advanced project management features like Kanban boards.
- You need highly customizable workflows beyond Todoist’s simpler interface.
Smartsheet: Best for teams needing customizable, spreadsheet-style project management with automation. Ayoa: Best for visually-driven task management with integrated mind mapping and collaboration.
Description | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet | Ayoa is a task management software which allows you to easily add tasks, subtasks and notes within various projects. Ayoa creates a web of relationships between tasks with the help of a ... Read More about Ayoa | Todoist is the practical, flexible way to manage your tasks and get more done. With Todoist, you can add tasks to projects, organize tasks with priorities and deadlines, set reminders for ... Read More about Todoist |
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Entry Level Pricing |
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Free Trial Availability | |||
SpotScoreWhat's this? ↗ | 9.8/10 | 9.3/10 | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 50-500 employees501-5,000 employees | 10-50 employees51-500 employees | 50-500 employeesMedium Business |
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Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- With Smartsheet, teams can collaborate in real-time, keeping everyone aligned. This builds transparency and accountability within projects, making it easier for managers to track progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that let you visualize project data at a glance. This feature helps executives make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
- Collaboration: Ayoa lets teams brainstorm and work together in real-time, capturing everyone's ideas and input. This creates an inclusive environment where every voice matters.
- Visual Project Management: The intuitive mind mapping feature helps you visualize tasks and projects easily. By organizing information visually, you and your team can quickly grasp complex concepts and stay aligned on project goals.
- Flexible Task Management: With Ayoa's customizable task boards, you can adapt workflows to fit your team's unique needs. This flexibility lets you easily switch between different project methodologies, whether it's Agile, Waterfall, or something entirely your own.
- Task Management: With Todoist, teams can organize tasks and projects in one centralized platform, letting managers assign responsibilities and track progress in real-time.
- Customizable Workflows: Whether you prefer a simple to-do list or a complex project management board, Todoist's flexible interface adapts to your needs, letting administrators create workflows that improve productivity.
- Cross-Platform Accessibility: We know how important it is to stay connected. Todoist syncs smoothly across devices, so team members can access their tasks anytime, anywhere—whether they're in the office or on the go.
Best fit
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
- 10 to 500 employees
- Martech, SaaS, Consulting, Education, and Project Management
- Project Managers, Team Leaders, Marketing Specialists, and Business Analysts
- 50 to 500 employees.
- Project Management, Marketing, Consulting, SaaS, Technology.
- Project Managers, Marketing Coordinators, Product Owners, Team Leaders, Consultants.
Reasons buyers look elsewhere
- Pricing exceeds $25/month per user for most teams — competitors like Monday.com and Asana offer similar features at $10–15/month
- Lacks native construction and software development templates — teams in these industries typically layer in specialized tools like Procore or Jira
- Steep learning curve requires 4–6 weeks of training for new users — alternatives like Trello and ClickUp have faster onboarding
- Users may seek alternatives to Ayoa if they require more advanced project management features, such as Gantt charts or resource allocation tools, which Ayoa may not fully support.
- Teams that prioritize collaboration might look for platforms with more integrated communication tools, allowing for seamless interaction and real-time feedback among team members.
- Organizations with specific compliance or security needs might explore alternatives that offer enhanced data protection measures or custom user permissions beyond what Ayoa provides.
- Lacks real-time collaboration — teams sharing projects need Asana, Monday.com, or Notion for live updates and task assignments
- Missing visual task layouts — users wanting Kanban boards or calendar views switch to Trello, Asana, or Linear for task overview
- Limited third-party integrations — teams relying on Slack, Salesforce, or HubSpot connections need Zapier workarounds or alternative platforms
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How do Smartsheet, Ayoa and Todoist Compare on Features?
Total Features | 21 Features | 12 Features | 11 Features |
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Unique Features | No unique features | No unique features | No unique features |
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Compare Smartsheet, Ayoa and Todoist on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
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Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | ✓ Yes | — |
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HIPAA | ✓ Yes | ✗ No |
GDPR | ✓ Yes | ✓ Yes |
ISO 27001 | ✓ Yes | — |
Single Sign-On (SSO) | ✓ Yes | ✓ Yes |
Multi-Factor Auth (MFA) | ✓ Yes | — |
Data Encryption | ✓ Yes | ✓ Yes |
Audit Logs | ✓ Yes | — |
Data Residency | 🇺🇸 US | 🌐 Global |
Smartsheet vs Ayoa User Reviews & Rating Comparison
User Ratings | |||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
| Buyer sentiment Users appreciate Ayoa’s intuitive design and versatile features for visual task management but express concerns about mobile app stability and limited integrations. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Todoist’s ease of use, flexibility, and reliable cross-platform syncing, with minor concerns about feature limitations and learning curve. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers |  Pfizer  Whirlpool  Western Digital |  Amazon  Samsung  Oracle |  Adobe Amazon  |
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Media and Screenshots
Screenshots |  7 Screenshots | No screenshots available. |
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Videos |  4 Videos |  3 Videos |
Alternatives
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Smartsheet or Ayoa?
- Smartsheet edges out the other on user ratings (4.6 vs 4.1). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Smartsheet and Ayoa offer a free trial?
- Yes, both Smartsheet and Ayoa offer a free trial.
- What is the starting price of Smartsheet vs Ayoa?
- Smartsheet starts at $9 /month. Ayoa starts at Contact for pricing.
- What are the top alternatives to Smartsheet?
- Top alternatives to Smartsheet include Quickbase , ClickUp, Jira, Microsoft PPM, Trello.
- What are the top alternatives to Ayoa?
- Top alternatives to Ayoa include Todoist, Collaboard, Miro, Wrike, Smartsheet.