Resource Guru vs Epicflow vs Smartsheet Comparison
Resource Guru
Starting at $2.50 /User/Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Resource Guru is an online resource manager designed to help manage knowledge, people, time, equipment and facilities. It's centralized database has features that are very similar to a web CMS platform but designed speci…
Epicflow
Starting at Contact for pricing
- Large Enterprises
- Medium Business
EpicFlow is software designed for Resource Management (Project and Portfolio Management) in the Enterprise. EpicFlow helps to manage projects, portfolios and resources and team members collaboratively. Traditional MS Pro…
Smartsheet
Starting at $9 /month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique workflows, whether you're managing s…
Epicflow leads on user satisfaction with a 4.8-star rating across 27 reviews.
SpotSaaS Analysis
Resource GuruEpicflowSmartsheet
The core difference between Resource Guru and Epicflow lies in their target audience and functionality; Resource Guru is tailored for medium to large teams focusing on streamlined resource allocation, while Epicflow is designed for enterprise-level resource and portfolio management with advanced MS Project integration. Ideal buyers for Resource Guru are medium to large organizations looking for user-friendly resource management, whereas Epicflow suits enterprises needing comprehensive project visibility and intelligent resource allocation.
- Best for medium to large teams - Focus on streamlined resource allocation - Ideal for consulting and creative agencies - User-friendly interface reduces training time - Suitable for managing people, equipment, and facilities - Targets roles like Project Managers and Operations Managers
- Best for enterprise resource and portfolio management - Integrates with MS Project for enhanced functionality - Ideal for industries like IT services and software development - Provides real-time visibility into project progress - Supports intelligent resource allocation across projects - Targets roles including Portfolio Managers and Team Leaders
Resource Guru vs Epicflow vs Smartsheet — at a glance
| Feature | Resource Guru | Epicflow | Smartsheet |
|---|---|---|---|
| Rating | 4.6 / 5 | 4.8 / 5 | 4.1 / 5 |
| Reviews | 683 | 27 | 8,464 |
| Starting price | $2.50 /User/Month | Contact for pricing | $9 /month |
| Free trial | Yes | No | Yes |
| Free version | No | No | No |
| Best for | Freelancers / Consultants, Large Enterprises, Medium Business | Large Enterprises, Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Resource Management Software | Resource Management Software | Project Management Software |
| Platforms | SaaS/Web/Cloud | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS, Installed - Windows, Installed - Mac |
| API | Available | Available | Available |
| Support modes | Business Hours, Online | Business Hours, Online | Business Hours, Online |
| Certifications | GDPR | — | SOC 2, HIPAA, GDPR, ISO 27001 |
| Data residency | Global | — | US |
Key differences between Resource Guru and Epicflow
- Pricing: Resource Guru starts at $2.50 /User/Month. Epicflow pricing is not publicly listed.
- Free trial: Resource Guru offers a free trial; Epicflow does not.
- Target audience: Resource Guru is built for Freelancers / Consultants and Large Enterprises, while Epicflow targets Large Enterprises and Medium Business.
- User satisfaction: Epicflow scores higher with a 4.8-star average.
- Deployment: Resource Guru supports SaaS/Web/Cloud; Epicflow supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS.
Compare Resource Guru vs Epicflow vs Smartsheet — and walk away knowing which one fits.
Which tool fits your team best
Which is actually cheaper for your team size
Where each product wins, per real buyers
Most Resource Management Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
Security
Buyer feedback
Integrations
Product tour
Other options
Talk to an expert Talk to an expert |
Biggest differences
Start here before you go deeper into features.
Best for medium to large teams needing streamlined resource allocation.
- You manage resources across people, equipment, and facilities in medium-large organizations
- You want an intuitive, user-friendly interface that reduces training time
- You need real-time visibility into resource availability and workload
- You are a freelancer or very small team under 10 employees
- You require highly customizable workflows or complex enterprise-level features
Best for enterprise resource and portfolio management with MS Project integration.
