Resource Guru Review: Is It The Right Resource Management Software For Your Team?
Best for SMB teams · Mid-market · Enterprise
Free Trial Available
GDPRStarts from $2.50 / User / Month when Billed Yearly
Overview
Pricing
Features
Buyer feedback
Alternatives
Media
Security & Compliance
Support
FAQ
Blogs
What is Resource Guru?
Resource Guru is an online resource scheduling tool for project managers and operations teams at medium to large organizations that need to allocate people, equipment, and facilities across concurrent projects. It provides a centralized availability calendar that surfaces scheduling conflicts and prevents double-booking before they create project delays.
Pricing
Starts from $2.50 / User / Month when Billed Yearly
Free Trial available
Best For
Suited for small teams, SMBs, and enterprise
Security & Compliance
GDPRSingle Sign-On (SSO)
Data residency:Global
Resource Guru Software Demo
Resource Guru was reviewed internally using user feedback, in-house testing, and market research to assess its performance, reliability, and user experience. Learn how we review products and our evaluation process.
Who should consider Resource Guru
- Use cases
- Consulting, Creative Agencies, Marketing Technology (Martech)
- Team types
- Project Managers, Resource Managers
- Company size
- 10-500 employees, Medium to Large Organizations
- Workflow style
- Simple and streamlined
- Setup complexity
- Medium
Why teams choose Resource Guru
Streamlined resource allocation improving productivity
Intuitive and user-friendly interface reducing training time
Real-time visibility into resource availability and workload
Is Resource Guru right for you?
Best for medium to large teams needing streamlined resource allocation.
Choose Resource Guru if
- You manage resources across people, equipment, and facilities in medium-large organizations
- You want an intuitive, user-friendly interface that reduces training time
- You need real-time visibility into resource availability and workload
Consider alternatives if
- You are a freelancer or very small team under 10 employees
- You require highly customizable workflows or complex enterprise-level features
What buyers should know before shortlisting Resource Guru
Resource Guru excels in managing resources for medium to large organizations. Its centralized database and user-friendly interface make it a strong choice for teams needing efficient resource allocation.
Resource Guru pros and cons
- Resource Guru pros
Streamlined resource allocation improving productivity
Intuitive and user-friendly interface reducing training time
Real-time visibility into resource availability and workload
- Resource Guru cons
Limited suitability for very small teams or freelancers
May lack advanced customization for complex enterprise needs
Ready to try it?
Get started with Resource Guru
Start your free trial — no credit card required.
Still comparing?
See how it stacks up
Compare Resource Guru side-by-side with top Resource Management Software alternatives.
What is the pricing of Resource Guru?
Resource Guru Pricing Plans
Grasshopper Plan
Unlimited projects
Unlimited clients
Personalized dashboards
Advanced clash management
Custom fields and filters
Show more +
Blackbelt Plan
Includes features of Grasshopper Plan, plus
Powerful reports
Report downloads
Master Plan
Includes features of Blackbelt Plan, plus
Data import
Phone support
SSO (Single Sign-on)
Weighing your options?
Not sure if Resource Guru fits your budget?
Resource Guru reviews and ratings
Buyer sentiment
Users generally praise Resource Guru for its ease of use, effective resource allocation, and real-time insights, though some note limitations for smaller teams and complex enterprise needs.
What buyers like
- Ease of use
- Resource allocation efficiency
- Real-time visibility
Common complaints
- Limited advanced customization
- Pricing transparency
Are you using Resource Guru?
What users are saying
AU
Anonymous User
02/20/24
"Very useful"
What do you like best about Resource Guru? Very useful tool that allows our team to have an easy view of all of our availability. It also allows us to ...
Read more
CT
Charl T
02/20/24
"Using Resource Guru completely changed the way in which we managed our field based teams' schedules."
What do you like best about Resource Guru? Intuitive and user friendly interface. Schedules are always live and current. What do you dislike about ...
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EH
Esther H
12/04/23
"Flexible resource planning tool"
What do you like best about Resource Guru? When a couple of years ago we were looking to move multiple teams off spreadsheets and into 1 planning ...
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GM
Gabrielle M
11/23/23
"Great organisation tool"
What do you like best about Resource Guru? The filters are very useful and well made. The UX & UI is very good.
