Paylocity Web Pay vs OnPay Comparison
Paylocity Web Pay
Starting at Contact for pricing
- Medium Business
- Small Business
Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features like time and attendance tracking,…
OnPay
Starting at $40 /Month
- Free Trial
- Freelancers / Consultants
- Large Enterprises
OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps companies of all sizes reduce cos…
OnPay leads on user satisfaction with a 5.0-star rating across 434 reviews.
Spotsaas Analysis
Paylocity Web PayOnPay
The core difference lies in their target company sizes and complexity of payroll needs; Paylocity Web Pay is designed for mid-sized businesses with more intricate payroll requirements, while OnPay caters to small businesses seeking straightforward payroll solutions. Ideal buyers for Paylocity are HR and finance professionals in companies with 50-1,000 employees, whereas OnPay is best suited for small business owners and managers in organizations with 1-100 employees.
- Tailored for mid-sized companies (50-1,000 employees) - Suitable for various industries including healthcare and technology - Ideal for payroll managers and HR directors - Offers comprehensive payroll management features - Not specified pricing, indicating potential custom solutions - Focuses on complex payroll needs and compliance
- Designed for small businesses (1-100 employees) - Simplifies payroll processing with automation - Excellent customer support for users - Fixed pricing at $40 per month - Ideal for HR managers and small business owners - Focuses on reducing errors in payroll calculations and tax filings
Paylocity Web Pay vs OnPay — at a glance
| Feature | Paylocity Web Pay | OnPay |
|---|---|---|
| Rating | 4.7 / 5 | 5.0 / 5 |
| Reviews | 1,198 | 434 |
| Starting price | Contact for pricing | $40 /Month |
| Free trial | No | Yes |
| Free version | No | No |
| Best for | Medium Business, Small Business | Freelancers / Consultants, Large Enterprises, Medium Business |
| Category | Payroll Software | Payroll Software |
| Integrations | — | 10+ apps |
| Platforms | SaaS/Web/Cloud, Mobile - Android, Mobile - iOS | SaaS/Web/Cloud |
| API | Available | — |
| Support modes | Business Hours, Online | Business Hours, Online |
| Certifications | — | SOC 2, GDPR |
| Data residency | US | US |
Key differences between Paylocity Web Pay and OnPay
- Pricing: OnPay starts at $40 /Month. Paylocity Web Pay pricing is not publicly listed.
- Free trial: OnPay offers a free trial; Paylocity Web Pay does not.
- Target audience: Paylocity Web Pay is built for Medium Business and Small Business, while OnPay targets Freelancers / Consultants and Large Enterprises.
- User satisfaction: OnPay scores higher with a 5.0-star average.
- Deployment: Paylocity Web Pay supports SaaS/Web/Cloud, Mobile - Android, Mobile - iOS; OnPay supports SaaS/Web/Cloud.
Paylocity Web Pay vs OnPay — find the better fit before you commit.
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Where each product wins, per real buyers
Most Payroll Software tools look identical on paper. This comparison cuts to the differences that matter — pricing structure, team fit, and what real buyers found after signing up.
Biggest differences
Features
Pricing
Buying details
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Buyer feedback
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Paylocity Web Pay vs OnPay: Biggest differences
Start here before you go deeper into features.
Medium Business, Small Business
Best for small businesses seeking simple, automated payroll with excellent support.
- You run a small business with 1-100 employees needing straightforward payroll processing.
- You want to automate payroll calculations and tax filings to reduce errors and save time.
- You value exceptional, responsive customer service and easy integration with accounting tools.
- You are a large enterprise requiring complex payroll customizations and advanced features.
- You need an all-in-one HR platform including recruitment or performance management.
Paylocity Web Pay typically suits Medium Business and Small Business. OnPay tends to fit Freelancers / Consultants and Large Enterprises better. The right choice depends on your team size, workflow, and whether a free trial matters.
Description | Paylocity Web Pay is a cloud-based payroll software that helps businesses reduce time spent on managing payroll and effortlessly process employee information. The system offers features ... Read More about Paylocity Web Pay | OnPay is an intuitive online payroll software designed to meet the needs of supervisors, managers, payroll specialists and people who manage pay for hourly or salaried staff. OnPay helps ... Read More about OnPay |
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Entry Level Pricing |
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Free Trial Availability |
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SpotScoreWhat's this? ↗ | 8.6/10 | 9.4/10 |
User RatingsBased on verified Spotsaas reviews | ||
Best Company Size | 50–1,000 employees | 1-100 employeesSmall Business |
Get pricing help | Get pricing help |
Where each option fits best
See where each product is strongest, which teams it fits, and what causes buyers to keep looking — before you commit.
Based on buyer reviews and verified product data collected by Spotsaas.