- You need real-time visibility into project progress for informed decisions.
- You require intelligent resource allocation across multiple concurrent projects.
- You want early warnings on bottlenecks to proactively manage risks.
- You are a very small business with fewer than 50 employees.
- You seek simple task management without portfolio-level resource allocation.
Best for teams needing customizable, spreadsheet-style project management with automation.
- You require flexible workflows adaptable to complex project plans and diverse teams.
- You want strong project management features like Gantt charts, dashboards, and resource tracking.
- You value automation to reduce manual errors and save time in project execution.
- Your team needs extensive offline functionality due to unreliable internet access.
- You prefer simple, ready-to-use workflows without investing time in customization or training.
Resource Guru: Best for medium to large teams needing streamlined resource allocation. Epicflow: Best for enterprise resource and portfolio management with MS Project integration.
Description | Resource Guru is an online resource manager designed to help manage knowledge, people, time, equipment and facilities. It's centralized database has features that are very similar to a web ... Read More about Resource Guru | EpicFlow is software designed for Resource Management (Project and Portfolio Management) in the Enterprise. EpicFlow helps to manage projects, portfolios and resources and team members ... Read More about Epicflow | Smartsheet is a dynamic project management tool that simplifies tracking and planning for teams of all sizes. Offering a user-friendly interface, it’s designed to adapt to your unique ... Read More about Smartsheet |
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Spotsaas ScoreWhat's this? ↗ | Not Available | Not Available | 9.8/10 |
User RatingsBased on verified Spotsaas reviews | |||
Best Company Size | 10-500 employeesMedium to Large Organizations | 50-500 employeesMedium Business | 50-500 employees501-5,000 employees |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Streamlined Resource Management: Resource Guru empowers managers to efficiently allocate team members and resources, ensuring that everyone is working on the right projects at the right time. It's a game changer for optimizing productivity.
- Intuitive Interface: With its user-friendly design, both administrators and team members can quickly navigate the platform. This means less time training and more time focusing on what truly matters—delivering results.
- Real-Time Insights: You’ll appreciate how Resource Guru provides real-time visibility into resource availability and workload. This allows for informed decision-making, helping you avoid bottlenecks before they become a problem.
- Enhanced Project Visibility: With Epicflow, managers can easily track project progress in real-time, allowing for informed decision-making and timely adjustments to keep teams aligned and projects on track.
- Resource Optimization: Epicflow intelligently allocates resources across multiple projects, ensuring that your team’s capacity is maximized. This means less downtime and more productivity—who wouldn’t want that?
- Proactive Risk Management: By providing early warnings on potential bottlenecks, Epicflow empowers administrators to address issues before they escalate, safeguarding project timelines and budgets.
- Streamlined Collaboration: With Smartsheet, teams can easily collaborate in real-time, ensuring that everyone is on the same page. I’ve seen how this fosters transparency and accountability within projects, making it easier for managers to keep track of progress.
- Customizable Dashboards: Smartsheet offers customizable dashboards that allow you to visualize project data at a glance. This feature empowers executives to make informed decisions quickly, as they can monitor key metrics without digging through extensive reports.
- Automation Capabilities: By automating repetitive tasks, Smartsheet saves time and reduces errors. Administrators will appreciate how this feature allows them to focus on higher-value activities rather than getting bogged down with manual processes.
Best fit
- 10 to 500 employees
- Consulting, Creative Agencies, Marketing Technology (Martech), Software as a Service (SaaS), and Project Management
- roles such as Project Managers, Resource Managers, Operations Managers, and Team Leads
- 50-500 employees
- Industries: Project Management, IT Services, Software Development, Consulting, Manufacturing
- Job Titles: Project Managers, Resource Managers, Operations Managers, Team Leaders, Portfolio Managers
- 50-5,000 employees.