DB
debarun b
11/22/23
"It is so helpful and the updates are so frequent that you won't miss any of your schedule"
What do you like best about Resource Guru? THe scheduling and the web interface is so good and helpful. What do you dislike about Resource Guru?
AU
Anonymous User
11/20/23
"Great scheduling tool"
What do you like best about Resource Guru? It's easy to view yours and your colleagues schedules and plan project and meetings accordingly. I check it ...
Read more
- See if Resource Guru fits your business
- Real pricing — no sales pressure
- A demo or quick answers, your call
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How big is your team?
We tailor recommendations to companies your size.
What are the features of Resource Guru?
With Absence Reporting, Resource Guru lets organizations track employee absences systematically. Managers can easily input and monitor sick…
Resource Guru's Capacity Management feature lets organizations effectively visualize and manage their available resources. By providing insi…
Resource Guru’s Drag and Drop functionality simplifies the process of assigning tasks and scheduling resources. Users can easily move tasks…
The Forecasting feature equips managers with predictive analytics tools that help anticipate future resource needs based on historical data…
The Leave Management feature simplifies the process of requesting and approving time off for employees. Team members can submit leave reques…
The Multiple Projects feature lets users manage several projects at once within a single interface. This is particularly beneficial for mana…
Resource Guru's Performance and Reliability feature monitors system performance metrics and maintains high availability, allowing teams to a…
Resource Guru's Real-time Dashboard provides a current visual representation of resource allocation and project status. With key metrics dis…
Resource Guru's Reporting feature generates complete reports on resource utilization, project timelines, and team performance metrics. These…
Resource Definition in Resource Management Software refers to the process of identifying, categorizing, and configuring various resources wi…
The Scheduling feature provides an organized calendar view that lets managers plan and allocate resources effectively. Users can see availab…
Seamless integration refers to the ability of a software or system to seamlessly connect and work together with other software or systems wi…
Every task appears to be vital and urgent, and you feel compelled to complete it. However, your success as a project manager is determined b…
Resource Guru security and data handling
Key compliance certifications and security features for IT and security teams evaluating Resource Guru.
Certifications
Security features
Developer & data
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Why buyers keep looking beyond Resource Guru
Users may seek alternatives if they require more robust reporting features, as Resource Guru's analytics might not meet the advanced data insights needed for complex project management scenarios.
Organizations with larger teams might find that Resource Guru's user limits do not accommodate their growing workforce, prompting a search for more scalable solutions.
Companies looking for tighter integration with other software tools may find that Resource Guru lacks compatibility, leading them to explore alternatives that offer seamless connectivity with their existing tech stack.
Users focused on budget constraints might consider alternatives that provide similar resource management capabilities at a lower cost or offer more flexible pricing structures to fit their financial needs.
Teams prioritizing user experience and customization options may find Resource Guru's interface limiting, encouraging them to look for alternatives that offer a more tailored and intuitive user experience.
Resource Guru Support Options
Frequently Asked Questions About Resource Guru
Common questions buyers ask before choosing Resource Guru.
Resource Guru is a Resource Management Software. Resource Guru offers Capacity Management, Multiple Projects, Performance and Reliability, Resource Definiton, Drag and Drop and many more functionalities.
Resource Guru is a strong fit if: You manage resources across people, equipment, and facilities in medium-large organizations; You want an intuitive, user-friendly interface that reduces training time. Consider alternatives if: You are a freelancer or very small team under 10 employees; You require highly customizable workflows or complex enterprise-level features.
Buyers commonly note the following limitations of Resource Guru: Limited suitability for very small teams or freelancers; May lack advanced customization for complex enterprise needs; Pricing details are not publicly available.
Some top alternatives to Resource Guru includes Smartsheet, Float, Saviom Enterprise Resource Management, eResource Scheduler and Projectum Team Planner.
Resource Guru offers Free Trial, Subscription pricing models
The starting price of Resource Guru is $2.50/User/Month when Billed Yearly
Ready to try it?
Get started with Resource Guru
Start your free trial — no credit card required.
About the reviewer
Rajat Gupta is the founder of Spotsaas. Over the past two years, he has reviewed 2,000+ tools across CRM, HR, AI, and finance — applying hands-on product research and a background in commerce and the CFA program to evaluate software through a business and ROI lens. His goal: help teams make software decisions they won't regret.
Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].