Key strengths
- Integrated Employee Self-Service: Lets employees easily access pay stubs, tax forms, and benefits information via a mobile-friendly portal.
- Reporting & Analytics: Provides real-time insights into payroll data and labor costs to help drive strategic HR and financial decisions.
- Complete Payroll Automation: Simplifies payroll processing with automatic tax filings, wage calculations, and compliance management.
- OnPay simplifies payroll processing, saving hours each week by automating calculations and filings—so you can focus on running your business.
- With a user-friendly interface and intuitive dashboards, your team can easily manage payroll, benefits, and taxes without needing extensive training.
- OnPay integrates smoothly with popular accounting tools, improving efficiency and eliminating manual data entry.
Best fit
- 50–1,000 employees
- Healthcare, manufacturing, retail, financial services, technology, and education
- Payroll Managers, HR Directors, Finance Controllers, Operations Managers, and Benefits Coordinators
- 1-100 employees
- Healthcare, SaaS, Consulting, Professional Services, Nonprofits, Financial Services, Marketing Agencies
- HR Managers, Payroll Administrators, Office Managers, Finance Managers, Small Business Owners
Reasons buyers look elsewhere
- Small businesses with straightforward payroll needs may prefer more simplified, budget-friendly solutions.
- Companies requiring extensive global payroll support might seek providers with international compliance expertise.
- Organizations wanting fully integrated talent management and benefits administration may explore full HCM suites.
- Users may explore alternatives if they require more advanced HR management features, such as extensive employee onboarding, robust benefit administration, or detailed performance tracking.
- Companies seeking greater scalability might prefer alternatives that easily accommodate rapid growth, complex payroll structures, or increased employee counts without compromising system performance.
- Businesses operating internationally or with global teams might consider alternatives offering broader international payroll support and compliance tools for multiple regions and currencies.
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How do Paylocity Web Pay and OnPay Compare on Features?
Total Features | 28 Features | 13 Features |
|---|---|---|
Unique Features | No unique features | No unique features |
Get Quote | Get Quote |
Compare Paylocity Web Pay and OnPay on pricing
Review starting price, plan structure, and free-trial access side by side so you can see which option fits your budget and buying process.
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Paylocity Web Pay vs OnPay: Other Details
Organization Types supported |
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Platforms Supported |
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Modes of support |
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API Support |
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Get help choosing | Get help choosing |
Paylocity Web Pay vs OnPay Security & Compliance
Certifications, data handling, and security controls for IT and compliance evaluators.
SOC 2 | — | ✓ Yes |
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HIPAA | ✗ No | ✗ No |
GDPR | — | ✓ Yes |
Single Sign-On (SSO) | — | ✓ Yes |
Multi-Factor Auth (MFA) | — | ✓ Yes |
Data Encryption | — | ✓ Yes |
Audit Logs | — | ✓ Yes |
Data Residency | 🇺🇸 US | 🇺🇸 US |
Paylocity Web Pay User Reviews & Rating Comparison
User Ratings | ||
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Rating Distribution | ||
Spotsaas Editor’s POV generated by AI | Buyer sentiment Buyer sentiment is very strong across 1155 reviews, with consistently positive feedback. What buyers like
Common complaints
| Buyer sentiment Buyers overwhelmingly praise OnPay for its ease of use, automation capabilities, and excellent customer support, especially among small businesses and nonprofits. What buyers like
Common complaints
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Pros and Cons |
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Positive Reviews | No reviews available for the product | No reviews available for the product |
Integrations
Integration with other apps | No Integration information available. |
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Paylocity Web Pay and OnPay Customers
Customers |  NWEA |  BlueBird  Cartecay  Evergreen |
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Media and Screenshots
Screenshots |  4 Screenshots |  7 Screenshots |
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Videos |  3 Videos |  3 Videos |
Top Alternatives to Paylocity Web Pay and OnPay in 2026
Alternatives |
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Disclaimer: This research has been collated from a variety of authoritative sources. We welcome your feedback at [email protected].
Frequently asked questions
- Which is better, Paylocity Web Pay or OnPay?
- OnPay edges out the other on user ratings (5.0 vs 4.7). That said, the best pick depends on your use case — use the comparison tables above to evaluate each dimension.
- Do Paylocity Web Pay and OnPay offer a free trial?
- OnPay offers a free trial. Paylocity Web Pay does not.
- What is the starting price of Paylocity Web Pay vs OnPay?
- Paylocity Web Pay starts at Contact for pricing. OnPay starts at $40 /Month.
- What are the top alternatives to Paylocity Web Pay?
- Top alternatives to Paylocity Web Pay include Deel, OnPay, Greenshades, APS Payroll, Gusto.
- What are the top alternatives to OnPay?
- Top alternatives to OnPay include Square Payroll, APS Payroll, Heartland Payroll, QuickBooks Payroll, Justworks.