- Industries include Project Management, IT Services, Marketing Technology (Martech), Financial Technology (Fintech), Consulting, and SaaS.
- Typical users are Project Managers, Operations Managers, Marketing Coordinators, IT Directors, and Business Analysts.
Reasons buyers look elsewhere
- Users may seek alternatives if they require more robust reporting features, as Resource Guru's analytics might not meet the advanced data insights needed for complex project management scenarios.
- Organizations with larger teams might find that Resource Guru's user limits do not accommodate their growing workforce, prompting a search for more scalable solutions.
- Companies looking for tighter integration with other software tools may find that Resource Guru lacks compatibility, leading them to explore alternatives that offer seamless connectivity with their existing tech stack.
- Users might seek alternatives to Epicflow if they require a more intuitive user interface, as some find Epicflow's design less user-friendly, making it difficult for teams to adapt quickly.
- Organizations with specific project management methodologies may look for alternatives that offer tailored features or integrations better suited to their unique workflows and processes.
- Companies with budget constraints may consider other options that provide similar functionality at a lower cost, enabling them to allocate resources more efficiently while still achieving project management goals.
- Users may seek alternatives to Smartsheet due to budget constraints, as some organizations find more cost-effective project management solutions that fit their needs without compromising essential features.
- Teams looking for specialized tools might consider alternatives that offer specific functionalities tailored for industries like construction or software development, which may not be as robust in Smartsheet.
- Some users may desire a more intuitive user interface and simpler navigation, leading them to explore alternatives that prioritize ease of use and require less training for team members.
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How do Resource Guru, Epicflow and Smartsheet Compare on Features?
Total Features | 13 Features | 10 Features | 21 Features |
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Unique Features | No unique features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Resource Guru, Epicflow and Smartsheet on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Other Details
Organization Types supported |
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Get help choosing | Get help choosing |
Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | — |
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HIPAA | ✗ No | — |
GDPR | ✓ Yes | — |
ISO 27001 | — | — |
Single Sign-On (SSO) | ✓ Yes | — |
Multi-Factor Auth (MFA) | — | — |
Data Encryption | ✓ Yes | — |
Audit Logs | — | — |
Data Residency | 🌐 Global | — |
Resource Guru vs Epicflow User Reviews & Rating Comparison
User Ratings | |||
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Rating Distribution | |||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Users generally praise Resource Guru for its ease of use, effective resource allocation, and real-time insights, though some note limitations for smaller teams and complex enterprise needs. What buyers like
Common complaints
| Buyer sentiment Buyers generally express high satisfaction with Epicflow’s resource optimization and project visibility features. What buyers like
Common complaints
| Buyer sentiment Overall positive sentiment highlights Smartsheet’s flexibility, collaboration features, and powerful project management tools, tempered by concerns about learning curve and offline limitations. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product | No reviews available for the product |
List of Customers
Customers | No Customers information available. | No Customers information available. |  Pfizer  Whirlpool  Western Digital |
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Media and Screenshots
Screenshots | No screenshots available. |  1 Screenshots |
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Videos |  2 Videos |  1 Videos |
Alternatives
Alternatives |
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Related Blogs and Articles for Resource Management Software
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Resource Guru or Epicflow?
- Epicflow edges out the other on user ratings (4.8 vs 4.6). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Resource Guru and Epicflow offer a free trial?
- Resource Guru offers a free trial. Epicflow does not.
- What is the starting price of Resource Guru vs Epicflow?
- Resource Guru starts at $2.50 /User/Month. Epicflow starts at Contact for pricing.
- What are the top alternatives to Resource Guru?
- Top alternatives to Resource Guru include Smartsheet, Float, Saviom Enterprise Resource Management, eResource Scheduler, Schedule it.
- What are the top alternatives to Epicflow?
- Top alternatives to Epicflow include Smartsheet, RationalPlan, InVision, Saviom Enterprise Resource Management, eResource Scheduler.